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From Recruitment to On-BoardingWhat it Entails to Recruit, Interview & Onboard
Lorraine Okada
&
Meredith Sayre March 4, 2015
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From Recruitment to OnboardingWhat it Entails to
Recruit, Interview & Onboard
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Methodology
The Practice The Law
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Play for Prize
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Vacancy
Recruitment
Position Title
Job Description
SKA Requirement
Minimum Qualifications
Job Announcement
Internal
Referrals
External
Advertisements
Social Media
Outreach
Employment Applications
Application Form
“Check the Box”
Applicant Log
Access to entry
Website
Recruitment Process
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Legal Perspective
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Screening & Selection
Preliminary Screening
Applications
Resumes
Online
Background Check
Police Clearance
Court Clearance
Previous Employment
Education
Reference
Selection
Preparation
Interview
Do’s and Don’ts
What you looking for?
Selection
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Legal Perspective
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On-boarding
The Pre - Offer
• Phone
• Letter
• Meeting
The Processing
• Orientation
• Handbook
• Compensation
• Benefits
• Other Promises
The Job
• Personnel File
• Job Description
• O-J-Training
• Performance
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Legal Perspective
Welcome Aboard!
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Recruitment Process
The Practice The Law
VacancyPosition TitleJob DescriptionSKA/EE RequirementMinimum Qualifications
• Job Description• ADA – Essential Functions
• Physical Mental• Disparate Impact• FLSA
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The Practice The Law
Job Announcement
Internal
ExternalReferrals: family & friends
Advertisement Social Media
Outreach
Recruitment Process
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• EEO Disclaimer• Executive Order 11246• Title VII• Disparate Impact• Rights of Privacy
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The Practice The Law
Recruitment Process
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• Form• EEO Disclosure• Inappropriate questions on form• ADA• ADEA• TITLE VII• Immigration
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Discussion Question
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What are two advantages of
promoting from within?
What are the dangers of
employee referrals as source of candidates?
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Play for Prize
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Screening & Selection
The Practice The Law
Preliminary Screening
ApplicationsResumesOnline
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• Title VII• ADA• ADEA• Permitted Discrimination• BFOQ
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The Practice The Law
Screening & Selection
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• Check-the-Box• Credit Check• Reference Checks• Negligent Hiring
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Screening & Selection
The Practice The Law
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(Handout)
• Testing – Pre-offer Caution• Unlawful Inquiries• Promises• Script it!
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Background Check
Due DiligenceNegligent Hiring
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Discussion Question
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Googling the job applicant – what are the pros and
cons?
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Play for Prize
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The Practice
On-Boarding
The Law
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• Contract• Employment At-Will• At-Will Exceptions• Equal Pay Act• FLSA – Exempt or Non-
exempt
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The Practice The Law
On-Boarding
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• Payroll Data • Benefits Info-COBRA,
HIPPA• Basic Data: Name, SSN, DOB,
• I-9• Tax - W-4
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The Practice The Law
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• What to Keep• How Long
On-Boarding
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Discussion Question
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Which regulatory agency enforces:a) Title VII of Civil Rights Actb) Title I of the Americans with
Disabilities Actc) The Immigration Reform &
Control Act
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Play for Prize
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EO 13672 amended section 202 and section 203 of EO 11246, by substituting the phrase ‘‘sex, sexual orientation, gender identity, or national origin’’ for ‘‘sex or national origin.’’ This final rule implements EO 13672 by making the same substitution wherever the phrase ‘‘sex or national origin’’ appears in the regulations implementing EO 11246. DATES: Effective date: These regulations are effective April 8, 2015. Applicability date: These regulations will apply to Federal contractors who hold contracts entered into or modified on or after April 8, 2015.
Final Rule: EO 13672 April 8, 2015.
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The Practice, The Law, The Realities
To Attract and Retain The Applicant Perspective
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• Applicants’ judgments• One bad recruiter, one
bad impression
• Company Image• HR Personable-ness• HR Competence• Values• Goals• Ideals• Biases
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$3.7 million – Vasich, et al. v. City
Of Chicago$3.1 million – Easterling, et al. v. State Of Connecticut, Department Of Correction$1.3 million – Monroe, et al. v. City Of New York$7.5 million – Cogdell, et al. v. The Wet Seal Inc
Hiring Discrimination settlements of 2013
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The Practice, The Law, The Realities & The Remedies
Discrimination Law Suits 2013
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Discussion Question
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For job applicants, which of the following should be excluded and why?a) DOBb) Citizenshipc) Information of past use of
Workman’s Compd) Disability Information
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Play for Prize
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