Download - ERP in Education
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An ERP Solution forEducation and Training sector
Training Management System
Technology Used
About the Solution
Framework : MS DOT NET FRAMEWORK 2.0Front End : ASP.NET + C#RAD Tools : VISUAL Studio 2005, Crystal Reports 10.xWeb Server : MS IIS 6.0Database : SQL Server 2.0Source Control : VSS 6.0 DOS : Windows 2003OOAD : MS Visio
A comprehensive web based ERP solution that has incorporated the variousstandardized processes of the Education & Training sector. It provides an end to endsupport for operations, across various key groups / divisions, viz
n Course Structuring and Evaluationn Centre Operations Managementn Institutional Alliance Managementn Franchisee Centre Development & Managementn Inventory Managementn Accounting Systemn Work flow Management Systemn MIS & DSS
Overview
An ERP Solution for Education andTraining sector.
Client: A top ranking ProfessionalTraining Institute.
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System Architecture
Technology Highlights
Feature Highlights
Support, Training, Migration & Integration
t ASP.NET 2.0 best featurest Membership & Rolest Master Pagest Configuration Managementt Data Access Application Blockt Skins & Themes
t H/W Authentication
t HTTP compression for optimum performancet AJAX Version Beta 2.0
Plust Design based on Microsoft Best Practices and Patternst CMMI level 3 Software Engineering Processest End to End Microsoft Technologyt Layered Architecture with blend of MVC modelt Business logic dense in Database Layer for improved performance
t Highly integrated and parameterized system, incorporating industry standard
processes for E&T operations.t Rich web interface and Centralized Databaset Highly secure
l H/w authenticationl Role based user accessl Facility for public access to special usersl Data Authorization at Center level
t Look-up facility across the applicationt Work flow supportt e-Mail Notification supportt Supports interface to standard HR systemst Report Buildert Exhaustive MIS and DSS
Our implementation process may include data migration, integration with any existingapplications, parallel runs, onsite staff training and different flavors of support models.
UI Components
Data Access Component
Data Access Helper
Business Logic /SPsData Store
USER
Security
OperationalManagement
Communication
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Course Structuring & Evaluation
t Comprehensive format for defining Parent Course and Child-course (Variants)
and their sessions informationt Classification of Standard Courses, Combo Courses, Basic & Advanced courses,
Correspondence courses and Courses for Studies Abroadt Course Structure definitions maintained year wise with facility to copy similar
course definitions from previous year sessionst Workflow based Course Content Development and finalizationt Student feedback assessment through Mid Course & Comprehensive Course
evaluationt Defining the various Tests planned for coursest Defining the Frequently Asked Questions for students reference
Record FAQ
FAQ Search
Mid Course Evaluation Obtains enquiries from Students related to events/functions
Evaluate
User
Create Mother Course
Create Variants
Create Sessions and associate items to session
Check readiness of items for sessions
Create List of Tests to be conducted for a course
User
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Franchisee Centre Operations
Student Management
Students Registering for Study Abroad courses
Centre Accounting System
Others
t Handling student Enquiries and Follow-up
t Student Registrations
t Batch Planning for
t Faculty planning for single or multiple sessions
t Batch assignment to student with fee plan generation
t Batch Transfers within same Centre and Different Centres
t Student Enquiries, Follow-up and registrations
t Documents submission Checklist
t Monitoring Student applications to Foreign university
t VISA follow up with checklist
t Scheduling and managing Computer Based Tests
t Fee collection from student against plan
t Fee collection from Institutes for batches conducted for a Institute tie-up
t Miscellaneous Fee receipts
t Centre Miscellaneous Expensest Cancellation of receipts along with On book fee receipt cancellation
t Reporting collections & remittances to Head Quarters thru weekly centre accountstatement.
t Center specific B-school databank with any tie-up information
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Franchisee Centre Operations.....
Batch Planning Batch Creation
FPC
MRF Yellow Folder required
Personal Counselling Session
Temp. registration
F-03-01
F-03-01
Enquiry
Follow up
Registration
Batch Assignment
Student Attendance Faculty Card
Abroad Courses - Student Document(s) monitoring
Not Converted
Batch exists?
Temp.registrationrequired?
Approved?
Student Management at Centre
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Franchisee Centre Operations.....
CENTRE
Nodal Centre
Discount Requests
Inward Entry
Material Management
Issue Receipt
Student Batch Transfers
Fee Receipt Cancellations
Batch Cancellation requests
Postal Conversion Requests
Issue & Receipt of Materials
Issue of missed Materials
B-School Form receipt Ackn.
HQ
Material Management
Other Support Activities
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Franchisee Centre Operations.....
Batch Planning
Faculty Planning
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Franchisee Centre Development & Management
t Franchisee Enquiry Handling and Follow-upt Survey reports with facility in the application for maintaining photographs taken
during survey.t Maintaining Franchisee Centre Databankt Center Activation through checklist based closure of formalitiest Authorizing Courses specific to Centrest Course fee definition specific to each centre (with facility for batch settings)t Definition of slab-wise Fee Discounts and Flat Discounts that can be availed by
student as per eligibility (Early Bird Discount, Group Discount, Loyalty Discount,
Inaugural Discount, Privilege Voucher)t Definition of fee slab based Installment Differential amount that is paid additionally
when student opts for fee payment in installments.t Approval of various Request from Centres viz Material Requests, Special
Discount Requests, Special Installment Request, Batch Cancellation Requestt Daily communication & support to Centres
Franchisee Enquiry
Franchisee Enquiry Follow up
Receive Response Form
Franchisee Survey ReportFranchisee Survey - Photo
Franchisee: Business Unit Registration
Update Franchisee Data Bank
Check Formalities Completion
Activate Franchisee
Sent Achievers Pack and Response Form
YesIf eligible?
ProspectiveFranchisee
No
User
Franchisee Operations
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Franchisee Centre Development & Management.....
Define Master Information for Centre
Discount Master
Installment Differential
Zone Master
Centre Wise Course Fees
HQUser
Other Centre Support Activities
Franchisee Daily Communication
Maintain Centre Expenses incurred by HQ
Update Approved MRFHQUser
HQUser
Approve Centre Request
Discount Request
Installment Request
Batch Cancellation Request
MRF
Review & Approval Request
Send Receive
HQUser
HQUser
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Franchisee Centre Development & Management.....
Prospective Franchisee Response Form - Comfort Attributes
Prospective Franchisee Response Form - Investment Plan
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Institutional Alliance Management
t Databank of B-School, National Universities, Foreign Universities and High Schoolst Prospecting Alliances with institutes for Advertisements, Sponsorships, Application
Forms Salet Finalization of Alliance and further follow-up through invoice generation as per billing
plant Distribution and sale of Application forms sale through Franchisee Centres.t Setting annual targets for revenue through Institutional Alliancest MIS on Total revenue generated, Target achieved
HQUser
Daily Yearly Targets Finalize Target
Setting Yearly Targets for B-School alliances
HQUser
CentreUser
Receive B-School Forms
Send Weekly Forms Sale Statement
Return Unused Form
Distribute to Centres
Forms Sale
Receive Return
HQUser
Compile B-School Information Proppose Alliance Follow up
Finalize AllianceGenerate Invoice as per billing plan
Other Marketing Alliance
if offer accepted?
Yes
No
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Inventory Management
Inventory management
Procurement & work orders
Distribution of Material to Franchisee Centres
Generation of requests for General Master Material (standard basic materialdistributed every session) for various Centres at HQ
t Item definition for all categories of items (Study material, General Material,Stationary, Kits, Assembled items etc)
t Item costing with slab based rates or flat unit ratest Template definition for Study Material, General material and General Master
Material with options for setting Template cost and debit mode as 'On dispatch' or'Debit once'.
t Stock Management with facility for adjustments
t Issue and return of itemst Alerts for Reorder
t Vendor database with rate-list (unit rates, slab based or flat amount based)
t Purchase and Work Order (for Printing, binding etc) generation with facility for jobtransfers
t Vendor rate history for item' indicator during Order generation
t Management of Material received against Orders thru Inward Control System andMaterial Receipt Note generation
t Updating Stock through measurement unit conversion
t Facility for Order Closure
t Defective Items' Management
t Multiple Items Dispatches based on Pending Material Requests for variouscategories of items
t Single Item Dispatches to multiple Centres based on item availability
t Handling items returned by centre against the Head quarter Delivery Challan
t Amount for Debit to Centres auto calculated based on item or template definitionof free quantity, cost basis and re-dispatch of returned items to Centres withoutdebit along with overheads of courier charges and taxes included.
t Debit Note Revalidation & Approvals
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Inventory Management.....
Manage Item Order & Despatch
CentreUser
User
HQUser
CentreUser
Requests for Items (MRF)
Item Return
Item Order
Despatch Item (Delivery Challan)
Purchase Order Print Order Job Order
Prepare GMMRF
Update Stock
Receive Goods(Material Receipt Note)
Check Stock
Not available
Available
User
Define Kits Under Templates Manage Vendor list & Item Rates
Define Item Templates Associate Templates with Variants
Discard Items Manage Item Stocks
Other Activities
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Inventory Management.....
Item Definition
Template Definition
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Postal Student Management
t Inventory managementt Defining courses and course material for Postalt Handling Postal enquiries and registrationst Converting a Regular student to Postal.t Batch Planning with Study Material dispatch schedule for studentt Dispatch to single or multiple students as per due dates
Material Despatch for Postal Student
Student
Send Enquiry to HQ
Course Enquiry
Convert Postal Enquiry to Postal Registration
Despatch Items along with Delivery Challan
Manage Item TemplatesCentre HQ
Student
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Work Flow Management
t Search facility for all WFM elements from single point.t Facility to display active reminders all the time.t Quick create facility for accounts & contacts.t Recycle bin to view deleted data.t Work flow based task management.t Facility to set reminders against tasks.t Tasks assignment against any WFM element.t Facility for daily performance reports.t Daily notes feature for self.
t Facility to set reminders for self & others.t Complete event management including event agenda, marketing plan &
documentation.t Copy facility for events to copy documentation from existing events.t Task assignment through events.t Sharing of information through blog posts.t Central repository for document management.t Controlled access to accounts, contacts, MI & documents.t Performance monitoring reports for MI purposes.t Facility to give ideas visible to self & HQ admin.
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Head Quarters Accounting System & MIS
t Legal & Financial Formalities for activating New Franchisee Centrest Setting Yearly Targets for Centres - Revenue and Student registration figurest Summarizing weekly accounts statements from Centres and generating revenue
report with share break-up with centre.t Assessing Center performance
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Our strength in E&T domain
Client Reference*
Introduction
Operations
Spread
Credentials
s 60 person months of study and comprehension of E&T operationss Pool of domain experts with rich experience in working on similar systemss System validated by one of the Top ranking and process driven Training institutes -
PT Education & Training Services Ltd., (PTETSL) *
PT Education & Training Services Ltd., (PTETSL) is one of the key national level Traininginstitutes in India. With the education sector and its allied industries witnessing anunprecedented era of growthseemingly everlasting, PT with its present line ofoperations has ample leverage to move into various allied areas of education.
PTETSL's core competence lies in the area of System Design and Development ofvarious classroom and online courses. The specialty of PT courses is the fact that theyare extremely well-researched and innovative by nature.
PTETSL is Head Quartered at Indore in Central India and has its Franchisee TrainingCentres at more than 50 locations across India.
PTETSL is one of the many institutes that measures up to a high standard standards oftransparency, standardization and process orientation. To deliver consistently highlevels of quality in their operations, PTETSL promises a unique TDPro engine which is aculmination of distilled years of wisdom and understanding of the PT team in the E&Toperations.TDPro stands for Technology Driven Process Engine. It is the whole structure of PTthe systematic documentation & implementation of every single process followed atPT. Be it course design, course delivery, centre infrastructure, faculty selection,faculty training, website content updation, students resources management, HRoperations, marketing seminars, materials management, IPR control andmanagement, or centre administration TDpro engine is geared to add value to all ofthem.
PT Education & Training Services Ltd., (PTETSL)