Email Basics
December 15, 2011
Microsoft Outlook
• Create e-mail messages, manage contacts, schedule appointments and meetings, or to schedule personal tasks.
• Two versions
• Workgroup version
• Full function information management product
• A user “profile” must be created.
• Outlook Web Access which is Microsoft’s web version of Outlook.
• Can be accessed by faculty, or staff members from any computer that is connected to the internet.
Logging On • Open Internet Explorer or the Firefox browser and enter
the following URL address for the West Hempstead Union Free School District
» www.whufsd.com
• Choose Staff Resources• Choose District Email
Or• Go to: https://exchange.whufsd.com/owa
Logging On• Enter your username and password
• Username must begin with “whs/” then first initial and last name.
Inbox
Viewing• In the Navigation bar on the left-hand side of the window,
click the “Inbox” to view email.
• Double-click on a message to open it or view its contents in the Reading pane.
• Click the X in the upper right-hand corner of the message window to close a message.
Create & Send A Message
Create & Send A Message• Click the New button.
• Click the To, Cc, or Bcc button. The Find Names Dialog box displays with the Global Address List selected.
• To locate a member of our WHHS e-mail community by name, click in the Last name field and type all or part of the recipient’s last name
• Click the Find button.
• Names that meet the criteria display. • Highlight the desired name and click the To, Cc, or Bcc Add recipient
to…button at the bottom of the Find Names dialog box.
• Repeat to enter additional name(s). Separate multiple recipient addresses with semi-colons.
Create a Distribution List
Create a Distribution List • When there is a need to send e-mail to the same group of users on a regular basis, a
distribution list can be created.
• Select New>Distribution List from the New drop-down list.
• Beside List Name, type a name for the distribution list.
• To add a name for a person whose account is not part of our WHHS e-mail system, enter a complete e-mail address in the Add to Distribution List box.
• Click Add.
• To add a name for a person who is part of our WHHS e-mail system, click Find Names, enter the person’s last name in the Last Name box, click Find, select the desired user, and click Add Recipient to…Distribution List.
• Click Close to return to the Distribution List window.
• After all of the desired names have been added, click Save and Close.
Use the Distribution List
Use the Distribution List
• On the Outlook Shortcut bar, click the Go to Contacts icon.
• Double-click the desired distribution list to open it.
• Click the New Message to Distribution List button to address a new message to the selected list.
• Type and Send the message.
Attach a Document• With a new message window open, click the Add
Attachment (paper clip) button. The Attachments dialog box displays.
