Download - MELJUN MS EXCEL 97 Lecture
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Using Microsoft Excel
a SpreadsheetApplication Program
November 21, 2001
Meljun Cortes
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Meljun Cortes
Formatting a spreadsheetFormatting a spreadsheet
Work with formulasWork with formulas
Create charts and graphsCreate charts and graphs
GoalsGoalsBecome familiar with the spreadsheet basicsBecome familiar with the spreadsheet basics
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What is a SpreadsheetWhat is a Spreadsheet??
A TOOL FOR ORGANIZING DATAA TOOL FOR ORGANIZING DATA
A MATHEMATICAL TOOL TO CRUNCH NUMBERSA MATHEMATICAL TOOL TO CRUNCH NUMBERS
A GRAPHING APPLICATIONA GRAPHING APPLICATION
A CHARTING APPLICATIONA CHARTING APPLICATION
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Formatting a Spreadsheet
Text can be formatted using the formatting toolbar.
Other items that can be formatted include:
Background color
Cell border
Row/Column width and height
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Excel is the worlds most widelyExcel is the worlds most widely--used spreadsheetused spreadsheet
program, and is part of the Mic
rosoft Offic
e suite.program, and is part of the Mic
rosoft Offic
e suite.Other spreadsheet programs are available, butOther spreadsheet programs are available, butExcel is by far the most popular and has becomeExcel is by far the most popular and has becomethe world standard.the world standard.
Much of the appeal ofExcel is due to the fact thatMuch of the appeal ofExcel is due to the fact thatits so versatile. Excels forte, ofcourse, isits so versatile. Excels forte, ofcourse, isperforming numerical calculations, but Excel isperforming numerical calculations, but Excel is
also very useful for nonalso very useful for non--numeric
alnumeric
alapplicationsapplications..
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Here are just a few of the uses for Excel:
Number crunching: Create budgets, analyze survey results, andNumber crunching: Create budgets, analyze survey results, andperform just about any type of financial analysis you can think of.perform just about any type of financial analysis you can think of.Creating charts: Create a wide variety of highly customizableCreating charts: Create a wide variety of highly customizable
charts.charts.Organizing lists: Use the rowOrganizing lists: Use the row--andand--column layout to store listscolumn layout to store lists
efficiently.efficiently.Accessing other data: Import data from a wide variety of sources.Accessing other data: Import data from a wide variety of sources.Creating graphics and diagrams: Use Shapes and the newCreating graphics and diagrams: Use Shapes and the new
CliptArt to create professionalCliptArt to create professional--looking diagrams.looking diagrams.
Automatingc
omplex
tasks: Perform a tedious task with a singleAutomatingc
omplex
tasks: Perform a tedious task with a singlemouse click with Excels macro capabilities.mouse click with Excels macro capabilities.
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Working with FormulasFormulas are equations that perform calculations within a cellExample Formulas:
=SUM(A1+A2)Another:
=SUM(A1:A6)=Sqrt(25*B4-C4)/2
=SUM(A1-A2)
=(G6/H6-(Sqrt)R6)=ROUND(A1,0)
When finished writing a formula in a cell, type enter orreturnDO NOT click outside to another cell.
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Define FieldsYou can tell Excel to handle a row or column as aYou can tell Excel to handle a row or column as a
specific type of data:specific type of data: NumberNumber
TextText
DateDate
CurrencyCurrencyTo do this highlight the row or columnTo do this highlight the row or column
heading and chooseheading and choose Format:CellsFormat:Cells
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SORTINGDATASORTINGDATAOnce data is entered in your spreadsheet, youcan use the sort ascending or sort descending
tools.Click on any entry in your list of data and
then click one of the sorting buttons.
Watch how the information is quicklyswitched.
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CreatingCharts & Graphs
To graphs or chartsof data simply use
the chart wizard.
The wizard will give you
choices of graphs or charts.
The wizard then walks you
through the steps to create a
graph of your selected data
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Viewing the Final GraphViewing the Final Graph
To see the actual data, you can rollTo see the actual data, you can roll
your mouse over a point on theyour mouse over a point on the
graph.graph.
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Recapitulation
USE DATA TO BUILD A
SPREADSHEET, INSERT AFORMULA, AND CREATE A
GRAPH
B
rainstorming
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Questions!!!Questions!!!
Prepare for
Short Quiz