Download - Google Tools for Administrators
Presented by Lisa Perez, CPS Dept. of Libraries
GOOGLE TOOLS FOR ADMINISTRATORS
Access presentation and screencasts at:http://cpsproflib.wikispaces.com/cpaa12-1
USING GOOGLE FOR ADMINISTRATIVE
FUNCTIONS
What is it?
Applications and content that exist on the Internet.
What are the advantages?
• Content always available from any Internet-connected computer
• Applications, content, and contacts all flow together easily
COMPUTING IN THE CLOUD
SETTING UP A GOOGLE ACCOUNT
• RSS (Really Simple Syndication) feed aggregator
• Manage the blogs and news feeds you follow; see unread blogposts
• Add/subtract blogs at will
• Use mobile device apps to maximize information flow
GOOGLE READER
Screencast video
GOOGLE READER
GOOGLE DOCS SUITE
GOOGLE DOCS
• Similar to, although not as robust as, stand-alone word processing programs
• Can track comments/versions• Can share/edit with specific people or publicly• Collaborators do not need to use Gmail• Exports to various formats
ADMINISTRATOR USES
• Create a collection of basic documents for your staff that can be shared in the cloud and updated universally
• Share notes and status reports for various committee groups
• Use as a brain-storming tool or crowd-sourcing document
• Link from your school’s website to provide an instantly current document without updating the entire website
• Share important reports broadly• Store records of your own important
documents to be readily available to you from any Internet-connected computer
GOOGLE SPREADSHEETS
• Similar to, although not as robust as, Excel• Can track comments/versions• Can share/edit with specific people or publicly• Collaborators do not need to use Gmail• Exports to CSV, HTML, Text, Excel, Open Office, PDF• Script gallery, script manager, & script editor available
ADMINISTRATOR USES
• Create a collection of common spreadsheet templates that need to be used by staff most frequently
• Store common spreadsheets of non-sensitive data for retrieval from any Internet-connected computer
• Share data with other building administrators or committees
• Link appropriate spreadsheets to your school’s website and update on-the-fly
• Use the Google script gallery for useful scripts to improve functionality
GOOGLE FORMS
Create online forms that can be shared via links or embedded into websites
Submitted data dumps into spreadsheets for later analysis
• Forms can be shared• Dozens of form designs• Target respondents or leave
open to public• Export data into CSV, HTML,
Excel, text, Open Office, or PDF Screencast Video
ADMINISTRATOR USES
• Conduct online surveys• Gather data and status reports• Log regular data input that is tracked into a
cloud-based format for easy retrieval at home or school
• Solicit preferences, ideas, and suggestions
GOOGLE PRESENTATIONS
• Not as robust as PowerPoint or Keynote, but improving• Convenience of being cloud-based• Collaborate with colleagues• Share with specific people or publish to the Web• Embed in websites• Export as PDF, PowerPoint, or text• Review revision history
ADMINISTRATOR USES
• Save commonly used presentations for review and adaptation
• Allow absent teachers to view missed presentations
• Develop co-presented presentations online with colleagues at your school or anywhere in the world
• Use Google presentations for rotating slideshows, announcements, and images that can be embedded into other websites
MANAGEMENT TIPS
• Save in Docs or native file formats
• Manage sharing and permissions• Track versions
• Create notifications• Organize in collections that can
be shared• Turn forms off when not needed
GOOGLE MAPS
• Search for local maps or travel locations• Locate nearby businesses• Create custom maps• View Earth, satellite, traffic, transit, photo, and weather data
ADMINISTRATOR USES
• Get travel information, including best routes, travel distances, & nearby businesses w/customer reviews
• Send maps to email and phone• Save maps, embed in websites, or provide links
to your school or meeting locations• Provide aerial photos of your school to analyze
school grounds as they relate to the surrounding community
• Create custom maps to plot important related information
GOOGLE ALERTS
Use Google Alerts to monitor information on the Web related to your school, community, CPS, and professional information
Screencast video
GOOGLE CALENDAR
calendar.google.com
• Cloud-based calendars available from any computer• Overlay multiple calendars• Share calendars or keep private• Embed calendars in websites to communicate changes
immediately• Use to schedule events, rooms, and equipment
GOOGLE SITES
sites.google.com
• Easy-to-create websites• Control visibility and content• Update content immediately• Embed other digital objects,
such as Docs, calendar, polls, video, and slideshows
ADMINISTRATOR USES
• Create a school website or an internal website• Hold project or committee materials in a cloud-
accessible format• Showcase special projects, construction project
progress, special events information• Store and organize special information in a
private website.
GOOGLE FUSION TABLES
GOOGLE FUSION TABLES
Intensity Map
GOOGLE FUSION TABLES
ADMINISTRATOR USES
• Study school and community demographics• Create comparison data to analyze school factors• Embed in websites to share more broadly
Extensive tutorials & a Fusion Table forum help you get started
USING GOOGLE FOR BETTER TEACHING PRACTICES
GOOGLE CUSTOM SEARCH
• Create customized Google searches to limit the websites searched
• Ideal for inserting into assignment webpages
• Perfect for limiting search experiences for students to maximize time-on-task
GOOGLE TRANSLATOR
Embed a Google Translation widget allow visitors to your website to translate the webpage to one of over 30
languages. This is ideal for parent & community informational webpages, as well as for ELL students.
GOOGLE SITES FOR TEACHING
GOOGLE SITES FOR TEACHING
Science/math teacher site ^< Librarian site
GOOGLE SITES FOR TEACHING
• Teachers can create sites to share classroom procedures, announcements, field trip information, and homework assignments
• Communications can target parents and students• Compile all digital unit resources in one webpage• Include vetted links• Embed calendars, polls, slideshows, pictures, forms, documents• Allow or disallow commenting
GOOGLE URL SHORTENER
Generate shorter URLs to communicate links that are easily shared
GOOGLE SEARCH CUBE
Students can use Search Cube to perform Web searches in a visual interface.
Screencast video
GOOGLE NEWS
GOOGLE ART PROJECT
Search 18 art museums via virtual
tours or within artwork databases
Screencast video
GOOGLE ART PROJECT
GOOGLE ART PROJECT
A new email system & more
LOOKING AHEAD
LISA PEREZ
[email protected] ~ @leperez1
Access presentation and screencasts at:http://cpsproflib.wikispaces.com/cpaa12-1