FINANCE BPP
Updated 11/17/14 Page 1 of 19
Transaction
ZFIR018
11/17/14
Financial Report for Payroll Posting
See Change Record at end of document for updates to this BPP.
Business Process Procedure Overview:
As part of the validation process for posting payroll, the agency should run ZFIR018. The summary
version can be used to verify total dollar amount on the report with the CMCS amount. The detail version
can be used to see the detail account, wage types, and cost distribution for each employee. This report
should be run after payroll post to General Ledger. Variants have been set up to use when running the
report. These variants are in the format of :
/090327 CMCS REQS POSTED 03 27 09 A X 01342656 03/30/2009
This includes the payroll runs for CMCS posting date of March 27, 2009.
/0903MM TOTAL PAYROLL POSTINGS 03 2009
This includes all payroll runs for month of March 2009. Medical is excluded.
/091103 CMCS M REQS POSTED 11 03 09 MEDICAL
This includes the medical expenditures for the October payroll which post on November 3,
2009.
The output file that is created can be modified. The following BPP will show how to make changes. It is
also possible to save the file as a spreadsheet.
Access Transaction:
Via Transaction Code: ZFIR018
Title: Financial Report for Payroll Posting Transaction: ZFIR018
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Procedure
1. Update the following field:
Field Name Description Values
Command White alphanumeric box in upper left
corner used to input transaction
codes
Enter value in Command.
Example: ZFIR018
2. Click the Enter button.
Title: Financial Report for Payroll Posting Transaction: ZFIR018
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Information
You may want to enter this transaction code in your Favorites folder.
From the menu at the top of the screen, choose Favorites >
Insert Transaction.
Type in ZFIR018.
Click Enter.
To see the transaction code displayed in front of the link in your
favorites, from the menu at the top of the screen:
Choose Extras > Settings.
Place a check next to Display Technical Names.
Click Enter.
3. Click the Get Variant (Shift+F5) button.
Title: Financial Report for Payroll Posting Transaction: ZFIR018
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4. Click the Delete button.
5. Click the Execute (F8) button.
Title: Financial Report for Payroll Posting Transaction: ZFIR018
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6. Click the Variant name column.
NOTE: Select the variant to match the date you want to verify. The format is /Year Month Day.
The monthly variants do not include medical expenses because they post in the next month. There
is a special variant created for the medical run.
/0903MM TOTAL TOTAL PAYROLL POSTINGS 03 2009
This includes all payroll runs for month of March 2009. Medical is excluded.
/091103 CMCS M REQS POSTED 11 03 09 MEDICAL
This includes the medical expenditures for the October payroll which post on
November 3, 2009.
7. Click the Choose (F2) button.
Title: Financial Report for Payroll Posting Transaction: ZFIR018
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8. Update the following field:
Field Name Description Values
Business area Code identifying the organizational
unit within the company for which
balance sheets and income
statements are prepared
Enter value in Business
Area.
Example:4600
NOTE: Enter your business area.
Title: Financial Report for Payroll Posting Transaction: ZFIR018
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9. Click the Exclude Single Values (5) tab button.
NOTE: Look at the exclude list for the accounts that will not be displayed in this run of the report.
10. Click the Copy (Enter) button.
Title: Financial Report for Payroll Posting Transaction: ZFIR018
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11. Update the following field:
Field Name Description Values
Fund Budget funds are program numbers
mandated by the Office of State
Budget and Management
Enter value in Fund.
Example: 46
NOTE: Enter your agency identifier followed by an asterick (*). This is a wildcard search and all
of your agency funds will be selected. This will also eliminate the liability accounts in the report
which are not passed to NCAS.
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12. Click the Display Variant matchcode.
13. Click .
This layout is the normal one used when the variants are created. You can create your own layout
or use another.
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14. Click the Execute (F8) button.
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15. Select the Pers.No. column.
16. Click the Set Filter (Ctrl + F5) button.
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17. Click the Personnel Number matchcode.
18. Click .
19. Click the Copy (Enter) button.
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20. Click the Execute (F8) button.
This technique can be used on any column. Filter out all data but a specific item. In this example,
we are looking for all the data related to this employee. You could have also entered the employee
on the first selection screen; but often you will want to use this method to isolate information for
researching a problem.
21. Click the Delete Filter (Ctrl + Shift + F2) button.
You want to delete the filter to show all employees again.
Title: Financial Report for Payroll Posting Transaction: ZFIR018
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22. Click the Account Number with Text column.
23. Update the following field:
Field Name Description Values
Account Number
with Text
Classifies revenues, expenditures,
and balance sheet information
Enter value in Column
Account Number with
Text.
Example:
SAPGUI.GridViewCtrl.1
24. Click the Account Number with Text column.
Title: Financial Report for Payroll Posting Transaction: ZFIR018
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25. Update the following field:
Field Name Description Values
Account Number
with Text
Classifies revenues, expenditures,
and balance sheet information
Enter value in Column
Account Number with
Text.
Example: 50121000 SPA-
REGULAR SAL
26. Click the Change Layout… (Ctrl + F8) button.
27. Click the Column Name column.
28. Click the Column Name column.
29. Click Show selected fields button.
30. Click the Transfer (Enter) button.
Title: Financial Report for Payroll Posting Transaction: ZFIR018
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31. Select the Fund column.
32. Click the Set Filter (Ctrl + F5) button.
33. Click the Fund matchcode.
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34. Click .
You would select the default fund value. This will allow you to identify employees that do not have
cost distribution set up correctly on the position or IT0027.
35. Click the Copy (Enter) button.
36. Click the Execute (Enter) button.
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37. Click the Delete Filter (Ctrl + Shift + F2) button.
38. Click List >> Export >> Spreadsheet....
39. Click the Continue (Enter) button.
Title: Financial Report for Payroll Posting Transaction: ZFIR018
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40. Update the following fields:
Field Name Description Values
File name Descriptive value for information to
be stored (for future reference)
Enter value in File name.
Example:
Test_Oct2009.xls
41. Click the Save button.
The system task is complete!
Change Record
Change Date: 11/12/14 Changed by: M Kendall
Changes: New format
New screen captures
New descriptions for Field Names