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MANAGER SELF SERVICE (MSS)MANAGER SELF SERVICE (MSS)FOUNDATION LEVEL TRAININGFOUNDATION LEVEL TRAINING
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Roadmap To SuccessRoadmap To Success
Drive Your Own Learning
Travelers on today’s journey will discover
New Business Processes, how SAP
roles are changing and arrive at the rest stop where they can
make decisions about continuing their
journey on their Road To Success
ProcurementPlace
ProcurementPlace
HR Highway
HR Highway
BudgetBoulevard
BudgetBoulevard
ESS Expressway
ESS Expressway
MSSMallMSSMallPayroll
ParkwayPayroll
Parkway
e-LearningAcademy
e-LearningAcademy
Rest StopRest Stop
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Introduction to Manager Self Service - MSSIntroduction to Manager Self Service - MSS
•Web access point that managers will use to obtain information about their employees
•Employee information will assist managers in performing their management tasks and assist with decision making.
• One-stop for Information
• “In-box” will include notifications and HR actions requiring approval
•Time Approval
•The MSS role will be assigned to:
•School-based
•Principals and Assistant Principals
•District-based
•Based on the Organizational Chart
•Division heads, Directors, Managers
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Executive Steering Committee
THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA
End User Committee
CHIEF FINANCIAL OFFICER (CFO)
SUPERINTENDENT OF SCHOOLS
(35)
MANAGER ERPFinance
69732010
(27)
THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA2007-2008 ORGANIZATIONAL CHART
PROCESS ANALYSTGeneral Ledger
(4)
MANAGER ERPHuman Resources
69732050
(27)
DIRECTORERP Project Management69732000
(31)
Project Support“GFOA”
(Consultants)
DIRECTORERP
69732070
(31)
ASSISTANT DIRECTOR
ERP Technical Services
69732090
(28)MANAGER ERP
Programming69732080
(27)
MANAGERInformation Security
(27)
PORTAL ADMINISTRATOR
(27)BASIS
ADMINISTRATOR
(27)
BUSINESS WAREHOUSE
ADMINISTRATOR
(27)
(25)
(2)
6A
CHIEF FINANCIAL OFFICEREnterprise Resource Planning (ERP) Project
+
PROCESS ANALYSTOrganization Management
(25)
PROCESS ANALYSTTraining & Events
(25)
PROCESS ANALYSTPersonnel
Administration
(25)
PROCESS ANALYSTPersonnel
Development
(25)
PROCESS ANALYSTE-Recruitment
(25)
Project Risk Management
“KPMG”(Consultants)
SAP Software Integrator
“IBM”(Consultant)
MANAGER ERPPayroll
69732040
(27)
PROCESS ANALYSTPayroll
(25)
PROCESS ANALYSTBenefits
(25)
PROCESS ANALYSTTime Management
(25)
MANAGER ERPOperations69732030
(27)
PROCESS ANALYSTPurchasing
(25)
PROCESS ANALYSTPlant Maintenance
(25)
(2)
PROCESS ANALYSTMaterials Management/ Inventory Management
(25)
PROCESS ANALYSTTransportation
(25)
MANAGER ERPBudget
69732020
(27)
PROCESS ANALYSTFunds Management
(25)
PROCESS ANALYSTBusiness Intelligence
(25)
PROCESS ANALYSTAccounts Payable
(25)
PROCESS ANALYSTControlling
(25)
PROCESS ANALYSTBusiness Intelligence
(25)
MANAGER ERPIntegration
(27) ASSISTANT DIRECTOR
Enterprise Change Implementation
69732060
PROCESS ANALYSTChange Management
(25)
MANAGER SAP Training & Support
(25)
(25)
W-029 W-029 W-029 W-029 W-029 W-029
W-029
R-022
PROCESS ANALYSTGrants Management
(25)
PROCESS ANALYSTTreasury
(25)
PROCESS ANALYSTProject Systems
(25)
(28)
PROCESS ANALYSTBusiness Intelligence
(25)
ConsultantFunction
PROCESS ANALYSTMaterials Management/ Inventory Management
(25)
PROCESS ANALYSTChange Management
PROCESS ANALYSTChange Management
To-Be After Go Live
Feb. 2008
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Sample of Spreadsheet to Identify Reporting Sample of Spreadsheet to Identify Reporting RelationshipsRelationships
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Role DescriptionRole Description
Monitor and Approve HR Personnel actions based on employee work events
Approve leave request for vacation and personal reasons Access report queries
– Ability to manipulate the queries to generate reports that meet your needs
Display information about employees Team Calendar, General Data, Personal Data, Monitoring of Dates,
Bargaining Dates, Attendance/Absence Data, Objects on Loan Personnel Development
– Appraisals, Profile Match-ups, Training Activities, Qualifications Time Approval Performance Management
– Appraisals, Professional Growth Plans (PGP)
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ACCESS TO SAPACCESS TO SAPBRITE WEB SITEBRITE WEB SITE
www.browardschools.com/erpwww.browardschools.com/erp
Click to Access SAP
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PORTAL SIGN-ONPORTAL SIGN-ON
Select “Get Support” to
Request a new password
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END-USER LOG-IN TO SAPEND-USER LOG-IN TO SAP
Will add screen shot later
HR Action ProcessorHR Action ProcessorHR Action ProcessorHR Action Processor
Tabs Dependent Upon Your Role(s)
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MSS - Overview Page MSS - Overview Page Tabs you view are Dependent on the Roles AssignedTabs you view are Dependent on the Roles Assigned
HR Action ProcessorHR Action ProcessorHR Action ProcessorHR Action Processor
WorksetWorkset
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Team ViewTeam View
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GENERAL INFORMATIONGENERAL INFORMATION
Employee Data
Search
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GENERAL INFORMATION 2GENERAL INFORMATION 2
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PERSONNEL DEVELOPMENTPERSONNEL DEVELOPMENT
General DataGeneral DataGeneral DataGeneral Data
AppraisalAppraisalAppraisalAppraisal
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PERSONNEL DEVELOPMENTPERSONNEL DEVELOPMENT
Profile Profile MatchupMatchupProfile Profile MatchupMatchup
QualificationsQualificationsQualificationsQualifications
Recommend Recommend TrainingTrainingRecommend Recommend TrainingTraining
Training Training Courses from Courses from IDPIDP
Training Training Courses from Courses from IDPIDP
Booked Booked TrainingTrainingBooked Booked TrainingTraining
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MAINTAIN PERFORMANCE DOCUMENTSMAINTAIN PERFORMANCE DOCUMENTS
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Employee EvaluationEmployee Evaluation
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REPORTSREPORTS
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Current State Future StateAccess via intranet or VPN Access via the internet
Not user friendly Easy to read screens, Guided procedures with a “road map”
Manual ProcessOut-of-field determined by location
Highly Qualified manual process
Duty Assignment stored in TERMS
Automation of Processes Out-of-field (SY 2008-09) will be auto calculated using TERMS & SAP data Highly Qualified Status (SY 2008-09) will be auto calculated using TERMS & SAP dataDuty Assignment Available in SAP
Locations Create an electronic ZPAF, manager approves, hard copy paper work submitted, HRIS execute payments
Expedite Payments & Reduce Retro PaymentsUpon Manager Approval, Supplements, One-time payments, and Additional positions will be executed immediately into the system
Employee submits hardcopy resignation formLocation creates stop payment, contacts Payroll, creates ZPAFManager Approves Staffing Department approves ZPAF once paperwork received; HRIS executes ZPAF once paperwork received.
Reduce Overpayments
Resignations will be executed by the locations
Key Improvements: MSSKey Improvements: MSS
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Key Improvements: MSSKey Improvements: MSSCurrent State Future State
Employee submits hardcopy resignation form Location creates stop payment, contacts Payroll, creates ZPAF and forwards resignation form Manager Approves the ZPAF Staffing Department approves ZPAF once paperwork received HRIS executes ZPAF once paperwork received
Employee submits resignation via ESS
Manager receives notification
HRAP executes action immediately into system
– Reduces Overpayments
Professional Growth Plans (PGP) created/tracked in various system
– Difficult to track related Professional Development
– Paper Forms
Professional Growth Plans (PGP) created/tracked in SAP
– Professional Development can be associated to the PGP
– Eliminate Forms
Employee Evaluations paper process Manager and Employee sign hard copy Hard Copy Filed in Personnel Records
Employee Evaluations completed in SAP Manager & Employee Electronically Acknowledge Eliminate filing of hard copy
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Next StepsNext Steps
1. Decide who will be performing (and backing up) the following:
•School or District-based Administrator•HR Action Processor –HRAP (former PAF)•Payroll Contact
•Substitute Teacher Time Coordinator•Budgetkeeper (Schools & Departments)•Inservice Facilitator (role changing by HRD)•Resource Coordinator•Requisitioner
2. By 8/15/07, access ERP website and enter the names into the database
3. Register for elearning using BlackboardAvailable 9/4/07
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Sample of FormSample of Form
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Future TripsFuture Trips
Drive Your Own Role-Based TrainingDrive Your Own Role-Based Training
Instructor Lead Training
Instructor Lead Training
BlackboardBlackboard
Learning Learning
CommunitiesCommunities
Learning Learning
CommunitiesCommunitiesAtomic
LearningAtomic
LearningElluminateElluminate
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Key Dates
– Budget Prep begins 11/1/07
– Finance Procurement 12/3/07
– Time Entry begins the last two weeks of January 2008
– Receive Paychecks from new system February ‘08
– Enter HR Actions into new system February ‘08
Blackout periods will occur. Details in future.
Important RemindersImportant Reminders
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HELP DESK 754-321-8120
BRITE Website: web/erp- or - http://www.broward.k12.fl.us/erp/
e-Learning
Context Sensitive Help
CAB Conference
BRITE LITES
(By Role)
User Support OptionsUser Support Options
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Questions?Questions?
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As part of your Foundation Level Training follow-up activities, you are required to complete:
Business Event Appraisal in ESS@ http://web/hrms/ess.htm
Course Evaluation in QUIA@ http://www.quia.com/sv/120637.html
Your input will provide valuable feedback, ensure that your
attendance in today’s course is on your inservice record and that your points are awarded.
Thank you.
COURSE EVALUATIONCOURSE EVALUATION