STEERING COMMITTEE MEETING No.01
Fillmore Unified School District Long
Range Facility Master PlanningSteering Committee Meeting No.1 \\ February 23, 2016
STEERING COMMITTEE MEETING No.01
Introduction
LRFMP - Overview
Approach
Process
Roles + Responsibilities
LRFMP – Focus Group Update
Preliminary Campus “Needs” Summary
Schedule // Future meetings
Adjourn
STEERING COMMITTEE MEETING No.01
FILLMORE UNIFIED SCHOOL DISTRICT LONG-RANGE MASTER PLAN
“Every day we develop high
performing students who become
engaged and productive members
of society.”
FILLMORE USD
MISSION STATEMENT1. Improve student achievement by raising the quality of
teaching and learning in the classroom, increasing
attendance & graduation rates, decreasing discipline, and
closing the achievement gap.
2. Ensure all English Learners have access to high quality
English Language Development and access to high quality
instruction in the core curriculum.
3. Attract, hire, support, and retain high performing staff who
are passionate and committed to providing high quality
teaching and learning for all students
4. Develop a plan to upgrade and maintain our schools to
support 21st century learning environments.
FILLMORE USD STRATEGIC GOALS
Fillmore Unified School District
provides a culture of high
expectations where every student
achieves future success.
FILLMORE USD
VISION
STEERING COMMITTEE MEETING No.01
Introduction
LRFMP - Overview
Approach
Process
Roles + Responsibilities
LRFMP – Focus Group Update
Preliminary Campus “Needs” Summary
Schedule // Future meetings
Adjourn
STEERING COMMITTEE MEETING No.01
PROCESS
Facilities
Condition
Assessment
Campus Interviews, On-Site Investigations, CostEstimates, Etc.
3. 4.
10-Year
Master Plan
1. Visioning + Goal Setting
• Benchmark Expectations for 10-Year Plan
• Strengths + Weaknesses
• Visioning + Goals
-- High Performance
--“Green” / Sustainability
-- 21st Century Teaching + Learning Environments
-- Technology
-- Safety & Security
-- Critical Building Systems Replacement
Document “Living” 10-Year Plan
Define
Facility
Standards
State Regulations,21st Century Initiatives, Best Practices, Etc.
2.Benchmark Expectations, Drivers & Outcomes
1.
Visioning +
Goal Setting
STEERING COMMITTEE MEETING No.01
PROCESS
2. Define Facility Standards
• Review Existing Construction & Education
Standards
• Educational Adequacy
• Capacity Studies (Facility Optimization)
• State Regulations / Code Violations
• Safety + Security
• Life-Cycle Renewal Requirements
• Technology
• Energy + Sustainability
Facilities
Condition
Assessment
Campus Interviews, On-Site Investigations, CostEstimates, Etc.
3. 4.
Visioning +
Goal Setting
Benchmark Expectations, Drivers & Outcomes
1.
Document “Living” 10-Year Plan
10-Year
Master Plan
Define
Facility
Standards
State Regulations,21st Century Initiatives, Best Practices, Etc.
2.
STEERING COMMITTEE MEETING No.01
PROCESS
Visioning +
Goal Setting
Benchmark Expectations, Drivers & Outcomes
1.
Document “Living” 10-Year Plan
Define
Facility
Standards
State Regulations,21st Century Initiatives, Best Practices, Etc.
2.
10-Year
Master Plan
3. Facilities Condition Assessment
• Issue Principal Questionnaires
• Conduct Interviews, On-Site Investigations (Walk-Throughs)
• Perform Facility Walk-Throughs and Document Findings
(including Classifications, Priority, & Source Codes)
• Cost Estimates for Work Items, Prioritize Work Items
• Web-Based Data Integration, Perform data
corrections,validate
• Price all items and conduct secondary review meetings.
• Upload data and produce final reports
Facilities
Condition
Assessment
Campus Interviews, On-Site Investigations, CostEstimates, Etc.
3. 4.
STEERING COMMITTEE MEETING No.01
PROCESS
3. Facilities Condition Assessment
THE PROCESS
Prepare master list of facility names and gather
useful facility information
Establish qualified / multi-discipline assessment
teams.
• Safety & Security
• Site / Civil
• Building Envelope
• Architectural / Structural
• Mechanical
• Electrical
• Plumbing
• Technology / Low Voltage
• Food Service
• Athletics / Sports
STEERING COMMITTEE MEETING No.01
PROCESS
3. Facilities Condition Assessment
THE PROCESS
Prioritize Work Items
• Priority 1 – Must Do: Legal, Safety Reason and Critical
Replacements (Life Expectancy: 1-2 years)
• Priority 2 – Should Do: Curricular, Instructional,
Program Need (Life Expectancy: 3-5 years)
• Priority 3 – Would Like to Do: Curricular, Instructional, Program
Enhancement (Life Expectancy: 5-10 years)
• Priority 4 – Future Consideration: (Life Expectancy: 10 + years)
• Priority M – Could be addressed with Maintenance
Funds
• Priority TBD – Items that are to be determined
and/or items under review by the District
STEERING COMMITTEE MEETING No.01
PROCESS
3. Facilities Condition Assessment
THE PROCESS
Final Reports
• Facility Reports
• District-Wide Reports
• Custom Reports
EXAMPLE HIGH SCHOOL
STEERING COMMITTEE MEETING No.01
PROCESS
Facilities
Condition
Assessment
Campus Interviews, On-SitInvestigations, CostEstimates, Etc.
3. 4.
Visioning +
Goal Setting
Benchmark Expectations, Drivers & Outcomes
1.
Define
Facility
Standards
State Regulations,21st Century Initiatives, Best Practices, Etc.
2.
10-Year
Master Plan
Document “Living” 10-Year Plan
4. 10-Year Master Plan
• “Living” Document
• Customized for Fillmore USD
• Supported by Facilities Database
• Master “Road Map” for Future
Capital Improvement Programs
• Effective Communications Tool
2016 Long-Range Facility Master Plan
Volume 1
STEERING COMMITTEE MEETING No.01
ROLES & RESPONSIBILITIES - TEAM ORGANIZATION CHART
FACILITY ASSESSMENTSMASTER
PLANNING
DISTRICT
DEPARTMENTS
STEERING
COMMITTEE
SIM + PBK + LP
EDUCATIONAL
SPECIFICATIONS &
BUILDING STANDARDS
DEMOGRAPHICS &
CAPACITY STUDIES
21ST CENTURY TEACHING
& LEARNING
ENVIRONMENTS
FINANCIAL
STUDY
MEP
ENGINEERING
CIVIL & SITE
ENGINEERING
TECHNOLOGY &
LOW VOLTAGE
BUILDING
ENVELOPE
ARCHITECTURAL &
STRUCTURAL
SAFETY &
SECURITY
FOOD SERVICES
SPORTS &
ATHLETICS
STEERING COMMITTEE MEETING No.01
Fillmore Unified School District Long
Range Facility Master Plan (LRFMP)
Steering Committee
ROLES & RESPONSIBILITIES
STEERING COMMITTEE MEETING No.01
ROLES & RESPONSIBILITIES - STEERING COMMITTEE
Steering Committee Objective
• Evaluate, establish, and prioritize the needs across the District.
• Develop consensus for a long-range plan recommendation.
• Present recommendation to the Board of Trustees.
STEERING COMMITTEE MEETING No.01
Committee Structure
• Comprised of approximately 30 plus members.
• Includes parents, administration & staff, business & community members
• Reflects the geographic and demographic diversity of the district.
ROLES & RESPONSIBILITIES - STEERING COMMITTEE
STEERING COMMITTEE MEETING No.01
GOAL
To involve Community members of Fillmore including all four corners of the District to
evaluate the need for, and prioritize the scope of a 10 year......
LONG-RANGE FACILITY MASTER PLAN
ROLES & RESPONSIBILITIES - STEERING COMMITTEE
STEERING COMMITTEE MEETING No.01
Charge
Through this process, the Committee will develop a long-range facilities master plan recommendation
that:
• Considers the educational needs of students.
• Provides a solution for the facility, completion of educational facility standards,
environmental trends, and existing facility needs.
• Insures support for a quality education for all students.
• Reflects community values and perception of needs.
• Includes a projection through 2026 for facility needs and modernizations, security
modifications, technology infrastructure improvements, and other associated needs.
• Develop a capital plan that includes state, federal, local funding opportunities that is fiscally sound.
ROLES & RESPONSIBILITIES - STEERING COMMITTEE
STEERING COMMITTEE MEETING No.01
Introduction
LRFMP - Overview
Approach
Process
Roles + Responsibilities
LRFMP – Focus Group Update
Preliminary Campus “Needs” Summary
Schedule // Future meetings
Adjourn
STEERING COMMITTEE MEETING No.01
LRFMP – FOCUS GROUP MEETINGS UPDATE
December 9th
& 10th
Meetings
• Core Academics
• Fine/Visual/Performing Arts
• Information Technology
• Safety & Security
• Career & Technology Education
(CTE)
• Facility Construction Standards
• Special Education
• Athletics
• Transportation
January 26th
& 27th
Meetings
• Facility Construction Standards
• Special Education Program
• Athletics
• Safety & Security
• Core Academics
• Fine/Visual/Performing Arts
• Transportation
• Career & Technology Education
(CTE)
January 13th
Meeting
• Nutrition Services
STEERING COMMITTEE MEETING No.01
Introduction
LRFMP - Overview
Approach
Process
Roles + Responsibilities
LRFMP – Focus Group Update
Preliminary Campus “Needs” Summary
Schedule // Future meetings
Adjourn
STEERING COMMITTEE MEETING No.01
DISTRICT-WIDE LRFMP NEEDS SUMMARYSafety & Security Improvements
• New secure front entry vestibule and way-
finding check in
• New room graphic and way-finding signage
throughout campus and site
• New and replacement security cameras
throughout campus and site
• New and replacement perimeter safe and
welcoming fencing
• New card reader secure access hardware at
community areas exterior doors only (front
entry, gyms, auditoriums, etc.)
• New “classroom lockset” hardware at all
classrooms (lock from inside classroom)
STEERING COMMITTEE MEETING No.01
DISTRICT-WIDE LRFMP NEEDS SUMMARYSafety & Security Improvements
(Continued)
• New and replacement safe and welcoming
perimeter site “fencing” in isolated areas
• New covered designated bus/auto drop-off &
pick-up areas
• New and replacement emergency egress
lighting
• New and replacement security site/building
lighting
• New intercom, clock and bell system
throughout campus and site
• New fire alarm system upgrade
• New intrusion alarm upgrade
STEERING COMMITTEE MEETING No.01
DISTRICT-WIDE LRFMP NEEDS SUMMARYNeeds that Directly Impact
Students and Staff:
• New technology infrastructure “back-bone”
improvements
• New lighting at all classrooms
• Routine “life-cycle”
replacement/maintenance/repair for interior
finishes (flooring, paint, ceiling, etc.)
• Routine “life-cycle”
replacement/maintenance/repair for mechanical
systems (air conditioning, mechanical controls,
etc.)
• New next generation “flexible-learning”
classroom furniture at all classrooms
STEERING COMMITTEE MEETING No.01
DISTRICT-WIDE LRFMP NEEDS SUMMARYAsset Protection and Other Needs:
• Site drainage issues at various campuses
• Site paving issues at various campuses
• Routine “life-cycle” replacement of old
inefficient (leaking) exterior windows
• Routine “life-cycle”
replacement/maintenance/repair for roofs
• Routine “life-cycle” replacement / maintenance /
repair for electrical systems (main switchboard,
panels, lighting controls, etc.)
• Routine “life-cycle” replacement / maintenance /
repair for plumbing systems (storm/sewer
drainage, domestic water, site irrigation, etc.) at
various campuses
• Abatement of any known asbestos or lead
containing materials
STEERING COMMITTEE MEETING No.01
DISTRICT-WIDE LRFMP NEEDS SUMMARY
Support Facilities Needs for
Consideration (over next 10 yrs.)
• District Office Improvements
• District Pre-K Improvements
• District Technology Improvements
• District Transportation Improvements
• District Maintenance Shops Improvements
• Vest House Improvements
• District Football Stadium Improvements
• School Farm Improvements
• Sierra High School Improvements
• Other Improvements
STEERING COMMITTEE MEETING No.01
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DISTRICT-WIDE LRFMP NEEDS SUMMARY
Campus Needs for Consideration
Over Next 10 Years:
• Front Entry / Administration Improvements
• Career Technology Education (CTE) Program
Improvements
• Visual and performing Arts (VAPA-Fine Arts)
Improvements
• Athletic / PE Locker Room Improvements
• Cafeteria and Kitchen Area Improvements
• Other Miscellaneous Improvements
STEERING COMMITTEE MEETING No.01
DISTRICT-WIDE LRFMP NEEDS SUMMARYF
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LCampus Needs for Consideration
Over Next 10 Years:
• Front Entry / Administration Improvements
• Career Technology Education (CTE) Program
Improvements
• Visual and performing Arts (VAPA-Fine Arts)
Improvements
• Classroom Building Improvements
• Athletic / PE Locker Room Improvements
• Cafeteria and Kitchen Area Improvements
• Other Miscellaneous Improvements
STEERING COMMITTEE MEETING No.01
MO
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TA
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SC
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DISTRICT-WIDE LRFMP NEEDS SUMMARY
Campus Needs for Consideration
Over Next 10 Years:
• Front Entry / Administration Improvements
• Visual and performing Arts (VAPA-Music/Art)
Improvements
• Classroom Building Improvements
• PE Area Improvements
• Cafeteria and Kitchen Area Improvements
• Other Miscellaneous Improvements
STEERING COMMITTEE MEETING No.01
PIR
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ME
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RY
SC
HO
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DISTRICT-WIDE LRFMP NEEDS SUMMARY
Campus Needs for Consideration
Over Next 10 Years:
• Front Entry / Administration Improvements
• Visual and performing Arts (VAPA-Music/Art)
Improvements
• Classroom Building Improvements
• Athletic / PE Area Improvements
• Cafeteria and Kitchen Area Improvements
• Other Miscellaneous Improvements
STEERING COMMITTEE MEETING No.01
RIO
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TA
EL
EM
EN
TA
RY
SC
HO
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DISTRICT-WIDE LRFMP NEEDS SUMMARY
Campus Needs for Consideration
Over Next 10 Years:
• Front Entry / Administration Improvements
• Visual and performing Arts (VAPA-Music/Art)
Improvements
• Classroom Building Improvements
• Athletic / PE Area Improvements
• Cafeteria and Kitchen Area Improvements
• Other Miscellaneous Improvements
STEERING COMMITTEE MEETING No.01
SA
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AY
ETA
NO
EL
EM
EN
TA
RY
SC
HO
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DISTRICT-WIDE LRFMP NEEDS SUMMARY
Campus Needs for Consideration
Over Next 10 Years:
• Front Entry / Administration Improvements
• Visual and performing Arts (VAPA-Music/Art)
Improvements
• Classroom Building Improvements
• Athletic / PE Area Improvements
• Cafeteria and Kitchen Area Improvements
• Other Miscellaneous Improvements
STEERING COMMITTEE MEETING No.01
Introduction
LRFMP - Overview
Approach
Process
Roles + Responsibilities
LRFMP – Focus Group Update
Preliminary Campus “Needs” Summary
Schedule // Future meetings
Adjourn
STEERING COMMITTEE MEETING No.01
SCHEDULE
NNEXT STEERING COMMITTEE MEETING :
March 8th, 2016 at 4:30PM