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presented to
presented by
Cambridge Systematics, Inc.
ITS Plan Update – Kickoff Meeting
May 14, 2014
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Agenda
Introductions
Overview and Context
Scope of Work Summary
Project Management and Schedule
Trends and Best Practices in ITS
Group Discussion – Expectations for Project
Current Deployments
Upcoming Meetings
2
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Context
Rural and small urban
area environment
Key factors influencing mobility
and safety
» Tourism
» Weather
» Incidents
» Traffic bottlenecks
» Safety hotspots
» Commercial vehicle traffic
Needs/projects identified in previous plans 3
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Overview - Challenges
Funding
Implementing, operating, and maintaining
projects across multiple jurisdictions
Rapid changes in technology
» Impact on investment decisions
» “Leading edge versus bleeding edge”
» Research needs to stay up to date
» Changing role of private sector
» Changing skill requirements for O&M
Federal requirements
» 1201 Traveler Information
» Upcoming MAP-21 requirements 4
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Overview - Opportunities
Mainstreaming ITS into transportation planning and capital
investment process
Private-sector sources of data and crowdsourcing for
traveler information
New/improved technologies for a variety of functions
Increasing number of ITS applications for transit
and nonmotorized modes
New/improved planning and analysis tools
Improved communications
Support in major emergencies
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Scope of Work
Task 1 – Project Initiation, Administration, and Management
» Schedule
» Progress reports
» Kickoff meeting
• Project Management Plan (PMP) and strategy
• Interactive session
♦ Regional vision
♦ System needs
♦ Review of existing project list
» Steering Committee and stakeholder meetings
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Task 1
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Scope of Work (continued)
Task 2 – Update ITS System Architecture
» Update stakeholder list
» Update ITS inventory
• Planned, programmed, existing
» Needs and gap assessment
• Physical
• Functional/operational
• Organizational/Funding
7
Gap/Need Proposed
Action Next Steps Performance
Measures Architecture
Packages
Intersection
delays along
Route 15
Improve signal
coordination • Inventory existing
equipment
• Traffic analysis
• Design/
specifications
• Travel time
• User delay
• Crash rates
• Average number
of stops
• ATMS-03 –
Surface Street
Control
• 1.6 Traffic
Control
Task 2
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Scope of Work (continued)
Task 3 – Update Regional Architecture
and Service Packages
» Update architecture
• Review existing architecture
• Identify new/additional stakeholders
• Plan and hold workshop
• Finalize in turbo
8
Task 3
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Scope of Work (continued)
Task 3 – Update Regional Architecture and Service
Packages
» Update service packages
• Geographic proximity
• Synergistic or similar function
• Realistic cost of implementation
• Filling key gaps
» ITS architecture maintenance plan
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Task 3
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Scope of Work (continued)
Task 4 – ITS Strategic Deployment and Project
Development Plan
» ITS deployment plan
• Project descriptions – initial screening criteria
♦ Cost
♦ Funding availability
♦ Percent of available budget
♦ Current status – planning/design
♦ System usage (traffic volumes, transit ridership)
♦ Safety hotspot
♦ Status of existing equipment – age/maintenance cost
♦ Opportunity to expedite through leveraging capital projects
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Task 4
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Scope of Work (continued)
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Task 4
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Scope of Work (continued)
12
Goals Objectives Measures
1. Traffic Management
and Safety • Reduce traffic congestion
and improve mobility
• Better utilization of parallel
arterial capacity
• Better management of special events
• Improved safety for motorists
• Throughput
• Travel time savings
• Delay related indices
• Clearance time for special events
• Crash rates
2. Multimodal Strategies • Improved safety for pedestrians
• Promotion of multimodal transportation
and modal integration
• Pedestrian injuries and fatalities
• Transit ridership
3. Environmental Impacts • Reduction in vehicle trips
and air pollution • Emissions
4. Transit Management • Improved efficiency and convenience for mass
transit systems
• Better coordination of local
transit/rail agencies
• Transit travel time
• Transit waiting time
Measurable goals and objectives are important to keep in mind
through planning process
Task 4
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ICM-1
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
1 3 5 7 9 11 13 15 17 19 21 23 25 27 29
Years
Upgrades and Replacements
O&M
Scope of Work (continued)
Task 4 – ITS Strategic Deployment and Project
Development Plan
» ITS project
development
• Cost analysis
♦ Capital cost
♦ Equipment life cycle annualized capital cost
♦ Operations and maintenance cost
• Benefit/cost ratio
• Net benefits
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Task 4
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Scope of Work (continued)
Task 4 – ITS Strategic Deployment and Project
Development Plan
» ITS project development
• Refine project descriptions
• Benefits analysis
♦ Mobility/travel time savings
♦ Safety/crash reduction
♦ Fuel consumption
♦ Air quality
♦ Agency operating cost savings
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Task 4
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Scope of Work Benefit Parameters
Task 4 – ITS Strategic Deployment and Project Development Plan
15
Deployment Benefit Parameter
ICM-1
CT 15 ITS Instrumentation
(areas with DMS, CCTV,
and detection)
Percent responding to information 28%
Percent of time with relevant information 5%
Estimated time saved 5 minutes
Reduction in incident duration 5%
Reduction in fuel consumption 1%
Reduction in fatality rate 1%
ICM-1
CT 15 ITS Instrumentation
(areas with CCTV
detection only)
Reduction in incident duration 5%
Reduction in fuel consumption 1%
Reduction in fatality rate 1%
Task 4
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Scope of Work (continued) Benefit Parameters
Task 4 – ITS Strategic Deployment and Project Development Plan
16
Benefit Parameters Parameter Values
Number of travel days in a year 247
Year of dollar values 2010
Inflation rate 3%
Value of in-vehicle time $15.00
Value of in-vehicle time (commercial) $26.42
Value of out-of-vehicle time (commercial) $26.49
Value of time multiplier for emergency vehicle 30.0
Value of out-of-vehicle time $26.49
Value of reduced delay time $15.00
Fuel costs (gallon) $3.80
Task 4
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Scope of Work (continued)
17
Benefits and Costs Monetary Values
Travel-time savings $9,493,207
Crash reduction $166,314
Operating costs $698,106
Environmental $142,993
Total annual benefits $10,500,620
Annualized cost $1,847,713
Net benefits $8,652,907
Benefit/cost ratio 5.7
Capital cost $8,903,839
Annual O&M cost $1,018,956
Stamford Transit AVL
and Traveler
Information System
Travel-time savings $770,000
Operating cost savings $392,000
Total benefits $1,162,000
Annualized cost $263,000
Benefit/cost ratio 4.42
Net benefits $899,000
Year 2010 – Urban Freeway Management
System and Freeway Courtesy Patrol
Benefit/Cost Summary – Lansing, Michigan
Task 4
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Scope of Work (continued)
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Graphic Representation
of Benefit/Cost Analysis
Task 4
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Scope of Work (continued)
Task 5 – Public Involvement
» Keys to successful public involvement
• Begin with needs and gaps, not technology
• Address all modes
• Encourage participants to be visionary and think out of the box
• Minimize jargon and acronyms and define them when they are used
• Use graphics and maps to highlight problems and options
• Draw out audience on important criteria
♦ Both quantitative and nonquantitative
• Focus on need for ongoing operations and maintenance
♦ Who will be responsible?
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Task 5
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Project Approach (continued)
Task 5 – Public Involvement
» Kickoff meeting
» Focus groups
» Individual interviews as needed
» Steering Committee and stakeholder meetings
1. Project introduction and gap/needs discussion
2. Architecture workshop
3. Strategic plan workshop
4. Presentation of findings and input to final report
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Task 5
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Schedule
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1 2 3 4 8 10 Task
1. Project Management
2. Update Architecture/
Inventory
3. Update Architecture/
Packages
4. Strategic Plan
5. Public Involvement
Monthly Progress Reports
Month
5 6 7 9
Kickoff Meeting
Project Management Plan
Outreach Plan
Steering Committee Meeting
Stakeholder Meeting
TAC Meeting
Focus Groups
Draft Report
Final Report
Project Final Report
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Advances and Best Practices
Travel Time and Speed
Estimates
• Loop Detectors
• Non-Intrusive Roadside
Detectors
Travel Time and Speed
Estimates
• Probe Data Sources
• FHWA NPMRDS
• Private Sources
• Fiber Optic “Pulse”
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Advances and Best Practices
Arterial Management
• Full Intersection
Reconstruction
• Physical Connection
• Manned Control Center
• Loop Detectors
Arterial Management
• Software Upgrades in
Existing Controllers
• Wireless Connection
• Video Detection
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Advances and Best Practices
Transit Management
• AVL Units with Proprietary
Software
Transit Management
• GIS Location Chip on
Farebox
• Cellphone Location
• Open Source Software
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Advances and Best Practices
Traveler Information
• Full sized Dynamic Message
Signs
• Transit stop electronic signs
• 511 phone and website
Traveler Information
• Smartphone apps
• In-vehicle Telematics
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Advances and Best Practices
Non-Motorized Modes
• Fixed Signs
Non-Motorized Modes
• Bicycle signal
• Bike Sharing
• Non-Motorized Detection
Systems
• In-vehicle warning systems
• Pedestrian and bicycle
warning via smartphone
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Group Discussion
• Previous ITS Plans
• What did you like?
• What could be improved?
• What has changed?
• What needs exist that might be addressed by ITS?
• Geographic/Physical
• Operational/Functional
• Institutional/Funding
• What are priority needs?
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Group Discussion
Role of ITS in Long-Range Planning
Integrating ITS Planning into Operations
Analytical tools?
New interagency communication forums?
Public education?
Funding strategies?
New stakeholders?
Public private partnerships?
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List of Current Deployments
Technology
Location
Function
Age
Operation and maintenance responsibility
Operation and maintenance cost
Planned improvements
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Next Meetings
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Questions?
31
Thank you for your time