Download - Guideline for School Self-Evaluation
Guideline for School Self-Evaluation
Unit on School Standards and Evaluation National University of Educational Planning and Administration
17-B, Sri Aurobindo Marg, New Delhi-110016 (INDIA)EPABX Nos. : 26565600, 26544800Fax : 91-011-26853041, 26865180
E-mail: [email protected]: www.nuepa.org, www.nuepa.eduplan.nic.in
National University of EducationalPlanning and Administration
New Delhi
Evaluation for Improvement
National Programme on
School Standards and Evaluation
शाला �स�द्ध SHAALA SIDDHI
W
Core Team of Shaala SiddhiProf. Pranati Panda
Dr. Rasmita Das Swain
Dr. Akashy Kumar
Ms. Sonali Hazra
Ms. Saumya Saloni
Mr. Biswabasu Swain
Ms. Nandini Ganguli
Ms. Lalita
iGuideline for School Self-Evaluation
Unit on School Standards and Evaluation
NATIONAL UNIVERSITY OF EDUCATIONAL PLANNING AND ADMINISTRATION New Delhi
GUIDELINE FOR SCHOOL SELF-EVALUATION
Evaluation for Improvement
ii Shaala Siddhi
Published by the Registrar, National University of Educational Planing and Administration (NUEPA), 17-B, Sri Aurobindo Marg, New Delhi - 110016 and Designed by NUEPA and Printed at Viba Press Pvt. Ltd., Okhla Industrial Area, Phase-II, New Delhi - 110049
National University of Educational Planning and Administration (NUEPA) (Declared by the Government of India under Section 3 of the UGC Act, 1956)
© NUEPA First Published: August 2017
1Guideline for School Self-Evaluation
School Self-Evaluation
Self-Evaluation is considered as the nucleus of the school evaluation process. It facilitates the school to evaluate its critical performance areas. The school needs to follow the guideline to make accurate professional judgment.
The guideline is intended to facilitate the school self-evaluation process in a sequential and guided manner.
Key Questions School should Reflect upon before Proceeding for Self - Evaluation
• Howisourschoolcurrentlyperforming?
• Whatareourschoolstrengths?
• Whicharetheareasrequiringimprovement?
• Whatevidencedowehavetoknowthecurrentstatus?
• Howcanweevaluatetheperformanceofourschool?
• Whatmeasurescanwetakeforimprovingourschoolperformance?
Objectives of School Self-Evaluation
The school self-evaluation intends to:
• prepareandempowertheschooltorecognizeitsstrengthsandareasofimprovementinaplanned and guided manner;
• createacollaborativeculturewiththeactiveparticipationofallstakeholdersformakingprofessional judgment and decisions;
• Facilitate the school for continuous engagement and provide direction for incrementalactions.
GUIDELINE FOR SCHOOL SELF-EVALUATION
2 Shaala Siddhi
Who will do the School Self-Evaluation?
School as a whole should engage in the self-evaluation process. All the stakeholders including HeadTeacher/Principal,Teachers,Students,Parents,MembersoftheSMC/SDMC,andmembersof the immediate community should participate in the self-evaluation process. During theself-evaluationprocesstheschoolmayconsulttherespectivestakeholdersofrelevantareastotake specific decisions.
What is the Duration of the Self-Evaluation Process and Uploading Dashboard to the Web portal?
Self-evaluationshouldbeconsideredasacontinuousprocess. It ismosteffectivewhenit isintegratedintothedaytodayfunctioningoftheschool.Thedurationoftheself-evaluationprocessmayrangefrom2-6monthsaccordingtothecontext,sizeandneedoftheschool.Alltheschoolsareexpectedtocompletetheself-evaluationprocessanduploadtheDashboardasandwhentheyareready.However,alltheschoolsneedtocomplywiththedeadlinefortheself-evaluationprocessasdecidedbythestate.
Process of School Self-Evaluation
Building Preparedness
Building preparedness is an essential prerequisite of the school self-evaluation process. The school should reflect and act upon the following points to prepare itself for self-evaluation process.
1. Theobjectivesofschoolself-evaluationanditslong-termadvantagesforschoolimprovementshouldbediscussedamongstallthestakeholders;
2. Allmembersoftheschoolshouldreadtheframeworkcriticallyandunderstanditintruespirit;
3. The school should provide opportunities for open and frank discussion;
4. Theschoolmayconsultrelevantandmandatedpolicies,governmentorders,etc.andtheinitiativesundertakenbythestate;
5. Transparencyandobjectivityshouldbeemphasized.
3Guideline for School Self-Evaluation
The school should undertake the following steps for the self-evaluation process;
Step – 1
Initiating Self-Evaluation Process for Key Domains
1.1 Inordertoinitiatetheself-evaluationprocess,theschoolshould:
• Initiatethedeliberationsoneachkeydomainseparately;
• Deliberateupontheintroductionofeachkeydomain,discussitssignificanceandstructure;
• Discussthereflectivepromptswhicharebroadbasedquestionstopreparethemforarobustself-evaluationprocess;
• Fillup the factual informationofeachkeydomain; the factual information ismeant forself-use of the school;
• Understandandanalysethesignificanceofeachcorestandardasameasurablepointundertherespectivekeydomain;
• Interpret the core standards by using descriptors written in a hierarchical manner(Level1/2/3).
Step – 2
Making Professional Judgment
2.1 Schoolshouldmakeajudgmentagainsteachcorestandardbyreferringtobothfactual information as well as sources of evidence;
2.2 Schoolshouldcollectandrefertosourceofevidenceonthebasisofwhichitcandecidethe level. It should also compile a list of the sources of evidence used to support its decision under the following categories:
• ReferentialEvidence(Norms/Guidelines/Register/Governmentorders);
• Supportiveevidenceavailableintheschool;
• Evidencesthataschoolneedstocreate(Classroomobservation,capturingthevoicesoflearners,ParentsandSMC).
2.3 Schoolshouldmakejudgmentofplacingitselfataparticularlevelofacorestandardbyanalysingthedescriptors,andwhiledoingsorefertofactualinformationandsourcesofevidence for ascertaining its level;
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2.4 Schoolshouldtakeacollectivedecisionwhileplacingitselfatanyparticularlevelofacorestandard.
Step – 3
Response Matrix
Identifying and Recording Status of School Functioning
3.1SchoolneedstorecorditsjudgmentintheResponseMatrixprovidedforeachkeydomain.TheResponseMatrixwouldtherebyprovideacompletepictureofthelevelatwhichtheschooliscurrentlyfunctioningintherespectivekeydomain;
3.2ReferringtotheResponseMatrixofeachkeydomain,schoolshouldidentifytheareaofimprovementandprioritizethemasLow,MediumandHigh(L/M/H).(Note:Thedecisionsrelatedtoprioritizationwilldependontheimmediateneedsoftheschool,requirementsofgovernmentpolicies, local situationsandtheschool’sownconstraintsandresources).Accordinglytheschoolshouldproposeaction/sitwouldtakeoverthenextthreeyears(year1,2and3)forimprovingwithrespecttoaparticularcorestandard;
3.3Schoolshouldidentifytheareaofimprovementagainsteachcorestandard.Forthis,theschool should emphasise on the gaps in the level it has marked itself at and also select the action/srequiredforimprovementfromthehigherlevel/s;
3.4Schoolshouldrecordinnovation/sundertaken,if;
• itsperformancelevelagainstanycorestandardisevenbeyond/higherthanlevel3;
• itfollowsanyotherinnovativepracticesrelatingtothedomain;
3.5 School should use the factual information, filled in response matrix and planning forimprovementtableasrecordsforfillinguptheDashboard.
5Guideline for School Self-Evaluation
Step – 4
Filling up School Evaluation Dashboard in Hard Copy
Please keep the hard copy of the Dashboard in the school along with domain
specific information
4.1 Basic Information of the School
Thebasic informationof the school is anessential prerequisite toderive anoverviewof theschool.Thebasicinformationaboutlearners,learningoutcomesandteachersareinterlinkedtothekeyperformanceareasoftheschool.
Demographic Profile
• Learners’ demographic profile provides a holistic picture of the social, economic andcultural composition of learners of the school. It promotes the culture of understanding thetypeoflearnersattendingtheschools;
• SchoolshouldprovidethenumberofstudentsbelongingtoSC,ST,OBC,GeneralandMinority.Thenumberofminoritystudentsshouldnotbeaddedtothetotal.
Learners’ Profile & Learning Outcomes
• Learningoutcomesdeterminetheprogress,developmentandattainmentofthelearners.It is also an important determinant for reflecting the performance level of the school;
• School should provide the learning outcomes of the learners against each class bycalculating the percentage and placing them under respective ranges (<33, 33-40,41-50,51-60,61-70,71-80,81-90,91-100).Fore.g.ifthereare50studentsinclass1st
outofwhich2students(fourpercent)havegot10(20percent)and12(24percent)marks. This implies that4per cent students fall in the categoryofbelow33percentmarks;
• ThelearningoutcomesshouldbebasedontheAnnualconsolidatedreport(FinalResult ofoneacademicyear).
Forexample,iftheschoolisfillinguptheDashboardatanytimeoranymonthofanacademicyear,itismandatoryfortheschooltouseonlyavailablefinalannualconsolidatedreports(Reportofpreviousacademicyear).
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Annual Attendance Rate
Boys TotalAnnualAttendanceofBoys
AnnualAttendanceRate=--------------------------------------------------×100
No.ofBoys×NoofInstructionalDays
6200
AnnualAttendanceRate=----------------×100
30x220
=93.94%
Girls
TotalAnnualAttendanceofGirls
AnnualAttendanceRate=------------------------------------------------×100
No.ofGirls×NoofInstructionalDays
3650
AnnualAttendanceRate=----------------×100
20x220
=82.95%
Total Total Annual Attendance of Students
AnnualAttendanceRate=-----------------------------------------------------×100
No.ofStudents×NoofInstructionalDays
9850
AnnualAttendanceRate=----------------×100
50x220
=89.55%
Class-wise Annual Attendance Rate
• The annual attendance rate reflects the consistency of learners in attending andparticipating in the schoolingprocess. Theattendanceof learners is closely linked totheirprogress,attainmentandallrounddevelopment;
• Theschoolshouldcalculatetheclass-wiseannualattendancerateofthestudents(boysandgirlsseparately)fromattendanceregisters;
• Theschoolshouldprovideclasswiseannualattendanceofallstudents.ForExample,iftheschoolisfillinguptheDashboardatanytimeormonthofanacademicyear,itismandatoryfortheschooltorefertotheannualattendanceofthestudents’referringtotheattendancerecordsofthepreviousacademicyear.
AnnualAttendanceRate= Total Annual Attendance of all Students
x100
Totalno.ofStudentsxAnnualInstructionalDays
(ExampleforAttendanceRatecalculation):
Suppose,
ThetotalnumberofprescribedInstructionalDays=220
TotalAnnualAttendanceof50studentsofaparticularclass=9850
No.ofBoys=30,TotalAnnualAttendanceofBoys=6200
No.ofGirls=20TotalAnnualAttendanceofGirls=3650
Note:Annualattendancerateofboysandgirlswillbecalculatedseparately.
7Guideline for School Self-Evaluation
# Attendancerateistheaverageattendanceofallthestudentsonalltheinstructionaldaysofthe school.
# Class wise annual attendance rate reflects the consistency of learners in attending theschool.Itisalsoimportantbecausestudentsaremorelikelytosucceedinacademicswhentheyattendschoolconsistently.
# Thustheannualattendanceratedirectlyimpactsthelearningoutcomesoftheclassasawhole.
Performance in Key Subjects
Rationale
• Theperformanceinkeysubjects(Annual)reflectstherelativeachievementofthestudentsacrossthekeysubjects;
•Italsoprovidesinformationonthesubject/sinwhichtheschoolisconsistentlyshowinglowperformanceandmayneedimprovement;
• Itisalsocloselylinkedtotheoverallperformanceoftheschoolacrossalldomains.
Instruction
• Schoolshouldprovidethetotalnumberofstudentsalongwiththepercentageofstudents’performanceinkeysubjects/streamsnamelyLanguageI,LanguageII,Math,ScienceandSocialSciencebyplacingthepercentagesofstudentsundereachgrade(A,B,C,D,E)accordingtothecriteriagivenbelow;
Criteriatofillingrade-wiseperformanceofstudents
GradeA:percentageofstudentswhohaveachieved81–100marksinkeysubjects
GradeB:percentageofstudentswhohaveachieved61–80marksinkeysubjects
GradeC:percentageofstudentswhohaveachieved41–60marksinkeysubjects
GradeD:percentageofstudentswhohaveachieved33–40marksinkeysubjects
GradeE:percentageofstudentswhohaveachieved00–32marksinkeysubjects
8 Shaala Siddhi
Teachers’ Profile
Rationale
• Teachers’professionaltrainingiscriticalforensuringqualityofschooleducationandisthemostimportantschool-baseddeterminantofstudents’academicsuccess;
• The teachers’ absence from the school for any reason- be it any kind of leave that isofficiallysanctioned,onduty,forattendingtrainingorisunauthorisedimpactthelearners’performance and overall school performance.
Instruction
• Alltheteachers,regularaswellascontractual,aretobeconsideredforprovidinginformationunderthemaleandfemalecategory;
• School shouldprovide thenumberof teachers in each category currently serving in theschool:a)Male(TrainedandUntrained);b)Female(TrainedandUntrained),c)Total(TrainedandUntrained);
#Trained teachersare thosewhohaveadegreeor adiploma in teachingasperNCTEnorms;
• Inthe long leave(morethanonemonth)column,theschoolhastoprovide informationaboutthenumberofteacherswhohaveavailedtotalleaveofonemonthormoreatastretchorinpartsduringthepreviousacademicyear;
• Fortheshortleave(uptooneweek)column,theschoolshouldspecifynumberofteacherswho have availed leave up to one week or up to one month at a stretch or in parts during thepreviousacademicyear.
4.2 School Evaluation Composite Matrix
Rationale
• The school evaluation Composite Matrix provides the consolidated performance of theschoolacrossthesevenkeydomains;
• Thecompositematrixshouldbeviewedinterlinkingitwiththebasicinformationoftheschool for a comprehensive understanding of its performance level;
9Guideline for School Self-Evaluation
• Thecompositematrixalsoenablesandempowerstheschooltomanagethechangeprocessthrough prioritisation of core standards.
Instruction
• Theschoolshouldfilluponlythe‘Self’columninthecompositematrix;
• Schoolshouldfillupthelevel(Level1/2/3)againsteachcorestandardbyreferringtotheresponsematrixoftherespectiveKeydomain;
• Theschoolshould fillup ‘Prioritize theareaof Improvement’columnby referringto the‘PlanningforImprovement’tableofeachkeydomain.
4.3 Action for Continuous School Improvement Plan (ACSIP)
ThispartoftheDashboardfocusesonactionstobeundertakenbytheschooltomovetowardsthe goal of school improvement.
Mission Statement
Asa follow-up to school self-evaluation, the school should articulate andwrite the ‘MissionStatement’.Missionstatementoftheschoolisacollectiveperspectivetosettheachievablegoalsfor improvement.
Rationale
MissionStatementsetstheachievablegoalsandprovidesdirectionforthesame.
Instruction
Themissionstatementshouldbe:
• writtenonthebasisofschoolself-evaluation;
• oftwoorthreelines(20to50words);
• Revisitedandupdatedannually.
10 Shaala Siddhi
Area of Improvement
TheShaalaSiddhiprogrammevisualizes‘Schoolevaluationasthemeansandschoolimprovementasthegoal’.Inordertotranslatethis,theschoolisexpectedtohighlighttheareasofimprovement.Whileemphasizing theareaof improvement, the school should takea collectiveperspectivebasedon theprioritizationof the core standardsof the respectivekeydomains, themissionstatement,andpossibleactionschoolcanundertakewiththesupportofsystemandconcernedofficials.
Instruction
• Basedontheprioritisationofthecorestandards(High,MediumandLow)underrespectivekeydomains,schoolshouldproposetheareaofimprovement;
• Theschoolshouldfurthercollectively identify thespecificcorestandardsthatmay needimmediateactionandareachievablewithinthedefinedtimeline;
• Someoftheareasofimprovementmayrequireshorttimewhileothersmaytakelongertobringimprovement.
Proposed Action
Rationale:
The proposed action refers to the defined activities through which the school can bringimprovement.
Instruction:
• Theproposedactionshouldberealisticandfeasible;
• Thehigherlevel/sdescriptorofthecorestandardmustbeusedforproposingaction.
Support Needed
Rationale
Schoolasadynamicinstitutionrequirescontinuoussupportforitsimprovement.Supporttotheschoolonthebasisofitsneedsisessentialforitsnurturancealso.
11Guideline for School Self-Evaluation
Instruction
• Schoolshouldmentionthespecificsupportneeded;
• Schoolshouldspecifythesupport,ifneeded,withinandfromcluster,blocks,districts,statelevelofficials,neighbouringschoolsandotherinstitutions;
• Schoolmayseekthesupportofthecommunityanduseotheravailableresources.
Action Taken
Rationale
The action taken refers to the steps taken to achieve the desired changes and improvement of the respective core standard.
Instruction
• Theschoolshouldspecifytheaction/s,ifany,takenearlierinconnectionwiththeproposedaction;
• Theschoolmayspecifyanyactionthatisalreadyundertaken,iscontinuing,orhasbeeninitiated corresponding to the proposed action;
• Theschoolmaytakeactionasacontinuousprocessinadditiontoproposedaction;
• Inordertobringchangeandmanagetheschoolimprovementprocess,schoolshouldalsopronouncetheactiontakenbythemtoachievetheimprovementoflevelsofdiversecorestandards.
4.4 Celebrating Change
ThemaintenetoftheShaalaSiddhiinitiativebeing‘SchoolEvaluationasthemeansandSchoolImprovementasthegoal’,itisimportanttocelebratechangeandinitiateacultureofensuringcontinuous improvement.Thiswouldnotonlymotivatetheschooltocontinueon its journeyof improvementbutalsoencourage the larger community to imbibe this culture. Inorder tomeetthisenditisproposedthataspecialeventbeorganizedacrossthenationwithallschoolscelebratingchangeduringthesameday/s.
12 Shaala Siddhi
Step – 5
Uploading School Evaluation Dashboard to the Web Portal
Web address: www.shaalasiddhi.nuepa.org
• KindlyrefertotheUserManualforoperatingShaalaSiddhiWebportalfordetailedinformation.
• KindlyfillthehardcopyoftheDashboardforyourconvenience,beforeuploadingthe school Self-evaluation Dashboard to the Web Portal.
PleasefollowtheseinstructionswhilecreatingtheUserIDandgeneratingPIN(OTP),Password.
Instruction
• Thiswebsiteshouldbeusedonlybyauthorizedpersonneloftheschool.
• SchoolhastoinsertURLhttp://www.shaalasiddhi.nuepa.org intheaddressbar.
• Homepageofthewebportalwillappearonthescreen.
Step 1
5.1. Ifyouareafirsttimeuserclickonnewuser;
5.2. Schoolsshouldloginonlythroughtheschoolleveluser;
5.3. Enteravalid11digitUDISECode(Example:ForSchooluserelevendigitUDISEcode);
5.4. Enterallmandatoryfields;
5.5. TogenerateaUniquePIN(OTP)entereitherMobileNo.orEmailIDorBoth;
5.6. AfterthesuccessfulPIN(OTP)generation,enterthevalidPIN(OTP)that isreceivedon
yourMobileNo./EmailIdtoproceedfurther;
Note:Ifyoudon’treceivePIN(OTP)within120seconds,clickonRegeneratePIN(OTP)button.
5.7. ClickonSubmit;
a) IfyouhaveenteredvalidsixdigitsPIN(OTP),youwillberedirectedtothenextStep;
b) IftheenteredPIN(OTP)isinvalid,youwillbeshownamessagesaying‘InvalidPIN(OTP)’;
c) PleasesaveyourloginId,PasswordandPIN(OTP)forfutureuse;
13Guideline for School Self-Evaluation
d) Incaseyouforgetyourpasswordyoucanregenerateyourpasswordbyenteringyour
UDISEcodeandPIN(OTP)byclickingon‘forgetpassword’.Alsonotethatifyouforget
yourOTPkindlyrefertoyourregisteredMobileNo.orEmailID;
e) IfyouareunabletorecallyourregisteredmobileNo.orEmail IDyoucancontactthe
administrator.
Step 2
5.8. Enternewpasswordandconfirmnewpassword;
(Rule:Passwordlengthshouldbebetween8to10characters,mustcontainatleastonelower case letter,oneupper case letter,onedigit andone special character.Allowedspecialcharactersare!@#$%^&*()+=)
(Ex:Nav@2012)
a)Onsuccessfulcreationofpassword,youwillberedirectedtothehomepage;
b) If the password entered does not confine to the Rule (Refer Point 5.8), a validationmessagewillbeshown;
c) Afterthesuccessfulcreationofthepassword,schoolscannowclickontheicononthelefthandoftheirscreenandsequentiallyfilluptheDashboard;
d) For the successful completionof each step school needs to clickon submit and thenproceedtonext;
e)Afterthesuccessfulsubmissionofeachstep,statuswillturngreenontheHomeicon.
Step 3
5.9. Remember,afterfinalsubmission,youcannoteditorchangeany informationontheDashboard.Incase,schoolwantstoeditthedataafterfinalsubmissiontheycancontacttheadministratorandplacearequesttounfreezethedatabyclickingonthemanageuser icon;
5.10. Schooluserscansavetheirself-evaluationreportinvariousformatslikePDFandExcel;
5.11. [email protected].
Note:
• Kindlyfilltheinformation(StudentsandTeachers)ofthepreviousyear(2015-16)andforevenkeydomainsselectthecurrentyear(2016-2017).
• Youarerequestedtoreadtheheadingscarefullybeforefillingtheinformationin each step.
14 Shaala Siddhi
W
Core Team of Shaala SiddhiProf. Pranati Panda
Dr. Rasmita Das Swain
Dr. Akashy Kumar
Ms. Sonali Hazra
Ms. Saumya Saloni
Mr. Biswabasu Swain
Ms. Nandini Ganguli
Ms. Lalita
Guideline for School Self-Evaluation
Unit on School Standards and Evaluation National University of Educational Planning and Administration
17-B, Sri Aurobindo Marg, New Delhi-110016 (INDIA)EPABX Nos. : 26565600, 26544800Fax : 91-011-26853041, 26865180
E-mail: [email protected]: www.nuepa.org, www.nuepa.eduplan.nic.in
National University of EducationalPlanning and Administration
New Delhi
Evaluation for Improvement
National Programme on
School Standards and Evaluation
शाला �स�द्ध SHAALA SIDDHI