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Finished Goods Purchase Order Entry
RLM System
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Finished Goods Purchase Orders
• FGPOs are the orders Jordache places to the factories that produce the garments
• FGPOs to all Factories are entered by Jordache NY
• NOTE: Some of the following slides will have different screen colors (browns and blues), but the screens you will see will all have the blue colors.
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Glossary of Training Terms
• The following terms will be used throughout this training program:– Field: A box on the screen into which you enter
information– Value: The information (data) being entered in the
field. Example: Division number, FGPO number– Icon: An image you may click to perform a function
such as select, submit or exit– (Single-)Click: Also “Select.” Hitting the left mouse
button once. This will activate an icon or select a row in a list of values
– Double-click: Hitting the left mouse button twice o the same part of the screen. Used only to select and return a value from a list.
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Using the RLM System
• These are the primary RLM icons you will use:– Search: Located next to entry fields. Clicking this
icon brings up a pop-up window with a list of all possible values for the field (for example, the next to the Division field will show a list of all divisions) (Shift-F9 keys or F21 key)
– Select: Located on the Search pop-up windows. You may click on a line and click Select to return its value to the main screen
– OK (Submit): Located in the bottom right corner of each screen. Processes the information on screen and brings you to the next screen
– Return (Back): Located at the top of each screen. Click this icon to go back one screen (F2 key)
– Exit: Located at the top of each screen. Click this icon to return to the menu or close a pop-up (F3 key)
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Enter your User ID and
Password here
Note: User ID and Password are assigned by MIS. The fields are NOT case-sensitive.
Sign On
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Click the check (or hit the Enter key) to proceed
Welcome
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Enter “01” in the Company
field
If you don’t enter a Company or enter the wrong number, you will receive this
error: Click OK
Select Application
Enter the application number for the menu
or click the correct button in the menu at
left
Enter the application number for the PO menu or click the
correct button in the menu at left
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Click “Entry functions” to
enter a new PO
FGPO Menu
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Click “Enter/Maintain Finished Goods
Purchase Orders”
FGPO Entry Menu
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Enter the Division Number here
To Select a Division click this icon:
Double-Click the correct division, enter the number or click the line and click
Select Division
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For a new PO enter the Factory number in the “Maker/Contractor”
field
Enter the “Plant/Warehouse”
number here
Create New FGPO
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To Select a Factory click the icon
Double-click a Factory to select it, or single-click and hit the
button
Select Factory
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Search Factory (Contractor/Vendor)
To search, start typing the factory
name and hit enter to search the list
You may also enter or click to search by Contractor Type…
Or by Country
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To Select a Plant click this icon:
Double-click a Plant to select it, or single-
click and hit the button
Select Plant
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Enter the User PO number (found in the
PO Book)
Select the type of PO: 1st Quality (default
selected), 2nd Quality, 1st Quality Leftovers
(Odds)
The PO Type is automatically filled in (and determines the type of Cost Sheet
used)
Enter FGPO Header: User PO #
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Enter FGPO Header: User PO # (Div. 46)
Note: For Ditto FGPOs produced at JRA Yucatan you must change the PO Type to a JRA Yucatan-specific
one so the correct cost sheet will be used.
Double-click a JRA Yucatan PO Type to
select it, or single-click and hit the button
Click into this field and hit F21 (Shift-F9)
to bring up a list of Div. 46 PO types
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The “Country of Origin” is automatically filled in (based on the Factory
location)
The “Maker #” is automatically filled in (based on the Factory
selected)
To change the Ship. Mode type in
or click the
Enter FGPO Header: Country, Ship. Mode
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The Vendor # must be changed: Type in or press the F21 key (shift-F9) to
select
Edit Vendor Number
Double-click a Vendor to select it, or single-click and hit the button
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Vendor Numbers
• 800052 (MG Macao): For Owned Factories: JAR Morocco, AJICO, JAR Kenya, JRA Yucatan and all Non-Owned Factories
• 800053 (MG Macao for Ditto): For JRA Yucatan when Division is 46
• 8000xx (MKLEN): For (JRA?) Madagascar • 800073 (MG Overseas Ltd.): No longer used,
may be on old FGPOs.
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The Agent # is automatically filled in based on the Factory
To change the Agent click the
Double-click an Agent to select it, or single-click
and hit the button
Select Agent
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Enter the Tagging information if
necessary. To view the available options, click
the icon
Enter the ETD here (MMDDYY)Enter the Total
Ordered (required)
Enter FGPO Header: Tag, Total, ETD
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Enter Packing Instructions in the “Pk.
Instr.” field
If necessary, enter Special Instructions in the “Sp.
Instr.” fields (max. of 3).
Enter FGPO Header: Instructions
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If necessary, click here to enter “PO Additional
Information”
PO Additional Information
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PO Additional Information (cont.)
Enter “PO Additional Information” in these
fields
Click “Update” when finished
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Click the check or hit Enter to continue
Enter FGPO Header: Finish
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Enter FGPO Details: Season, Style
Enter the season and year in these two fields. Example: F 05 for Fall 2005. Select with the
Select the Style using
one of the icons
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Select Style
Double-click a Style to select it, or single-click
and hit the button
Notice that there are
separate styles for Prepacks and for 00A
(Open Stock)
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Enter FGPO Details: Ins/PP
The Style, FabWash and Color are put into the fields
Select the Ins/PP using the icon
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Select Ins/PP
If you chose a Prepack style, select
the Prepack code. There may be more than one. Note the
number of units
If you chose an Open Stock style, select
the *N code.
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Enter FGPO Details: Quantity
Enter the quantity
ordered for this style
If you chose a Prepack style, the quantity Ordered must be a
multiple of the number of units in the Prepack.
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Enter FGPO Details: Prepack Style
Click the check mark (or hit
Enter) to continue
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Enter FGPO Details: Open Stock Style
If you entered an 00A style, enter the
breakdown by size in these fields.
Note: The total of the breakdowns must equal the number Ordered for
this style – see slide 26
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Review FGPO Details
Click here to “Add a New
Line” – add a style to the
FGPO
If finished, click the Balance
icon (or hit F9)
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You may also click this button or hit the F9 key
to Balance
When finished, click here to Balance the PO
Balance
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Out of Balance
Click “Continue” to return to the PO details
an edit the numbers. See slides xx-xx
If the total entered by style does not equal the total on the PO header (see slide 19), you will
see this screen
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Balance (cont.)
Click “Continue” to finish balancing the
FGPO
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What Happens Next
• The FGPO is added to the Owned Factory (or for non-Owned Factory FGPOs, to the Vendor: MG) for costing
• You will be able to make changes to the FGPO as long as costing has not been started
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Edit FGPO
To edit an FGPO, enter the “Division #” and the
“User PO #” here. “(System) Purchase
order #” is not needed
Click the check or hit OK to
continue
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Click here to change the Plant (Warehouse)
Double-click a Plant to select it, or single-click
and hit the button
Change Plant
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Click here to Change Maker/Manufacturer
Edit FGPO Header
Note: To change the Maker once the cost has already been Approved you must first Reject the cost, enter a new FGPO, then cancel the
original FGPO.
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Select New Factory
Current Factory is hereTo Select a new Factory click this
icon:
See slides 11-12 for instructions for selecting a new Factory
(Vendor/Contractor)
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The new Factory appears here
Click “Change” (F13) to accept the new Factory
Accept New Factory
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Edit Existing Style Line
Right-click on a line to show Options…
Or type in the LN# (line #) of the style and hit
Enter…
0001
Return to slide 29 for Prepacks, slide 30 for Open Stock
And left-click “Change Line”
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Balance after Edit
You may also click this button on any of the
FGPO screens or hit the F9 key to Balance
When finished editing you must Balance the
PO
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Balance after Edit: Mark as Changed
Make sure “Changes were
made” is checked
Check here to print the FGPO
You may change the Outq here
Click “Continue” to finish
balancing the FGPO
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Balance after Edit: Reason Code
If “Changes were made” you must enter a Reason. Use the icon to select from a
list…
…Or enter a description of the
change here
Click “Update” to finish
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FGPO not Balanced
If you have viewed or edited an FGPO without balancing it, you will see this warning when you
next sign on to the system
The system will bring you directly to the FGPO that needs balancing when
you click the check or hit Enter