Mentoring Program: 10/11/2019 OrientationOffice of the Senior Vice President for Academic Affairs
Barbara A. Lee
Senior Vice President
for Academic Affairs
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20- Second Introductions
◼ Number (refer to spreadsheet)
◼ Name
◼ Title/Position
◼ Department and School
◼ Research Area
◼ Who You’re Interested in Connecting With
**Star at least 2 people you want to meet**
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2019-20 RCNMP Participants
66 Participants, 33 pairings
• 57 Faculty | 9 Postdocs
• 27 Mentees, 27 Mentors, 12 Peer-Mentors
University-Wide
• 20 different schools | 49 different departments
• 6 RU – Camden
• 24 RU – New Brunswick
• 4 RU – Newark
• 2 RU Business School – Newark and New Brunswick
• 30 RBHS4
2019-20 Mentoring Executive CommitteeName Title
Doreen BadhekaProgram Director for Special Projects
School of Graduate Studies-Newark
Sam Rabinowitz
Professor of Management
School of Business
RU-Camden
Charles Senteio
Assistant Professor of Library and
Information Sciences
School of Communication and Information
RU-New Brunswick
Tracy TranAssociate Professor of Biological Sciences
Faculty of Arts and Sciences
RU-Newark
Tynisha ColemanDirector of Special Projects, RBHS Office of
Faculty Affairs
Role of Mentoring Executive Committee
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Today’s Goals
Morning
• Get to know your partner (and others); program overview
• Articulate vision - where you want to be in a year from now
• Determine a goal areas that aligns with your vision
• Share strategies for effective mentoring, by role
Afternoon
• Learn best practices for maximizing your mentoring partnership
• Complete partnership pledge and schedule monthly meetings
• Meet 1:1 with your mentoring partner, if able, from 2-3 p.m.
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Agenda
9:00Welcome
9:15 Group Introductions, Breakfast with Partners, & Program Overview
10:30
Getting Started: Mentoring Partner Exercises
• Your Vision & Goal Setting
• Your Mentoring Network: Mosaic of Mentors Map
11:45 Breakout Sessions
• By role
12:30 Lunch & Networking
1:15
Making the Most of Your Mentoring Partnership
• Monthly Mentoring Meetings
• Goals / Progress Making
• Mentoring Across Difference
• Partnership Agreement & Scheduling
2:00-
3:00Mentoring Pairs Meet / Continue Networking 8
Breakfast with Partner
◼ Introduce yourselves
◼ Take turns to both share:
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Why did you
apply to the
program?
What do you
hope to get
out of it?
RCN Mentoring Program Overview
Program Goal: Advance a Culture of Mentoring at Rutgers
Program Design:
provide the infrastructure, training, and facilitation to
enable effective faculty-to-faculty
mentoring
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support intra/inter-disciplinary collaborations
Program Design
Based on philosophy that people benefit
from a mosaic of mentors.
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complement (not replace) departmental mentoring
Inside/Outside Departmental
Mentoring
Potential Pros: Departmental
Mentor
Potential Pros: Outside of the
Department Mentor
Subject matter expertise A fresh, new, wider perspective
Understanding of departmental
culture and politics
Objective unbiased opinion and
feedback; neutral to politics
Knowledge re: expectations for
tenure and/or promotion in
department
Broader scope/understanding of how
Rutgers works beyond your
department/school
Insights on expectations for
research, teaching, and service in
the field
Insight on expectations for research,
teaching, training, and service at
Rutgers
Connections with people in the
field/same area of expertise
Connections with people in
complementary fields/areas of expertise13
Outside of Department Mentoring
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More focused on helping you
problem-solve then giving you advice
Asks questions to understand
Promotes self-reflection and mind
clarity
Advance a Culture of Mentoring
◼ The Ripple Effect
RCN Mentoring Options
Traditional Hierarchical Mentoring (mentee/mentor)
• More experienced mentor w/ less experienced mentee
• Focused on advancing goals of mentee
Mutual Mentoring (peer-mentor)
• Usually, but not always, at similar career stages
• Focused on advancing the goals of both partners
• Peer-mentors take turns being mentor and mentee - within same relationship
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Program Schedule: Fall
October 11, 2019 Program Orientation*
December 10 or
December 12
Strength-Based Mentoring Skills
Workshops*
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Program Schedule: Spring
February 13
February TBD
February 20
Networking Events
(New Brunswick, Camden, Newark)
January 13-14
March 12 - 13
March 16 - 17
Rutgers Writing Retreats
(Camden, Newark, New Brunswick)
June 5, 2019 Recognition Luncheon*
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Program Schedule: On-going
October ‘19 – August ’20 Monthly Mentoring Meetings w/Partner
January 15-minute Check-in Calls
Monthly Monthly Newsletter (via email from Yvonne)
academicaffairs.rutgers.edu/rcn
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Questions?
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5-minute Break
https://www.youtube.com/watch?v=MxQWLbdGLfE
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Your Vision◼ Where do you want to be in one year from now?
◼ In one year from now (by October 2020), I will
be/have completed/feel…
Consider Areas:
◼ Summarize What One Thing…
➢ Teaching
➢ Research
➢ Writing
➢ Service
➢ Clinical
➢ Advising
➢ Grants
➢ Managing Time
➢ Personal Life
➢ Health/Wellness
➢ What else?
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What One Thing…2018-19
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What One Thing…2017-2018
Questions
What are you doing really well to help
yourself get there?
◼ In what ways can you do those things
even more?
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Questions
What are you not doing well that might
potentially be preventing you from getting
there?
◼What do you need to stop doing?
◼Do less of? Delegate?
◼What will you say NO to?
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Brainstorm
What will you do different to achieve your vision?
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Goal Setting:
4 Systems for Success
Ruthlessly Eliminate
Align Your Environment
Habit Stacking
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Goal Setting:
4 Systems for Success
Write Them! Be Specific and Realistic
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During the month of November, I will partake in at
least 20 minutes of uninterrupted writing on [day] at
[time of day] at/in [place].”
◼ Specific – what exactly should be realized?
◼ Measureable – How will I measure achievement?
◼ Achievable – Is it feasible? Do I have control/influence
over it?
◼ Relevant – Is this goal relevant to my life right now?
◼ Time-bound – What is a realistic deadline?
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S.M.A.R.T. Goals
1. Draft one S.M.A.R.T. Goal;
2. Add Achieve by Date
3. Add One Step to Achieve It
Share with Your Partner
◼ Are your S.M.A.R.T. goals really S.M.A.R.T.?
◼ Specific – what exactly should be realized?
◼ Measureable – How will I measure achievement?
◼ Achievable – Is it feasible? Do I have control/influence over it?
◼ Relevant – Is this goal relevant to my life right now?
◼ Time-bound – What is a realistic timeframe?
◼ Revise as needed32
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Your Mentoring Network
How could your mentoring partner help you
achieve your goals?
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Potential Mentoring Areas of Need
Grants
Teaching
Writing
Health & Wellness
Accountability
Support & Encouragement
External Mentor
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Mosaic of Mentors
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Breakout Sessions
Mentors: Room B (Sam & Charles)
Mentees: Room C (Tracy & Tynisha)
Peer-Mentors: Room D (Carmen & Lynne)
Postdoc Mentees: Room E (Itza & Doreen)
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12:30 – 1:15 PM
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Maximizing Your Partnership:
3 Tips for Success
Structured Monthly
Mentoring Meetings
Continued Progress
Making/Checking
Mindfulness of Mentoring Across
Difference
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Structured Monthly Meetings
Fall
October
November
December
Spring
February
March
April
May
Summer
June
July -??
August - ??
January -??
8-10 times over the year, for 1 hour
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Structured Monthly Meetings
Mentees responsibility to:
• schedule and run meetings
• pick a neutral location | Go “dutch”
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Structured Monthly Meetings
Mentees responsibility to:
• Create and send agenda and summary before meeting
✓24-hours in advance → what you want to get out of time?
• Send summary after meeting
✓Within 72 hours → main issues discussed, key discoveries, agreed action items
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Common Themes of Mentoring Sessions
Difficult People
• Dealing with demanding and difficult colleagues, patients, collaborators
Balance and Health
• Managing family and home commitments
Progressing Towards Goals
• Building networks, allies, advocates
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Reasonable Objectives for First Meeting
45% spent Building Rapport
(25-30 minutes)
45% spent Progress
Making/Checking
(25-30 minutes)
10% wrapping up & next steps
(5-10 minutes)
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Maximizing Your Partnership:
3 Tips for Success
Structured Monthly Mentoring
Meetings
Continued Progress
Making/Checking
Mindfulness of Mentoring Across
Difference
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Continued Progress Making/Checking
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Continued Progress Making/CheckingG.R.O.W. Coaching Questions for Mentors
Continued Progress Making/Checking
G Mentoring Partnerships: Monthly Goals Check-inGoal:What do you want to achieve? Is this goal realistic? Is it still relevant?• Evaluate and confirm
goal
Goal #1: Goal #2: Goal #3:
R Reality: Where are you now? What is the reality?• Ask for self-assessment• Get feedback
0Options:What can you do to bridge the gap? What are the options? Who can help you? What do you need?• Brainstorm• Mosaic of Mentors
WWay Forward:What are the actions?What are the next steps?• Commit to action and
specify deadline
Strengths: What strength(s) will you lean into as you move forward? Are there any strengths that you need to lean away from moving forward?
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Maximizing Your Partnership:
3 Tips for Success
Structured Monthly
Mentoring Meetings
Continued Progress
Making/Checking
Mindfulness of Mentoring
Across Difference
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Mentoring Across Difference
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Stay Open
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Wrapping Up
Schedule Monthly Mentoring Meetings
Complete Partnership Agreement
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Mentoring Partnership Agreement • Who is responsible for scheduling meetings?
• What preparation should be done for our
monthly meetings?
• What type of in-between follow-up would be
helpful?
• Where and how will we meet (in-person/virtual)?
• How will we handle a meeting cancellation?
• How will we provide feedback to each other?
Expectations: What does success look like
For Peer-Mentors: How will we balance time and
focus on advancing both of our goals?54
THANK YOU,
MENTORS!
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University-wide Faculty Development
Cohort Programs
• Rutgers Connection Network (RCN) Mentoring Program
• OASIS Leadership and Professional Development
• Program for Early Career Excellence (PECE)
Faculty Development Support
• Writing Support
• Writing Support Groups
• Writing Retreats
• Common Interest Groups
• Individual Mentoring & Coaching Sessions
Visit: http://academicaffairs.rutgers.edu/faculty-development
https://wisem.rutgers.edu/
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National Center for Faculty Development
and Diversity
◼ Weekly Monday motivator
◼ Monthly Core Curriculum Webinars
◼ Monthly Guest Expert Webinars
◼ Access to Multi-Week Courses
◼ Private Discussion Forum: peer-mentoring & problem-
solving
◼ Monthly Accountability Buddy Matches
◼ Access to 14-Day Writing Challenges
◼ Access to the Member Library that includes past webinar
materials, referrals and readings
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Thank You!Yvonne Gonzalez
Carmen Castro
Itzamarie Chévere-Torres
Lynne Frumkin
Jillian Hanna
academicaffairs.rutgers.edu/rcn 59