HOW TO LEAD A MEETING!(Intl. Professional Bachelor - 2015)
Computer Networks & Telecommunications
– WINS ; Communication Skills
University Joseph Fourier – Institute University Technology
– Université Grenoble Alpes –
Mr. Muhammad Chaudry (Twitter: @loveland012) 18-11-2015
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HOW TO LEAD A MEETING!
An Overview:
•Usually assembly or Gathering
• Two or more people
• By chance or an arrangement
• Peculiar purpose to discuss one or manymatters
• Formal or Informal ..but often it is formal.
HOW TO LEAD A MEETING…Four (04) ‘W’s & it’s sequence
Why – Necessity & Agenda
Who - Audience (Living Brain)
When - Time & Duration
Where - Venue & Menu
THE IMPORTANT ‘P’S OF DO’S
Present do’s
• Asymmetric Information
• Stay focused on Goals
• Participant list along Title,name, designation, &establishment & signature
Post do’s
• Minutes of Meeting
• Discussion & Results
• Changing & Objectives
• Decision & Disputes
• Lesson and Conclusions
• Actions or Rearrangements
Pre do’sAgenda, invitation, Schedule, venue & menu booking alongevent management things..
Ethics of Meeting
ADEQUATES
• Wander off topic
• No Chewing Gum
• Don not Complain!
• Bring a water Bottle
• Appropriate seating
• Talk Decently & Carefully
• Raise hand or push for light
TIPS
• Be Punctual
• Be prepared
• Well dress up
• Eat Moderately
• Silent imachines
• Record meeting minutes
MoralsFollowing landfills will really make your meetingproductive..
Opening of A MEETING…Start-up:
Initiate with Agenda
Thanks for cooperation
& feeds
Compliment &
appreciationAn Intros
AIM!Some meetings are stressing and pressurising so followingorders will definitely help in opening the meeting,positively.
Kind of Meetings
Stand-up On/Off Site
Productive
EfficientComfortless
Startup
Deployment
Arrangement
Onshore/Onsite
Offshore/Offsite
Kick Off
Classifications by Agenda
Diplomacies
Plans
Growth
JVs
Reforms
Discussions
Legal/Tax
Public or Gov
Operations
Progress
Decisions
Action Items
Loss/Bid out
Overcomes
Conclusion
Examples & Analysis
• A meeting typically with an illicit purpose.
• A gathering of riders and hounds before a hunt begins
• An organised event at which a no of races or other athletic contests are held
Bibliography List
• Forbes on Leadership features the following: 5 Ways to Lead a Meeting: Make 30 Decisions in 30 Minutes.http://www.forbes.com/sites/glennllopis/2012/12/17/5-ways-to-lead-a-meeting-make-30-decisions-in-30-minutes/
• Wiki Helps on understanding the following: Meetings & Track and field. https://en.wikipedia.org/wiki/Meeting
• Conflict resolution education explains on the followings: how to use class meetings.http://www.creducation.org/resources/class_meetings/effective_meeting_attributes.html
• Google on Bibliography structures the following: Bibliography format for websites.https://www.google.fr/search?q=bibliography&espv=2&biw=1242&bih=566&source=lnms&tbm=isch&sa=X&ved=0CAYQ_AUoAWoVChMI4cK_ysv_yAIVBTwUCh2f5gH8&dpr=1.1#tbm=isch&q=bibliography+format+for+websites
A Short Demo
Agenda: Wins 10th Anniversary
Quorum: Wins 2015 Students
Time: Wed 18-11-2015 by 9:30
Location: Communication Skills Class
Seating: Rectangle + Agenda distribution
• Meeting notes + Time Keeping
• Participant list along signatures
• Meeting Minutes & Compile Email
Hall of Think TanksManager:
Professor Manon Valla
Organiser:
Mr. Muhammad
Time Keeper FacilitatorMr. Michael Mr. Francis
Contributor ScribeMr. Yonathan Mr. Federico
Attendants 1 Attendants 2Mr. Harrold Mr. Marc
Attendants 3 An ExpertMr. Jimmy Mr. Louis
Coordinator:
Ms. Arianna