Download - IRBNet Initial Submission Training Tool
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IRBNet
The implementation of IRBNet will assist the UTEP community to comply with UT System Policy UTS 108 on Affiliation Agreements. IRBNet will provide secure, web-based collaboration tools to support the submission request,
management, review and processing of Educational Experience Affiliation and Program Agreements
This guide will assist the requestor with UT standard and Non-UT standard Affiliation Agreement submissions.
UT Standard submissions must be entered three months prior to effective date to allow for external processing time
Non-UT submissions must be entered six months prior to effective date to allow for internal and external legal review/processing
All required standard UT forms are readily available within IRBNet for downloading, viewing, filling out and uploading for submission.
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IRBNet Initial Submission Training Tool
After reviewing this presentation, a submitter will know how to:
Log into IRBNet Access the Study Manager Build an Electronic Package Share a Package with Designated Personnel Communicate with Your Team Sign the Submission Submit the Package for Review/Processing Access Final Executed Documentation
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Study Manager: This view provides you with a quick access to all of your projects.
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Click on “New Project” to create and submit an Affiliation
Agreement
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Build Your Project PackageStep 1: Provide basic information about your project
Facility Name,
City, State
College
Program/Department
Program Director/Coor
dinator
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Omit Step 1
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Attach Document
Please enter the document description as:
1. Facility Information Form (FIF)2. Educational Experience Affiliation Agreement (EEAA)
3. Program Agreement (PA)
OR
If a non-UT form is requested by Facility:
3. Upload Facility Information Form (FIF)
2. Non-UT Facility Form
Choose “OTHER”
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Facility Information Form
(FIF)
Educational Experience Affiliation Agreement
(EEAA)
Program Agreement (PA)
If a non-UT form is requested by Facility:
1. Upload Facility Information Form
(FIF)
2. Non-UT Facility Form
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Submitter /Author will share the submission with required personnel. Once received, all respective parties will review
and electronically sign the submission.
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Automatically defaults to
UTEP, click on “Select
Organization”.
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Once the appropriate person has been found in the directory, grant
that person “FULL” access and enter the following comment,
“The required documents for a
Program Agreement have been uploaded. Please review at your
convenience and secure your review with an electronic
signature”.
Enter the 1st three letters of
the person’s
last name
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The submitter will sign as “Author” and route to appropriate personnel.
Department Heads/Coordinators who are not ‘submitters’ will
sign as “Department Representatives” and the Dean
will sign as “Department Head”.
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Submit Your Package for Review
Please ensure to select the correct “Board”. In
this case look for University of Texas at
El Paso Affiliation Agreements
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Submit for Processing
Select submission Type:
1. New Agreement2. Amended /Modified
Agreement3. Termination
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Receive Your Package StatusReview decisions are available in real time from your Project Overview.
Click on “Review Details” for more
details.
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Details include Agenda Date, Review Type, Status, Effective and Expiration Dates, and Board Documents.
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Study Manager Examples of UTEP Submissions
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In Summary
Reminder: Standard UT submissions must be entered three months prior to effective date to allow for external processing time and Non-UT submissions must be entered six months prior to effective date to allow for internal and external legal review/processing
Once an agreement has been executed, IRBNet will provide effective and expiration dates.
IRBNet will also provide EXPIRATION notices at 60, 30 and 10 days
For further training and/or assistance, please contact Athena Fester at (915) 747-8841 or via email at [email protected]