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Introduction to Health
Reimbursement Arrangements
“HRAs”
City of Sarasota
Presented by:Mark R. Wilkerson, CFPHRA ConsultantDecember 1, 2004
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TopicsTopics
HRA Team
Growing Need
HRA Basics
HRA Advantages
Eligible Expenses
Trust Structures
Adoption Implementation and Ongoing Administrative Process
Group Structures & Voting
Contribution Requirements
Employer Funding Sources
Aggressive HRA Plan Designs
VALIC National HRA Plan
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HRA Service TeamHRA Service Team
Combining:
AIG VALIC - education and enrollment expertise and resources
HRA Consultants - HRA experience
Rehn & Associates, Inc. - HRA third party administration experience
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AIG VALICAIG VALIC
Education Services
Enrollment Services
Special Pay Plan Companion
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HRA Consultants, a Division of VSGHRA Consultants, a Division of VSG
21 years HRA consulting experience with governmental employers
7 trust clients
Single or multiple employer plans
30,000+ participants
400+ employers
Custom or turnkey plans
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Rehn & Associates, Inc.Rehn & Associates, Inc.
TPA with more than 40 years experience
11 years HRA experience
30,000+ HRA accounts
400+ HRA participating employers
Employer billing services
Individual participant services
Claims adjudication
Account service
Statement generation
Online participant account access
COBRA Administration
HIPAA Compliance
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Growing Need for HRAs(post-employment medical funding)Growing Need for HRAs(post-employment medical funding)
The projections listed above are the amounts that a Washington retiree and spouse could spend during their lifetime assuming retirement at age 60, participation in the State of Washington PEBB Uniform Medical Plan, living a normal life expectancy to age 84, assuming purchase of medical insurance and dental insurance for retiree and spouse, plus annual out-of-pocket expenditures of $500 on non-covered items. We assume 5% annual increases for premiums and non-covered out-of-pocket costs.
Current PEBB premiums before age 65 for retiree and spouse are $7,700 per year for medical insurance and $850 per year for dental insurance. Current PEBB Medicare supplement premiums are $3,500 per year for retiree and spouse.
Current AgeYour Projected Total Cost
@ 5% Increases
60 $247,893
55 $316,381
50 $403,791
45 $515,351
40 $657,733
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Monthly Growth ExampleMonthly Growth Example
What will my account be worth when I retire?
$15,499 $10055
$40,746 $10045
$81,870 $10035
$148,856$10025
Balance at age 65 w/ 5% return
Monthly Employer Contribution
Starting Age
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$40,000 Cash-Out Without an HRA
$40,000 available
25% federal income tax
7.65% FICA tax
Cash$ 40,000
- 13,060 Taxes
$ 26,940 Net Cash
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$40,000 With HRA Contribution
$ 40,000 Benefit
- 0 Taxes
$ 40,000 HRA Balance
$40,000 benefit available
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HRA BasicsHRA Basics
Provide reimbursements of medical expenses only
In-service and/or post-retirement
Employer contributions only (no contribution limits)
Reimbursements limited to account balance
Carry forward from year to year
IRS Notice 2002-45, HRAs
Revenue Ruling 2002-41, HRAs
Revenue Ruling 2004-45 – Coordinating HSAs, HRAs, & FSAs
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Employee/ParticipantEmployee/Participant
Advantages Tax-free
— Contributions
— Earnings
— Withdrawals for qualified expenses
Excellent resource to pay the rapidly rising cost of post- employment health care
List of qualified expenses is quite extensive
Portable
Unused balances carryover
Allocated accounts with ability to self-direct investments
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Employee/Participant (cont.)Employee/Participant (cont.)
Disadvantages
Limited to medical only
Group contributions and decision process
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EmployerEmployer
Advantages
FICA savings
Offer employees new benefit
Solution to job-locked employee problem
Means of pre-funding retiree health care obligation
May choose vesting schedule for post-employment benefits
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Employer (cont.)Employer (cont.)
Disadvantages
105(h) non-discrimination rules apply
New benefit requires assistance with administration
New cost if custom plan used
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Who’s expenses are eligible?Who’s expenses are eligible?
Employee/retiree
Spouse
Qualified dependents
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Qualified Insurance PremiumsQualified Insurance Premiums
Medical
Dental
Vision
Long-term care (tax-qualified)
Medicare Part B
Medicare supplements
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Qualified ExpensesQualified Expenses
Expenses defined in Internal Revenue Code Section 213(d)
Medical, dental, and vision expenses not paid by insurance
Co-pays, deductibles, co-insurance
Prescription and certain over-the-counter drugs (OTC)
Crowns
Eyeglasses, etc.
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Trust StructuresTrust Structures
Expertise in both 501(c)(9) VEBA and 115 trusts
VEBAs
VEBA stands for “voluntary employees’ beneficiary association”
Rely on 501(c)(9) letter of determination from IRS
Stand alone VEBA more expensive to develop and maintain than a multiple employer turnkey plan
Multiple employer VEBA subjects employers to non-discrimination violations of other employers
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Trust Structures (cont.)Trust Structures (cont.)
Individual 115 trusts
115 trust also known as governmental integral part trust
No legal approval required for HRA offered within 115 trust
— Rely on private letter rulings
Private letter ruling may optionally be obtained by individual employers
Insulates employer from non-discrimination violations of other employers
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Adoption Implementation and Ongoing Administrative ProcessAdoption Implementation and Ongoing Administrative Process
Employer Responsibilities
CBA or Employer Policy
Adopt Adoption Agreement Plan and Trust
Contributions
Notify TPA of employee eligibility for distributions
Instruct TPA of any forfeiture reallocations of unvested accounts
Notify TPA of COBRA events
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Adoption Implementation and Ongoing Administrative ProcessAdoption Implementation and Ongoing Administrative Process
Turnkey Plan – Services Provided New employee education
Enrollment
Participant service
Claims
Account statements
Website
COBRA Compliance
HIPAA Compliance
Audit/Tax forms filed
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Contribution RequirementsContribution Requirements
Must be employer contributions
Collective bargaining or employer policy change can recharacterize compensation from salary to employer HRA contributions
All employees defined as eligible must be treated uniformly
Must eliminate individual choice of salary vs. HRA contribution
More flexibility in collective bargaining groups
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Employer Funding SourcesEmployer Funding Sources
Sick leave or vacation leave cash-outs (terminal payments)
Cash choice must be eliminated
Other leave cash-outs
Monthly employer contributions
Unused monthly benefit dollars
Percent of pay (group salary reduction)
Through collective bargaining or for post-employment benefits only
Other
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Group Structures & Voting – No Individual Choice!Group Structures & Voting – No Individual Choice!
Collective Bargaining Groups/Non-Represented Termination Payment Contributions
— Vote each collective bargaining agreement or annually— Members “eligible” to retire may vote— Can split-percent in cash and percent to HRA
Monthly Contributions— Percent of pay— Flat dollar amount - $100— Eligibility may vary by age or pension plan or other criteria – CBA only
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Aggressive HRA Plan DesignsAggressive HRA Plan Designs
Medical benefits plus severance, death, and small account cash-outs (disqualifies 105(b) exclusion)
Individual election of salary or sick leave (contributions probably subject to income and employment tax withholding)
After-tax contributions (probably no exclusion from income on earnings or benefits)
Claim account is not an HRA
Questions? - Call IRS Office of Chief Counsel Employee Benefits Division: (202)622-6080
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VALIC National HRA PlanVALIC National HRA Plan
115 trust
Employer self-trusteed
12 mutual fund options
1 money market fund
5 – 50 BP fund management expense
Per participant fee
BP administrative fee
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Questions and Answers