Download - Fall 2013 chairperson guide
![Page 1: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/1.jpg)
What to Expect When You’re Fundraising
A how-to guide:
Raise a lot of money
in a little time
with less work
Fall 2013 Chair Guide
![Page 2: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/2.jpg)
Getting Ready
![Page 3: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/3.jpg)
Important! • Add our email address to your contact list to
ensure easy receipt of the emails Innisbrook will send you:
• Innisbrook will send you emails to keep you organized and make the sale easy!
Innisbrook’s Awesome Customer Service: 1-800-334-8461
![Page 4: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/4.jpg)
Your Confirmation • You’ll receive a sale
confirmation via email
– Confirm all information is correct
– Keep the confirmation where you can easily access it for reference
– Locate and record your “password.” You’ll need it throughout the sale process
Password
![Page 5: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/5.jpg)
Chairperson’s Web-site • Login to http://chair.innisbrook.com
– (find your login and password on your confirmation)
• Click on “Fall Catalog Fundraiser – 2013”
![Page 6: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/6.jpg)
Entering Teacher Names • Enter teacher names in advance to make life
easy – for you and your parents!
![Page 7: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/7.jpg)
Sort Codes
• Sort codes should only be used by schools distributing products by classroom – Sort Codes must be numeric (no alpha characters or special characters)
– Sort Codes must be two digits
– Assign a unique code to each teacher
![Page 8: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/8.jpg)
Entering Your Fundraising Goals • Grow your sales by letting everyone know how the funds will be used
• Keep information basic – don’t try to list everything you do
• Innisbrook will create customized emails to forward to your school community
Enter Your Goals Here Receive Emails Like This
![Page 9: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/9.jpg)
Receiving Your Materials
• Your materials ship to the address indicated on your confirmation (double-check that it’s correct)
• You’ll receive an email notification of shipment
• Locate: – Parent Instruction Letters
– Posters
– “Special Instructions Packet”
• Display Kits (if ordered) will ship separately
![Page 10: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/10.jpg)
Parent Instruction Letters • Insert the parent instruction letters into your school
packets before distributing them to students
• We recommend classroom distribution
Packet Envelope Parent Instruction Letter
![Page 11: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/11.jpg)
Our incredible contest will excite your families!
Front of Packet Envelope
![Page 12: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/12.jpg)
Special Instructions Packet • Contains important information and helpful
hints for your sale
• Store in a safe, easy-to-access place
• Contains your Kick-off DVD
![Page 13: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/13.jpg)
Kick-off DVD • Professionally produced
• Dynamic and energetic video will engage your students and interest them in your sale
• Plan to show often during the sale!
• Includes: – 3-5 minute kick-off video
– 30 second “mid-sale” commercial
– 30 second “end of sale” thank you
![Page 14: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/14.jpg)
The Sale is On!
![Page 15: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/15.jpg)
Kick-off! • A live assembly is the BEST way to increase your sale!
– Tell why you’re raising money
– Demonstrate the prizes
– Your representative can help with more ideas!
• The kick-off DVD is a great enhancement for your sale. Show often after your live kick-off
![Page 16: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/16.jpg)
The First Day
• Distribute your catalog packets
• Keep a few extra packets in the office for added students, lost packets, and for teachers and staff use
• Make sure your daily announcements include your sale information (goal, dates, prizes)
![Page 17: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/17.jpg)
Promotional Emails • Innisbrook will send 3 promotional emails to
forward to your school families – Customized for your school – Links have your school information encoded to save
parents time
![Page 18: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/18.jpg)
Enhance and Excite!
• Talk to your representative for ideas to promote and grow your sale: – Live Kick-off Assembly
– Daily Turn-in Prizes
– Prize Patrol
– 15-item Prizes
– Limo Rides
– End of Sale Parties
– Principal Engagement
![Page 19: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/19.jpg)
Chairperson’s Web-site • Login to http://chair.innisbrook.com
– (find your login and password on your confirmation)
• Click on “Fall Catalog Fundraiser – 2013”
![Page 20: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/20.jpg)
Watch Your Sale Grow! • A multitude of reports help you easily identify
participants and check your progress
![Page 21: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/21.jpg)
Adding An Order • If an order form is returned to school, it’s easy to
add the order • You can also make corrections to orders, student
names, teacher names, etc.
![Page 22: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/22.jpg)
Recording Payments • As you receive order vouchers and payments,
check money received against the voucher
• Record check # or note cash rec’d on voucher
• Forward the check or money to your treasurer (following your group’s own procedures)
• Using the voucher information, enter payments at the chairperson’s web-site – We suggest entering payments weekly
– This process highlights any balances due, unpaid orders, or questionable orders
![Page 23: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/23.jpg)
Enter Payments
![Page 24: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/24.jpg)
The Last Day of Your Sale • There may still be outstanding orders
– Remind teachers to submit any orders that may still be in their classroom
– Send a final notice to parents as a reminder
– Teachers can send a reminder home with students
• Give yourself a week to receive all the “late” orders from parents
![Page 25: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/25.jpg)
A week later…
• View your Payment Due Report and Detail Summary Report – Look for any order or student duplications & correct – Contact families for any monies due – Delete unpaid orders if necessary
• Celebrate Your Success! – Show the “end of sale” commercial from your kick-off
video (thanking the school families) – Contact your representative
![Page 26: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/26.jpg)
After the Sale
![Page 27: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/27.jpg)
Be Prepared • Print Your Detail Summary Report
– (http:chair.innisbrook.com, Fall Catalog Fundraiser-2013)
• Print “Innisbrook Orders are Here” flyer
![Page 28: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/28.jpg)
Product Delivery • You’ll receive an email once your order ships
– Innisbrook contracts with a trucking company to deliver your products • The trucking company will call you directly to schedule an appointment,
or you can contact your local Fundraising Consultant for assistance
– Inform the school secretary of delivery date and ask her to call you when the truck arrives
– Enlist volunteers to assist in unloading the truck
• We suggest you distribute on a day other than delivery day – Send completed “Innisbrook Orders are Here” flyer once distribution
date is confirmed
![Page 29: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/29.jpg)
The Truck Arrives! • Verify the number of pallets and boxes match the bill of lading
– Record any damages or shortages on the bill of lading
• Place the boxes on end (like dominos or soldiers) in numerical order. This will arrange them perfectly!
![Page 30: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/30.jpg)
Distribution Day • Store your Detail Summary Report in a convenient location
– Ask families to sign the report as confirmation of pickup
• Hang signs for easy distribution – Alphabetical groupings (i.e. A-E, F-K, L-S, T-Z)
– Classroom groupings (teacher name, grades, etc.)
– Direct families to the appropriate sign
• Orders with less than six items will be packed in class boxes
– Orders are individually bagged and labeled for each student, so you can insert them in the line of boxed orders
![Page 31: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/31.jpg)
Distribution Day • Store your Detail Summary Report in a
convenient location – Ask families to sign the report as confirmation of
pickup
• Hang signs for easy distribution – Alphabetical groupings (i.e. A-E, F-K, L-S, T-Z)
– Classroom groupings (teacher name, grades, etc.)
– Direct families to the appropriate sign
![Page 32: Fall 2013 chairperson guide](https://reader034.vdocuments.site/reader034/viewer/2022051610/54874c3a5906b5020d8b4587/html5/thumbnails/32.jpg)
Congratulations! • Guarantee the best sale dates and delivery dates by
signing up for the 2014 program now!
• Contact your local Fundraising Consultant to learn about our other great programs!
Innisbrook School Supplies
Gourmet Cookie Dough & Frozen Foods
Fall 2013 Chair Guide