Download - Mail Entry & Payment Technology The World of MIDs, CRIDS, and the Business Customer Gateway
Mail Entry & Payment Technology
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Our Goal for Today
The focus will be on Customer Registration IDs (CRIDs), Mailer IDs (MIDs), and how you can obtain MIDs and CRIDs.
You will learn about the multiple ways Mail Owners and Mailing Agents can acquire a MID, when and how it is used in the Intelligent Mail barcode, electronic mailing information and receipt of Full-Service data.
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Agenda
Overview of Intelligent Mail Business Customer Gateway (BCG) Customer Registration ID (CRID) Mailer ID (MID) Using CRIDs and MIDs
• By/For Relationship• Full-Service Data Delegation
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Overview of Intelligent Mail A technology platform made possible by the suite of
Intelligent Mail barcodes Intelligent Mail services apply to the following mail and
processing categories: First-Class Mail® letters and flats
Standard Mail® letters and flats
Periodicals letters and flats
Bound Printed Matter flats
Reply Mail Permit Reply Mail Qualified Business Reply Mail (QBRM)
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Intelligent Mail Options
Basic Option• Mailers to use Intelligent Mail barcodes on letter-size and flat
mailpieces in place of the POSTNET™ barcode
Full-Service Option • Mailers to use Intelligent Mail barcodes on letter-size and flat
mailpieces in place of the POSTNET™ barcode• Under the Full-Service option mailers are required to use a unique
Intelligent Mail® tray barcode on the Intelligent Mail® tray label applied to trays or sacks and keep this barcode unique for 45 days
• Under the Full-Service option mailers are required to use a unique Intelligent Mail® container barcode on the Intelligent Mail® container placard and keep this barcode unique for 45 days
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BARCODE ID
SERVICE TYPE ID
MAILER ID
SERIAL NUMBER
ROUTING CODE
Intelligent Mail™ Barcode Suite
ZIP CODE
CONTENT ID #
MAILER ID
LABEL TYPE
TYPE INDICATOR
SERIAL NUMBER
PROCESSINGCode
SERIAL Number
APPLICATION IDENTIFIER
MAILER ID
Intelligent Mail Tray Barcodes for Mailpiece
Intelligent Mail Tray Barcodes on Handling Units
Intelligent Mail Barcode for Containers
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IMb Service Options: Basic and Full-Service
Description Basic Full-ServiceIM TM
Barcode on mailpiecesRequired Required
IM tray barcode on trays & sack labels
Optional Required
IM container barcode on container placards
Optional Required
Electronic documentation (eDoc)
Optional Required
Start-the-Clock NA Available
Automated address correction at no additional charge
NA Available
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Business Customer Gateway (BCG)
Customers will go through the BCG to perform critical tasks such as:• View company information• Manage Mailer IDs• Manage electronic data exchange• Schedule mailing appointments• View postage statements and transactions• Track and confirm
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Creating Accounts
Establish Administrator and User Access Obtain Customer Registration ID Acquire Mailer ID’s
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New Accounts
New user creates username and password New users request access to services and business
locations when signing-up or they can be requested by the Business Service Administrator
A user requests a service by selecting one of the service links
Some services require a Business Service Administrator (BSA)
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Business Service Administrator (BSA) Key contact for a Business
Location for the management of the selected Service
Approves and deactivates all user requests for that Service at a business location
Establishes the business locations (CRIDs) where permits and Mailer IDs will be linked
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BSA Assignment
The BCG sign up process is such that the first user who requests access to a business service from a new business location is prompted to assume the BSA role.
If user declines, the service request goes into a pending status until there is a BSA for this Service at the Business Location
The BSA may assign additional approved users to the BSA role
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CRIDs and MIDs
Customer Registration IDs (CRIDs) and Mailer IDs (MIDs) are used to identify Mail Owners and Mailing Agents and to determine the recipient(s) of information regarding a mailing
Mailer IDs (MIDs) are linked to a Business location (CRID)
Users’ access to mailing information is determined by their Services and the Business Locations (CRIDs) to which they are linked
• Identifies company location
• Created by USPS
• Assigned by USPS based on volume
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Customer Registration ID (CRID)
Unique identifier created by the USPS to identify a company at a business location address
Connects a business Location’s information across all USPS applications
Associates every Permit Number and Mailer ID issued (there may be multiple Permit Numbers or MIDs associated to a single CRID)
Used to identify submitter of electronic documentation
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Locating CRIDs
The User Profile displays the user’s Business locations including the CRIDs (Customer Registration IDs) associated to those locations
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Mailer ID
The Mailer Id (MID) is a 6- or 9-digit number assigned by the Postal ServiceTM based primarily on documented historic mail volume.
• A 6- digit MID is issued based on annual volume of 10 million pieces• A 9- digit MID is issued based on annual volume of 1 million pieces
Mailer IDs are used for: • Identification in the Intelligent Mail® mailpiece, handling unit and
container barcodes • Electronic documentation (eDoc) to identify the mail owner, mailing agent,
or other service provider. • Mail owner data delegation for receipt of Full-Service feedback
MIDs are acquired / managed through the Mailer ID service on the BCG Multiple Mailer IDs may be linked to a single CRID
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Example of MID IMb
With a 6-digit MID, there are 9-digits available for the Serial Number.
With a 9-digit MID, there are only 6- digits available for the Serial Number.
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
Barcode ID (2N)
Barcode ID (2N)
Service Type ID
(3N)
Service Type ID
(3N)
Mailer ID (6N)
Mailer ID (9N)
Serial Number (9N)
Serial Number (6N)
Routing Code (0, 5, 9 or 11N)
Routing Code (0, 5, 9 or 11N)
Intelligent Mail Barcode for Letters and Flats: 6-Digit and 9-Digit Mailer IDs
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Multiple Mailer IDs
Primary reasons for requesting multiple Mailer IDs include: Mail volume Managing unique barcodes Multiple mail service providers
To request additional Mailer IDs• Business Customer Gateway may make additional MIDs available
Mail volume must be substantiated in PostalOne!® Alternative, submit a Mailer ID application Mail volume must be substantiated via PostalOne! by MDA or BMEU Request must be justified
The intent of this MID application is to request an exception to the quantity or type of MID(s) or when the Mailing Agent is requesting MID(s) on behalf of the Mail Owner.
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MID for Barcode Uniqueness
Full-Service IM™ barcodes must be unique for at least 45 days from the date of induction into the USPS®.• This applies to mailpieces, handling units and containers• This means you must plan ahead for your own timelines• Below is an example of a possible timeline
USPS – 45 days begins at the
time of induction
DropShipment
Storage for multiple
mailing dates
ProductionList/Data Processing
5 Days 10 Days 80 Days 15 Days 45 Days = 155 Days
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What would you like to do? If you are a… Use these instructions
You will be able to…
You will receive…
Acquire a single MID/CRID
Mail Owner Single MID Generation via Business Customer Gateway
Go to the BCG and request the MID/CRID
A MID and CRID from BCG
Acquire multiple MIDs/CRIDs using a manual process
Mail Owner or Mail Service Provider
Bulk Acquisition via Manual Data Request
Submit Excel spreadsheet without accessing BCG
Up to 500 CRIDS and/or MIDs on behalf of others
Acquire multiple MIDs/CRIDs using Mail.XML
Mail Owner or Mail Service Provider
Bulk Acquisition and Verification via Mail.XML
Submit a Mail.XML request message
Multiple MIDs on behalf of others
Acquiring a MID
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Acquiring MIDs through BCG
All postal business customers log on to the Business Customer Gateway through a single sign on using Gateway user names and passwords to access all online services.
https://gateway.usps.com In order to get a MID through the BCG, a new user must
create a Business Account Once registered, a CRID for the business location will be
assigned New CRIDs will not be assigned to existing user
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How can I obtain a single Mailer ID (MID)?
The following steps outline how to acquire a Mailer ID:1. Obtain a username and password from Business
Customer Gateway and login.2. From the Welcome Screen of the Gateway, click on the
link to “Mailer ID”.3. Populate the requested information which will allow
you to create a MID.
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Register with BCG 1. Access BCG by going to: https://gateway.usps.com
2. Click on the New User Registration link on BCG Main Page
3. Begin by creating a Business Account Profile. Enter the requested information, as shown to generate a business account username and password.
Create a Business Account Profile
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Create a Business Account Profile
4. Once all the information has been entered, click the Create Account button located on the bottom right of the screen.
5. Once you are registered, the above screen will appear. Wait a few seconds and the screen will automatically update so that you can then select the Business Services you wish to be accessible to your account.
Completed Registration
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Adding Services to Your Account
6. You will see a list of the available business services. Click on “Mailer ID” to add the service to your account. This will allow you to request a MID.
Associate the Service with a Location 7. The service you selected now appears. Notice that the CRID was automatically created behind the scenes when you selected your service(s) from the previous screen. Click on the checkbox to associate this service with this location and click on “Next”.
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Confirm Adding a Service
8. Review the information and confirm your selection to associate this service with this business location.
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BSA Access Granted 10. After accepting the BSA
role, the above screen will appear. Click “Continue” to advance to the BCG home page where you will be able to request a MID.
9. When creating a new user account, if no one from this location has previously logged in and accepted the overall BSA role, you will be prompted to accept it. If you do not accept it, all requests for services will be pending and you will be unable to proceed until someone accepts this role.
BSA Request
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BCG Welcome Screen
11. You may request a MID from the BCG welcome screen. Under the Design & Prepare section, select the “Mailer ID” link.
MID Error Message 12. As a new user, there will be no MIDs associated with the CRID yet. The following message will appear. Click on OK and advance to the next screen.
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Request a MID13. To request a new Mailer ID for the Business Location, select “Request a MID” button.
Displays the Mailer IDs that are associated with the selected business location from the Mailer ID. As a first time user, you have not associated a MID with this CRID yet but once an association with a MID and CRID had been made, this would be populated.
Request a Mailer ID
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Request a MID
14. Next, to apply for a MID, select the type of MID that you are eligible to receive:
• A 6- digit MID is issued based on annual volume of 10 million pieces
• A 9- digit MID is issued based on annual volume of 1 million pieces
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Request a MID
15. Next, select the quantity of MIDs you would like to request. Place that number in the rectangular box and click Request MID.• Mail Owners/Preparers with sufficient volume can
request five 6-Digit MIDS or ten 9-Digit MIDs
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Select MID Service Type
16. Scrolling down further on the page, you must also select the MID service type. To finish, click “Request MID”. Your Mailer ID will be displayed on the next screen in blue.
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Review Your MID Service Type
Your requested Mailer ID is displayed in blue.
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Bulk Acquisition via Manual Data Request Mail Service Providers to acquire MIDs on behalf of others. CRIDs and/or
9-digit MIDs may be generated one at a time, or in bulk Mail Service Providers must submit applications and files to USPS in
accordance with the following Excel format below. Additional details can be found on RIBBS at: https://ribbs.usps.gov/intelligentmail_mail_id_app/documents/tech_guides/MIDCRIDAgentExcelProcess.pdf
Each Excel spreadsheet may include requests for up to 500 CRIDs and/or nine-digit MIDs per spreadsheet. If additional CRIDs or nine-digit MIDs are needed, the customer may submit multiple spreadsheets, each with a maximum of 500 CRIDs and/or nine-digit MIDs per spreadsheet.
Request Format
Customer Source ID
Company Name Address 1 Address 2 City State ZIP Country
Delegate to MID#
(Optional)
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Bulk Acquisition Manual Process Once the Excel spreadsheet has been created and populated, the Mail
Service Provider should prepare and send an e-mail to the PostalOne! Customer Care Center: [email protected] • The email must be submitted by the Mail Service Provider’s
Business Service Administrator for the Mailer ID service. • The Subject line of the email should read “CRID / Mailer ID
Application”. • The body of the email must contain the following elements:• Name of Requesting Company (Mail Service Provider)• Mailer ID Business Service Administrator Name and Number (for
questions or issues.• Indicate if request is for both nine-digit Mailer IDs and CRIDs or
CRID Only.
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Bulk Acquisition Manual Process
• Requests are processed on a first-come, first-serve basis• Response spreadsheets will be e-mailed back to the
originator
Response Format
Customer Source ID
Company Name
AddressLine 1
AddressLine 2 City State ZIP Country
Delegate to MID#
(Opt)
Pre-existing
MID CRID MID
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Bulk Acquisition Manual AuthorizationThe Postal Service will consider the Mailer ID Business Service Administrator to be duly authorized by the Mail Owner to make required certifications to the Postal Service. The following authorization statement:
“This pertains to the Mailer ID (MID) and/or Customer Registration ID (CRID) requested on behalf of the Mail Owner(s) identified in the attached file to the United States Postal Service (USPS):We, (insert name of Mail Service Provider), certify to the United States Postal Service that we are acting as a Mail Service Provider with the US Postal Service to obtain the services requested for business mailing matters on a Mail Owners behalf. “
Privacy Notice: For information regarding our Privacy Policy visit www.usps.com.
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Bulk Acquisition and Verification via Mail.XML
Mail Service Providers can acquire multiple MIDs on behalf of others
Mail Service Providers can generate CRIDS and nine-digit MIDs in bulk or one at a time on behalf of others
CRIDs and nine-digit MIDs requests for customers is supported through the USPSMIDCreateRequest and USPSCRIDRequest Mail.xml messages
Mail Owners and Mail Service Providers must provide the company name and address information for the parties that need the CRID and/or nine-digit MID assignment
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Validating CRIDs and MIDs
What would you like to do?
If you are a…Use these
instructionsYou will be able
to…You will
receive…
Validate MID/CRID ownership
Mail Owner or Mail Service Provider
Validating CRIDs and/or Nine-Digit MIDs
Submit your request through BCG or Mail.XML message
Review of validation on screen or message from Mail.XML
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Validating CRIDs through BCG
A user can validate ownership (name and address) of a CRID by using the “Add a Service” tool.
1. Logon to the Business Customer Gateway and select “Request Access” link.
2. Select any existing service listed.Note: The service selected has no impact on the validation process. It is just a means to access the CRID information.
3. Once a service has been selected, the “Select Business Locations” page is loaded.
4. Click the “Add Location” button.
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Validating CRIDs through BCG
5. This will load the “Add a Service” page. The page should default to “Search by Existing Business CRID”. If the associated radio button is not selected, be sure to select the radio button to enable the search by CRID.
6. Enter the CRID you wish to validate in the “CRID” text box and push the “Continue” button. The system will then display the name and address associated with that CRID.
7. Validate the information for the CRID, click “Cancel” to end the search.
Note: You do not want to add the service to your profile.
8. Repeat this process for each CRID you want to verify.
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Validating MIDs through BCG
1. MIDs may be validated through the address book function in the “Mailer ID” tool.
2. To access the address book, login to the Business Customer Gateway and select “Mailer ID”.
3. At the top of the page, select the “Address Book: Add Data Recipients” link.
4. In the “Address Book”, enter the Mailer ID you wish to verify in the “MID” field and press the “Add Entry” button.
5. Validate the information for the CRID, click “Cancel”
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Bulk Verification Manual Process Create Excel spreadsheet and send an e-mail to the PostalOne!
Customer Care Center: [email protected] • The email must be submitted by the Mail Service Provider’s
Business Service Administrator for the Mailer ID service. • The Subject line of the email should read “CRID / Mailer ID
Application”. • The body of the email must contain the following elements:• Name of Requesting Company (Mail Service Provider)• Mailer ID Business Service Administrator Name and Number (for
questions or issues.• Indicate that it is a validation request• Use the same format as used for acquiring CRIDs or MIDs
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Bulk Verification via Mail.XML
Mail Service Providers can validate multiple MIDs on behalf of others
If a CRID or nine-digit MID already exists, the USPSMIDQueryRequest and USPSCRIDQueryRequest Mail.xml response messages will provide the existing CRID and nine-digit MID information .
These messages can be used to validate mailer information prior to eDoc submission