GSEG ProjectProject Update
Topics
Data Requirements and Recommendations
Assessment of Local Data Quality
Data Requirements
Graduation Rate Dropout Rate Suspensions/Expulsions Assessment Participation Assessment Performance LRE Settings
Data Requirements
Transition Data Transition Goals Transition Services (while in school) Transition Outcomes
Data Issues
Must align data from multiple sources Differences in definitions of terms Need to compare GenEd to SPED for
certain indicators
Graduation Rate
Currently collected on the School Report Card
Definition:‘03 Grads /
(‘99 Fresh + XferIn - XferOut or Died) IDEA definition:
Grads /(Grads + Certif + Dropouts + Died + Max’d)
Recommendation
Use School Report Card definition of Graduation Rate for Continuous Improvement and for reporting results to the public and LEAs
Dropout Rate
Dropout counts are currently collected in (at least) three places: FACTS School Report Card End of Year Report
Dropout Rate
FACTS Special Education students only High school only (other exit codes for all
grades) School Report Card
IEP and non-IEP students combined count
High school only
Dropout Rate
End of Year Report IEP and non-IEP students combined Disaggregated by gender, ethnicity and
grade (1-12) Total counts for LEP, Migrant and Low-
Income students for grades 7-12
Dropout Definition - FACTS
“Dropped out (age 16 or older). This code includes students who are not attending the schools of the district as expected, i.e., most districts have a policy of dropping a student from the roles after a certain number of days of nonattendance.
Dropout Definition - School Report Card “A ‘dropout’ is defined as any child
enrolled in grades 9 through 12 whose name has been removed from the district-housed roster for any reason other than death, extended illness, graduation, or completion of a program of studies and who has not transferred to another public or private school...
Dropout Definition - School Report Card “Count as a dropout any student
considered to be transferring but for whom a transcript request was not received from another school system or the student’s parent/guardian within 30 days of that student’s last day of attendance...
Dropout Definition - School Report Card “Include in the count all students who
did not re-enroll in the fall of 2002-03 school year as well as those who dropped out during the 2002-03 school year...
Dropout Definition - School Report Card Do not include students who dropped
out during the 2002-03 school year but returned and completed the 2002-03 school year. Do not include students who have been expelled.”
The End of Year Report uses essentially the same definition as the School Report Card
Dropout Definition - OSEP
“Students with disabilities who were enrolled at some point in the reporting year, were not enrolled at the end of the reporting year, and did not exit through any other basis described...
Dropout Definition - OSEP
(no longer receiving special education; graduated with diploma; received a certificate; reached maximum age; died; moved, known to be continuing; or moved, not known to be continuing)...
Dropout Definition - OSEP
This count includes dropouts, runaways, GED recipients, expulsions, status unknown, and other exiters.”
OSEP IDEA, PART B DATA DICTIONARY, October 2002
Recommendation
Use School Report Card definition of Dropout for Continuous Improvement and for reporting results to the public and LEAs
Disaggregate dropout counts by IEP and non-IEP on the School Report Card (8. HIGH SCHOOL DROPOUTS)
Dropout Rate Definition - OSEP OSEP defines Dropout Rate as:
number of students who dropped out / number of students leaving school
Essentially, the percentage of school leavers who are dropouts
Recommendation
Calculate Dropout Rate as: number of students who dropped out /
number of students in grades 9-12 Example as defined above:
10 dropped out, 400 enrolled: 2.5% Example using OSEP definition:
10 dropped out; 100 exited: 10%
Suspensions/Expulsions
End of Year Report Page 2: Suspensions are disaggregated by
gender, ethnicity and number/length of suspensions
Expulsions are disaggregated by gender, ethnicity and elem/high school
End of Year Report Page 3: Data for OSEP TABLE 5 (Discipline)
Recommendation
We would like to use the End of Year Report Page 2 data for Continuous Improvement and reporting to the public This may be replaced with a new data
collection tool Need more information on new tool
Recommendation
Collect End of Year Report “Page 3 Data” in FACTS Prepare data for TABLE 5 reporting
from same source as other OSEP reports
Already have detail by disability and ethnicity
Add new data elements
Assessment Participation & Performance Use data currently being used by the
School Report Card
LRE
Use data currently collected in FACTS
Transition Data
Transition Goals Transition Services (while in school) Transition Outcomes
Transition Goals and Services Currently collected on the Transition
Data Collection form for students 14-21 Collected by districts from IEP data and
sent to Transition Planning Committees (TPCs)
Compiled by county and forwarded on to the Office of Rehabilitation Services (ORS)
Recommendation
Include Transition Goals and Services in FACTS
Send data electronically to the TPCs Use data at ISBE for Continuous
Improvement
Transition Outcomes
Desire to report actual, not anticipated, outcomes Post-secondary enrollment in college or
university Employment
A truer measure of the effectiveness of Special Education programs and services
Transition Outcomes
Career and Technical Education is currently doing this
Enrollment data from state databases Employment data from Illinois
Department of Employment Security (IDES) and other sources
The lynchpin to this data is: Social Security Number Currently collected in ISIS
Recommendation
Collect SSN in FACTS This cannot be mandated Currently available in EDWin and being
collected by several districts We will “piggyback” our data requests
with CTE’s
Other Data Recommendations Collect School (Building) code in
FACTS Provide more level of detail (granularity) Report in a manner similar to School
Report Card No Child Left Behind required
accountability at the school level
Other Data Recommendations Require the collection of District Student
ID in FACTS The new Student Information System will
interface with FACTS SIS will match students in districts’
School Administration Packages and assign a statewide ID
Using the District Student ID in FACTS will facilitate the cross-walk between FACTS and SIS
Data Recommendations - SIS Make certain “codes” are aligned
e.g., exit codes, etc. Add Transition Data
Special EducationSchool & Student
Database
School Report Card
FACTSEDWinEnd of Year Report
SSNCDS
External Sources
Fall Housing
Special Education Data Collection System
ISBE
Special Education Data Collection System Collect and align Special Education key
performance indicators Provide data for reporting progress on
special education key performance indicators to key stakeholders
Support the implementation of Illinois Continuous Improvement Plan for Special Education
Special Education Data Collection System Provide data for Focused Monitoring
and Risk Management Data available at the school (building)
level Does not require the submission of a
new data collection report