HR Self-Service is
coming!Mandy Zaccheo and Zdenka Vockova
Personnel Services/IT Services
Tuesday 28 March 2017
Session overview
What is HR self-service?
Benefits
Project approach and scope
CoreHR demonstration – phase 1
Engaging staff – your ideas too!
Questions
What is HR self-service?
Benefitsto you
Information at your fingertips
Information security
Easy to update details
Mobile working
Benefits to the
University
Paper and printing
Business transaction time
Data quality
Carbon footprint
Information security
Phased approach
HRIS upgrade from v20 to v24
March 17 - Autumn 17 Date TBC
Phase 1 (v20)
• Employee: view and
maintain personal
details and payslips,
internal vacancies
• Manager: view team
details
• HR Request (UAS and
Data Services): request
changes, e.g. change
of hours
Phase 2 (v24)
• Leave and absence
• HR Request
expanded
• Mobile view expanded
• Expenses (consider)
DEMONSTRATION
PHASE 1
Engaging staff - channels
How do we make sure staff are ready to use self-
service?
• Posters and flyers
• Existing staff group forums
• Relevant newsletters
• Social media
• FAQs
• Focus groups
• Roadshows
• Pop-up demos
• Training
• Project website
Engaging staff - information
What will staff want
to know?
FAQsIs my data secure?
Yes, HRIS is a secure system that complies with the University's strict
security controls
You have a shared responsibility – we will provide clear advice
Are online payslips accepted as proof of income?
Increasingly commonplace and accepted by many banks and building
societies
We will explore offering the option to request printed copies on an
occasional basis
Will my manager be able to see personal information about me?
Only the data that is relevant to their role as your manager
No access to equality data or bank details
Who else can see this data?
Your manager, their manager and you
HR staff and staff supporting the HRIS system
FAQsThis is just another system that I have to log in to…
Reduce time liaising with your HR/Administrator
Single sign-on and ability to switch between manager and employee
dashboards
Phase 1 – introductory stage to see the benefits of immediate access to
data
How will I deal with queries from staff about their data?
Guidance will be provided to staff
Staff will update themselves where appropriate, or HR staff as currently
We have a good system in place for annual leave; will we have to
switch to using CoreHR?
Yes (subject to further analysis in phase 2)
One single system allows central reporting and a link to Payroll
Leave functionality in CoreHR compares favourably
HR Self-Service – demonstration video
QUESTIONS