INPATIENT PROPOSAL
4 MONTH CERTIFICATION SCHEDULE
CURRENT RULE REPORTING SCEDULE59E-7.023 Schedule for Submission of Inpatient Data and Extensions. (a) Each report submitted for the 1st quarter covering inpatient discharges occurring between January 1 and March 31, inclusive, of each year, shall be submitted no later than June 1 of the calendar year during which the discharge occurred. This is considered to be the first quarter, regardless of the hospital’s fiscal year. First quarter reports must be certified by August 31 of the same calendar year.
(b) Each report submitted for the 2nd quarter covering inpatient discharges occurring between April 1 and June 30, inclusive, of each year, shall be submitted no later than September 1 of the calendar year during which the discharge occurred. This is considered to be the second quarter, regardless of the hospital’s fiscal year. Second quarter reports must be certified by November 30 of the same calendar year.
(c) Each report submitted for the 3rd quarter covering inpatient discharges occurring between July 1 and September 30, inclusive, of each year, shall be submitted no later than December 1 of the calendar year during which the discharge occurred. This is considered to be the third quarter, regardless of the hospital’s fiscal year. Third quarter reports must be certified by February 28 of the following calendar year.
(d) Each report submitted for the 4th quarter covering inpatient discharges occurring between October 1 and December 31, inclusive, of each year, shall be submitted no later than March 1 of the calendar year following the year in which the discharge occurred. This is considered to be the fourth quarter, regardless of the hospital’s fiscal year. Fourth quarter reports must be certified by May 31 of the next calendar year.
CURRENT RULE REPORTING SCEDULE
January S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
April S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
July S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
October S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25
26 27 28 29 30 31
February S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28
May S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
August S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
31
November S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29
30
March S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
June S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
September S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
December S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
CURRENT CERT DATES & Initial Due Dates Q1- August 31 June 1-Initial Due Q2- November 30 Sept 1-Initial Due Q3– February 28 Dec 1-Initial Due Q4- May 31 Mar 1-Initial Due
PROPOSED CERT DATES & Initial Due Dates
Q1- July 31 May 1-Initial Due Q2- October 31 (August 1-Initial Due Q3– January 31 Nov 1-Initial Due Q4- April 30 Feb 1-Initial Due
INPATIENT CALENDAR
1ST SUBMISSION Q1 2012 Q2 2012 Q3 2012 Q4 2012 Q1 2013 Q2 2013 Q3 2013 Q4 2013 Q1 2014
JAN 90 55FEB 152 152MAR 44 73APR 86 79 10 48MAY 159 182 3 167JUN 36 27 74JUL 79 76 3AUG 179 182 1SEP 24 28OCT 1 109 1 60NOV 152 2 152DEC 22 55JAN 0 20FEB 1 31ST
SUBMISSION Q1 2012 Q2 2012 Q3 2012 Q4 2012 Q1 2013 Q2 2013 Q3 2013 Q4 2013 Q1 2014
# FACILITIES 285 285 286 289 291 292 293 295 295
INPATIENT CURRENT 1ST SUBMISSION HISTORY
CERTIFIED Q1 2012 Q2 2012 Q3 2012 Q4 2012 Q1 2013 Q2 2013 Q3 2013 Q4 2013 Q1 2014
JAN 35 9FEB 65 23MAR 90 35APR 23 234 36 81 11MAY 56 35 64 128 38JUN 81 72 18 61JUL 63 31 62 34 5-Jun 64AUG 57 70 54 61 68SEP 3 93 45OCT 7-Sep 38 26 61 11NOV 46 63 71 22DEC 6 76 17 53JAN 7-Dec 62 6-Dec 76FEB 57 105MAR 23
6-Mar CERTIFIED Q1 2012 Q2 2012 Q3 2012 Q4 2012 Q1 2013 Q2 2013 Q3 2013 Q4 2013 Q1 2014# FACILITIES 285 285 286 289 291 292 293 295 295
% LATE 1% 2% 0% 0% 0% 6% 8% 6%
INPATIENT CURRENT CERTIFICATION 5 MONTHS
CERTIFIED Q1 2012 Q2 2012 Q3 2012 Q4 2012 Q1 2013 Q2 2013 Q3 2013 Q4 2013 Q1 2014JAN 35 9FEB 65 23MAR 90 35APR 23 234 36 81 11MAY 56 35 64 128 38JUN 81 72 18 61JUL 63 31 62 34 64AUG 57 70 54 61 121SEP 3 93 45OCT 38 26 61 11NOV 46 63 71 22DEC 6 76 17 53JAN 62 76FEB 57 105MAR 23
CERTIFIED Q1 2012 Q2 2012 Q3 2012 Q4 2012 Q1 2013 Q2 2013 Q3 2013 Q4 2013 Q1 2014# FACILITIES 285 285 286 289 291 292 293 295 295
% > 4 MONTHS 21% 18% 20% 12% 19% 31% 44% 46% 41%
INPATIENT PROPOSED 4 MONTH CERTIFICATION
Benefits• More current postings to FloridaHealthFinder• Data available sooner to data users who purchase• More timely and up-to-date research projects (the push is
to always have ‘real time’ data however that is unrealistic but this gets us closer)
• Potential for better work flow distribution within the Office of Data Collection (or this may be a challenge)
Challenges• Facility impact in 1 month reduction• Timing with ICD-10 implementation• Possible increase in fines• Rule promulgation process
• Survey hospitals• Rule workshop• Proposed rule• Adoption
PROPOSED IMPLEMENTATION DATE: JANUARY 1, 2016
NEXT STEPS
