Download - Http:// What is a Research Administrator?
http://www.youtube.com/watch?v=ucIXuaofGXs
What is a Research Administrator?
Office of Research Administration
Grant and Contract Services (GCS)
Proposal Submission at UT Arlington
Objectives
General Lay of the LandWhat Do We (Pre-Award) DoDefinitionsProposal SubmissionWhen UTA is the SubcontractorWhen UTA has a Subcontractor (Lead)Internal FormsNIH OverviewNSF Overview
General Lay of the Land
Grant & Contract
Accounting
Regulatory Services provides support for four federally mandated review committees: Institutional Review Boards (IRB), the Institutional Animal Care and Use Committee (IACUC), the Institutional Biosafety Committee (IBC), the Committee on Research Integrity (CRI) and Export Control
ERA created and maintains the Profile System. If you have questions you can email them: [email protected] ERA provides programming and other consultation services to UTA departments via a charge center, Center for Online Development (CODE)..
OTM is responsible for the protection, marketing, and licensing of University created inventions and intellectual property (patents, copyrights and trademarks).
Input awarded budgets. GCA also generates invoices and billing statements, performs budget transfers and submits all financial reports.
What Do We Do
Pre-AwardProposal Submissions
Review Sponsor Requirements Form(s) Review/Assistance
Budget Review/Assistance Find Funding OpportunitiesInternal Forms/ApprovalsFacilitate “Just-In-Time” RequestsContract NegotiationSubcontract Preparation
Everything up to the Award Notice/Fully Executed Agreement
General Definitions
GrantContractPurchase OrderGift/DonationSubcontractConsultant
Grant
Support is for a public purposeProject is conceived by the investigatorInvestigator defines details of the project and retains
scientific freedomSponsor does not have substantial involvement in
the project
SUBMISSION TYPES:SUBMISSION TYPES:NewContinuationRenewalSupplement
Contracts
Terms negotiable (by varying degrees)Project typically benefits the sponsorSponsor exercises some direction or controlDeliverables and time frame are specifiedCan be modified or amendedCONTRACTS MAY BE: CONTRACTS MAY BE:
Cost ReimbursableFixed-Price
Purchase Order (PO)
A commercial document issued by a buyer to a seller, indicating types, quantities, and agreed prices for products or services the seller will provide to the buyer. Sending a PO to a supplier constitutes a legal offer to buy products or services.
PO’s generally come from:Lockheed MartinHarris CorporationBoeingAmerican AirlinesGeneral Dynamics
Gift/Donation
Voluntary and irrevocable transfer of money, services or property (e.g. equipment, personnel time and skill)
No expectation of or receipt of good or services from the recipient
No performance requirements written or oralGifts are handled through the Office of
Development (30 accounts)
Subcontract
By definition a subcontractor conducts project activities that are a primary purpose of the research program which, for whatever reason, are not conducted at the University. These activities should constitute a significant portion of the research program and require the leadership and direction of a responsible investigator located at the work site of the cooperating institution. Substantive work usually encompasses anyone or more of the following: personnel costs, supplies, equipment, travel and Facilities & Administration (F&A) costs needed by a third party.
Consultant
An independent contractor/external consultant is an individual or firm in the business of making recommendations based upon evaluations of circumstances, giving opinions on how to proceed with a given projects, or offering a proposal or plan. Independent contractors/external consultants perform a service or complete a specific task without supervision or control by the University.
Proposal Submission
Review the Solicitation (Request for Proposal (RFP), Request for Application (RFA), or Funding Opportunity Announcement (FOA))
Budget GuidelinesFacilities & Administration (F&A) allowedSTEM Tuition (College of Science & College of Engineering ONLY)Equipment Participant Support
Format Requirements Margins Page limitations Font size
Contractual terms and conditions at proposal stage
When UTA is the subcontractor
Read the RFP/FOARequired documents supplied to the lead
institution/businessStatement of work (SOW)Detailed budget Budget justificationCurriculum Vitae (CV)Institutional commitment letter (provided by
our office)
PI
When UTA has a Subcontractor (Lead)
Required documents supplied to UTA – Generally comes from the Sponsored Project OfficeStatement of work (SOW)Detailed budget Budget justificationCurriculum Vitae (CV)Institutional commitment letter signed by the
authorized official
Internal Forms
Proposal Stage Bluesheet Conflict of Interest Disclosure Cost-share If applicable IDC Distribution
Upon Receipt of Positive Review IRB Protocol Approval IACUC Protocol Approval IBC Protocol Approval Pre-Award (if agency allows and has been approved through
UTA)
Some agencies require IRB, IACUC, & IBC Protocol approval at proposal stage
NIH
Upcoming Deadlines for NIH
( P series) Program Project Grants and Center Grants
May 25th
Research Demonstration (R18/U18, R25)
Education ProjectsMay 25th
Construction Grants (C06/UC6) May 25th
Research Grants (R01)
June 5th
Research Career Development(K series)
June 12th
R03, R21, R33, R21/R33, R34, R36Other Research Grants
June 16th
Electronic Submission to NIH through grants.gov
Notify Pre-award SpecialistCreate eRA account if needed (send request to your Pre-
Award Specialist)
Find FOA and download application packageBegin Bluesheet for RoutingPrepare Application PackageSubmit Application to your Pre-Award SpecialistOGCS submits application to grants.gov
NIH New Guidelines
Shortened Page Limits. The page limit for the new Research Strategy section will be 6 or 12 pages, according to the chart below. One additional page will be allowed for Specific Aims. As always, if the FOA requires page limits that differ from the application instructions, the FOA page limits should be followed. For resubmission and revision applications for most
programs, the Introduction will be limited to one page.Current Page Limit (Section 2-5 of the Research Plan)
New Page Limit (Research Strategy)
<25 6
25 12
>25 Follow FOA Instructions
Downloading an Application Package on grants.gov
NSF
NSF: Collaborative Proposal vs. Proposal with Subawards
Collaborative proposals may be submitted to NSF in one of two methods: as a single proposal, in which a single award is being requested (with subawards administered by the lead organization);
or by simultaneous submission of proposals from different organizations, with each organization requesting a separate award.
Proposal with Subawards
The single proposal method allows investigators from two or more organizations who have developed an integrated research project to submit a single, focused proposal. A single investigator bears primary responsibility for the administration of the grant and discussions with NSF, and, at the discretion of the organizations involved, investigators from any of the participating organizations may be designated as co-PIs.
Please note, however, that if awarded, a single award would be made to the submitting organization, with any collaborators listed as subawards.
Collaborative proposal
For these proposals, the project title must begin with the words "Collaborative Research:”.
The lead organization's submission will include a Cover Sheet, Project Summary, Project Description, References Cited, Biographical Sketches, Budgets and Budget Justification, Current and Pending Support, and Facilities, Equipment and Other Resources for their organization.
Want to Learn More?
Managing your Award @ UTAPost-Award Functions & Closeouts
July 13, 2010
http://www.uta.edu/ra/GCS/trainingresources.htm
Questions ????