Download - Inventory Item Setup & Constants File
![Page 1: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/1.jpg)
![Page 2: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/2.jpg)
![Page 3: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/3.jpg)
The difference between Fine Line Codes and The difference between Fine Line Codes and DepartmentsDepartments
FLC are assigned to G/L numbers, Dept aren’tFLC are assigned to G/L numbers, Dept aren’t
![Page 4: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/4.jpg)
Fine Line Code SetupFine Line Code Setup• A FLC for every
sales G/L number
• Set up saves time and accuracy adding items
• All Inv and Sales report selections allow for FLC selection
• FLC more detailed than department
• Group FLC with same G/L# groups together
• If not using FLC now is the time
![Page 5: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/5.jpg)
![Page 6: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/6.jpg)
Department SetupDepartment Setup• Departments are
NOT Locations
• Departments allow you to quickly and easily select items your want on a report.
• A price listing will skip to a new page for each department.
• Sample agronomy department list
– Bulk fert
– Liquid fert
– Herbicides
– Insecticides
– Corn Seed
![Page 7: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/7.jpg)
General LedgerMisc Hardware
General LedgerSteel Yard
General LedgerFeed
General LedgerAnimal Health
FLCHand Tools
BucketsChicken Waterers
Chicken FeedersPet BowlsPet ToysCollars
FLCField Fence
T-PostsLivestock Panels
Chicken WireGates
Water Tanks
FLCDog FeedCat Feed
Cattle FeedSheep & Goat Feed
Chicken FeedPig Feed
Rabbit Feed
FLCCattle Med
Cattle WormersPig Med
Pig WormersChicken Med
Pet MedPet Wormers
DEPTMisc Hardware
DEPTSteel Yard
DEPTFeed
DEPTAnimal Health
![Page 8: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/8.jpg)
General LedgerMisc Hardware
General LedgerSteel Yard
General LedgerFeed
General LedgerAnimal Health
FLCHand Tools
BucketsChicken Waterers
Chicken FeedersPet BowlsPet ToysCollars
FLCField Fence
T-PostsLivestock Panels
Chicken WireGates
Water Tanks
FLCDog FeedCat Feed
Cattle FeedSheep & Goat Feed
Chicken FeedPig Feed
Rabbit Feed
FLCCattle Med
Cattle WormersPig Med
Pig WormersChicken Med
Pet MedPet Wormers
DEPTCattle
DEPTChicken
DEPTPet
DEPTHog
![Page 9: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/9.jpg)
Item Master FileItem Master File
• Transfer # and Qty per Unit
• Item Code
![Page 10: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/10.jpg)
Item Transfer and Qty per UnitItem Transfer and Qty per Unit
• Allows you to create different prices and sell the item by different unit of measure.
Inventory Transfer Qty per
Item Item Unit
1 LBS 1 50# Bag 50 50.00001 LBS 1 Ton 2000 2000.0000
50# Bag 50 1 LBS 1 0.020050# Bag 50 TON 2000 40.0000
TON 2000 1 LBS 1 0.0005CASE of 12 12 Qrt 1 0.0833
Qrt 1 CASE of 12 12 12.0000
Transfer Qty / Inventory Qty = Qty per Unit
![Page 11: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/11.jpg)
Item Master FileItem Master File
• Transfer # and Qty per Unit
• Item Code
• Minimum Amt ($15.00 delivery)
• Manufacturer (chemical rebate)
• Inactive Code (all locations)
• Selling Item#
• Lot Tracking
• EPA#
![Page 12: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/12.jpg)
F6 Mult UPC / Item UPC Number File MaintenanceF6 Mult UPC / Item UPC Number File Maintenance
• Allows as many UPC codes as needed
Boots
Jeans
Pet collars
• Checks for duplicate UPC codes
• UPC can be used in inventory receivers, transfers, and purchase orders
![Page 13: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/13.jpg)
F8 Vendor Items / Item Reorder Number File MaintenanceF8 Vendor Items / Item Reorder Number File Maintenance
• Reorder number is the Vendor’s Item number
• The reorder number is usually on the packing list and invoice
• Purchase Factor in the Item Reorder screen only effects quantity and cost when the reorder number and vendor number is used in the Purchase Order and Inventory Receiving screens.
![Page 14: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/14.jpg)
F8 Vendor Items / Item Reorder Number File MaintenanceF8 Vendor Items / Item Reorder Number File Maintenance
• Reorder numbers can be keyed in as item numbers in Purchase Orders and Inventory Receivers
• Reorder number will print on the Purchase Order and on the Receiver batch edit
![Page 15: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/15.jpg)
Item Balance FileItem Balance File
• Purchase Factor in the Item Reorder screen only effects quantity and cost when the reorder number and vendor number is used in the Purchase Order and Inventory Receiving screens.
![Page 16: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/16.jpg)
Item Balance FileItem Balance File
• Low price / High price
• Beginning Balance
• Selling Factor
• Inactive Code (per location)
• Promo pricing allows sales for a date range for all locations
![Page 17: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/17.jpg)
Item Balance FileItem Balance File
• Valid margins enforced in counter invoicing
• Default Margin allocates a cost of sales
• Fuel Type used in contracting in AR
![Page 18: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/18.jpg)
Changing Item NumbersChanging Item Numbers
• Allows a way to remove multiple items numbers for the same product.
• Some keep the vendors item as their item.
• Changes all purchase and sale history to the new item.
![Page 19: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/19.jpg)
Creating Items in a new LocationCreating Items in a new Location
• Quickly create items into a new added branch location from an existing locations file.
![Page 20: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/20.jpg)
![Page 21: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/21.jpg)
Inventory Constants FileInventory Constants File
• Where merged inventory receivers post in the general ledger
• How merged inventory receivers effect cost
• How merged inventory receivers effect retail
• Need to setup for each location in the company
![Page 22: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/22.jpg)
Inventory Constants FileInventory Constants File
• Accounting Method
Average
FIFO
Standard
Last
• LIFO at EOY
• Do you want to back order?
• G/L number for AP
![Page 23: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/23.jpg)
Inventory Constants FileInventory Constants File
• The general ledger account for the accounts payable ledger account credited when you receive inventory that is not invoiced
• Should not be the same account number as the one you use for regular accounts payable
![Page 24: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/24.jpg)
Inventory Constants FileInventory Constants File
• Answer Y allows the Retail in the Item Balance file to be updated when the IR batch is merged
![Page 25: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/25.jpg)
Inventory Constants FileInventory Constants File
• Enter ‘Y’ to set the retail that was changed in the receiver for the receiving location for all locations.
• Enter ‘N’ if you want the retail to vary from location to location.
![Page 26: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/26.jpg)
Inventory Constants FileInventory Constants File
• Enter ‘Y’ if you want the received cost a one location to update all other location’s replacement cost in the Item Balance file when the IR batch is merged.
![Page 27: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/27.jpg)
Inventory Constants FileInventory Constants File
• N=Do not update the Inventory Cost file (U8ICOST) when Inventory Receivers are entered. The cost will be updated instead when the invoice is entered via AP.
• Y=Update the Inventory Cost file (U8ICOST) when Inventory Receivers are entered. The cost will also be adjusted when the invoice is entered in AP.
![Page 28: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/28.jpg)
Inventory Constants FileInventory Constants File
• Use UPC at Receiving allows you to enter the UPC# in the Inventory Receiving screen and in Purchase Orders
![Page 29: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/29.jpg)
Inventory Constants FileInventory Constants File
• Use UPC at Transfer Time allows you to enter the UPC# in the Inventory Transfer screen
• This allows entry of transfers from counter invoicing easier
![Page 30: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/30.jpg)
![Page 31: Inventory Item Setup & Constants File](https://reader038.vdocuments.site/reader038/viewer/2022102423/568132cd550346895d9992c7/html5/thumbnails/31.jpg)