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Engaging Virtual Teams: How To Foster Collaboration & Productivity While Teleworking
April 2, 2020
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• There will be time for Q&A at the end; You can either: • Raise your hand (use icon in the chat box) to ask a question “on camera” • Ask a question in the chat box
• **Please keep your audio muted until we call on you to ask a question**
• Feel free to ask questions along the way in the chat; the moderators will help me to keep track of these
• This will be recorded • If you don’t want to be on camera, you can stop your video and listen in
audio mode
• Give yourself the gift of BEING PRESENT
Housekeeping
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• Part 1: Managing Stress During Times Of Crisis
• Part 2: Aligning Yourself To Telework
• Part 3: Aligning & Engaging Your Team Remotely
• Q&A
Today’s Agenda
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Now What?
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What Do You Most Want To Get Out Of Today’s Webinar?
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Guideposts For Managing Stress During Times Of Crisis
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Guidepost #1: Under Stress, We (Can) Regress
• Everyone copes with stress differently
• Lack of understanding can erode trust
• We all need to help each other feel connected and stay focused on what’s important right now
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Guidepost #2: Use The Platinum Rule
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DiSC Style OverviewFast-paced
Cautious
People FirstLogic First
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Applying Platinum Rule To DISC Styles
D (Dominant)• Be direct and concise • Avoid taking bluntness
personally
C (Conscientious)• Focus on objective
facts and logic • Expect skepticism
I (Influence)
S (Steadiness)
• Recognize and value their enthusiasm
• Acknowledge the importance of their feelings
• Take an easy-going and warm approach
• Avoid being forceful or rushed
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• Remote work cuts down on context cues
• Generosity is a component of trust, i.e. I assume you have good intentions until proven otherwise
• This does not mean overlooking performance issues or bad behavior
Guidepost #3: Make Generous Assumptions
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Aligning Yourself To Telework
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What Are Some Of The Challenges That Are Showing Up For You With Working
From Home?
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• Lack of routine
• No separation of work and home
• Isolation
• Interruptions
Common Challenges
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3 Tips To Boost Your Personal Productivity
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Tip #1: Have A Dedicated Workspace
DWIGHT SCHRUTEWORKSPACE
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Tip #2: Set Weekly & Daily Priorities
• Priorities are different from your to-do list
• I recommend a 3/3/1 formula
• 3 weekly priorities
• 3 daily priorities
• One MUST DO per day - “What’s the one thing that would make me feel happy and proud?”
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Tip #3: Find An Accountability Buddy
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Aligning & Engaging Your Team
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Team Alignment Requires Continuous Communication
• Upwards
• Downwards
• Laterally
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3 Key Points Of Alignment For Telework
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Key #1: Team Standards
• Work hours • Response time to internal emails/questions • Issues that require urgent response • How changes in team availability will be
monitored (ie- email or calendar?) • Calendar of weekly meetings (1:1 and team) • Use of video vs. phone vs. email
You will want to create agreement on:
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• 2014 Partners In Leadership Study • 84% of participants cite the way leaders
behave as the single most important factor influencing accountability
• Only 15% of leaders have CLEARLY DEFINED and BROADLY COMMUNICATED key results
Accountability Starts With Setting Clear Expectations
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Key #2: Consistent Meetings
• Morning huddle (15 mins) • Friday weekly summary meeting (30-45 min) • 1:1 Meetings (weekly or biweekly)
“Regular” Team Meeting Structure
Leadership Team Meetings• Morning huddle (15 mins) • Tactical Meeting (45 mins - biweekly) • Strategic Meeting (90 mins - Monthly)
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Key #3: Use Tools To Foster Connection
• Zoom • Skype For Business • Microsoft Teams
Video Conferencing
Online Project Communication• Slack • Basecamp • Microsoft Teams
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Moving Forward
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Monitor Your Team’s Vital Signs
Positive/Healthy Signs
• Improved frequency of communication
• Generosity & Helpfulness • Mindfulness with
communication and behavior
Concerning Signs
• Sharp decrease in performance
• Lack of participation in meetings
• Emotional outbursts or withdrawal
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• How am I going to need to pivot as an individual (leader)?
• How is my team going to need to pivot?
• How is my company going to need to pivot?
Future Implications
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Questions
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Let’s Stay Connected• Email me:
• Download “5 Leadership Strategies To Increase Engagement” from my website: www.risingculturegroup.com
• Connect on LinkedIn: https://www.linkedin.com/in/christinespringer1/