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May 29, 2002
BUSINESS SERVICESBUSINESS SERVICES
GOALS AND OBJECTIVESGOALS AND OBJECTIVES
2002-032002-03
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May 29, 2002
CIS PROJECTCIS PROJECT
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May 29, 2002
CIS ProjectCIS Project
• Go live with General Ledger, Projects Accounting, Accounts Payable, Purchasing, and Fixed Assets July 1, 2002
• Go live with Payroll January 1, 2003
• Go live with Accounts Receivable and Cash Receipting between March 2003 and June 2003
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May 29, 2002
• Implement new account code system July 1, 2002
• Provide in-house training on the new account code system
• Business Services’ staff will continue to attend all required training provided by Datatel, ACS, and NCCCS
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May 29, 2002
• Implement electronic purchase requisitions
• As project manager,– Coordinate and distribute training information
and schedules for the College– Attend project manager meetings and participate
in weekly conference calls
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– Assist instruction and student services in testing and implementing their applications
– Host periodic meetings to evaluate, plan, and coordinate the necessary steps for successful implementation
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May 29, 2002
FINANCIAL OPERATIONSFINANCIAL OPERATIONS
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May 29, 2002
Maintain Financial IntegrityMaintain Financial Integrity
• Review and strengthen internal controls
• Receive a “clean audit” for fiscal year 2002-03
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May 29, 2002
Complete Implementation of the Complete Implementation of the Budget Segment of SPOLBudget Segment of SPOL
• Code distribution by unit
• Refine budget reports
• Establish methodology of downloading financial data into SPOL
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May 29, 2002
PURCHASING AND PURCHASING AND INVENTORYINVENTORY
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May 29, 2002
Purchasing and InventoryPurchasing and Inventory
• Review and possible implementation of E-Procurement
• Perform capitalization and recalculation of value of fixed assets including depreciation
• Incorporate expansion of Shipping and Receiving, Mail Room, and Central Stores
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May 29, 2002
Purchase New Software SystemsPurchase New Software Systems
• Package tracking system
• Processing bulk mail
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May 29, 2002
Mail BoxesMail Boxes
• Plan implementation of assigning box numbers to each department and incorporate these box numbers on college correspondence and interoffice mail
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May 29, 2002
BookstoreBookstore
• Purchase a point-of-sale textbook management system
• Strengthen accounting and inventory controls
• Improve customer service
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May 29, 2002
COMPUTER SERVICESCOMPUTER SERVICES
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May 29, 2002
Expand Technology TrainingExpand Technology Training
• Create Web-Page on the Intranet to – Promote and facilitate training opportunities for
faculty and staff– Post College policies and procedures relating to
information technology
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May 29, 2002
Computing EnvironmentComputing Environment
• Migrate administrative computing system (IIPS) to the Computer Information System (CIS) known as Colleague
• Create networking and wide area network for the North Campus
• Populate North Campus with the required computer equipment and peripherals
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Other EnhancementsOther Enhancements
• Ensure the Help Desk is always manned to handle urgent calls more expeditiously
• Provide feedback on continuing Help Desk issues
• Create “virtual suggestion box” on the Intranet
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May 29, 2002
PARKINGPARKING
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May 29, 2002
ParkingParking
• Provide consistent coordination of parking assignments
• Continue working with the Maintenance Department
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NORTH CAMPUSNORTH CAMPUS
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May 29, 2002
Services at the North CampusServices at the North Campus
• Business Office
• Shipping, Receiving, and Mailroom
• Bookstore
• Computer Technical Support
• Parking Services