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DI Score Room Appraiser Training 2015
Your Name Here
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Score Room Masters
Useful email addressesYour Email Here
Cell Phone NumbersYour Cell Phones Here
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Important Websites
Destination Imagination http://www.destinationimagination.org/
Your Region Destination Imagination http://your.region.org
Score Site http://discoring.texasdi.org
DI Appraiser Basics
http://www.diuniversity.org
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Overview of the Training
2015 Challenges
Score Room Mission
Paperwork Flow
Scoring Considerations
Individual Jobs for Score Room
Handling Problems
Final Thoughts
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2015 Challenges
Technical Challenge:Creature Feature
Scientific Challenge:Making Waves
Fine Arts Challenge:Feary Tales
Improvisational Challenge:The Improv Games
Structural Challenge:Lose to Win
Early Learning Challenge:Animal Mish Mash
Service Learning Challenge:Brandaid
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Example Challenges & Colors
• A: Creature Feature (Creature) Orange/Salmon• B: Making Waves (Waves) Yellow• C: Feary Tales (Feary) Blue• D: The Improve Games (Improv) Pink/Red• E: Lose to Win (L2Win) Green• PO: BrandAid (Brand) Grey• IC Purple• Score room Black• Animal Mish Mash (Animal) White
We like to color code everything for easy sorting. Consult your RD/AD for their choice of colors!
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General Procedures When? Report to Score Room by 9:00
Leave time for Breakfast and Sign in before this We’ll be working until about 5:30 (we hope!)
Access to the room is limited Not a place for visiting or hanging out
All paperwork is logged in and out of the room
Refer anything unusual to the room leaders This allows everyone else to continue processing
the “normal” scores, keeping the flow going
Add to the bottom, take from the top This keeps paperwork flowing in time order
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Primary Mission The primary Mission of a DI Score Room is to provide the
announcer at the conclusion of a tournament with an accurate list of place finishes for the teams that competed at that tournament.
Help keep the tournament running smoothly
Get everyone home at a reasonable hour Goal: All scores Complete 1 hr before the award ceremony
Accuracy
Efficiency
Timeliness
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Score Room Mission Accuracy is foremost.
Procedures result in all scoring operations being done twice by independent people.
These two people must agree on the resulting computation.
If in doubt ask your CM or send back to appraiser to correct
Never erase a score Initial ALL changes
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Score Room Mission
Efficiency is defined as computing the final scores by the time that the Tournament Director expects them to be done.
Typically final scores are available about an hour or less after the last team performance.
• Efficiency is secondary to Accuracy.
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Score Room Mission
• Timeliness Process paperwork ASAP Don’t Hold on to Packets! Process Packets in order (first
in first out) Process and move on to the
next step, then file! Have everything completed
well before the scheduled awards ceremony
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Individual Responsibilities
Appraiser – Site, not score room personnel
Appraisal Team Organizer- Site
Score checkers
Computer operators
Score runner
Gate keeper
Paperwork Manager
Score Room Challenge Masters
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Paperwork Flow - Central
AppraisersAppraisers
AppraisersAppraisers
Appraisers
Appraisal Team
Organizer
Gate Keeper
Head Appraiser
Team Manager
Checker (optional)
Paper Work Manager File Manager
Challenge Sites
Score Room
Data Entry 1 Data Entry 2
Results TM, HA
Logs allTime(s) In
Time(s) Out
Final Score
storage area
Runner
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Paperwork Flow - HybridAppraisers
AppraisersAppraisers
AppraisersAppraisers
Appraisal Team
Organizer
Checker (optional)
Gate Keeper
Head Appraiser
Team Manager
Checker (optional)
Paper Work Manager File Manager
Challenge Sites
Score Room
Data Entry 1
Data Entry 2
Runner
HA & TM Copy
Logs allTime(s) In
Time(s) Out
Final Score
storage area
Network or USB Flash Drive electronic check
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Central Score Room Sample Layout
Gate KeeperScore Room
Data Entry 1 Data Entry 2
Final Score
storage area
Check In
Checker
(optional)
Data Entry 1 Data Entry 2
Data Entry 1 Data Entry 2
Tournament Master
Printer / Copier
Paper Flow
Check and Backup
Backup
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Scoring Guidelines Objective - Non-averaged
scores 0, 5, 10, 15 all appraisers agree
Subjective - Averaged scores USS Appraiser ranges 1-30 will vary between
appraisers Rounding – Score program
does this for us 2 digits to right of decimal
.666 > .67 and .333 > .33
Zero Score if element is not present all appraisers scoring that element
must agree it was not there
Deductions all appraisers must agree % of the points earned reason(s) must be noted Deduction Worksheet with
highlighted entry
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Appraiser
Complete the Appraiser Score Sheet
Must complete all assigned items and no more!
Must be legible
Must agree on all deductions, zero scores or non averaged scores (0, 5, 10, 15)
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Appraisal Team Organizer
Collect Appraiser forms, envelope and all paperwork from the team.
Check for legibility and any missing items
Place all paperwork in envelope, give to runner to deliver to checker & Computer Operator
Receive Head Appraiser and Team copies from computer operator - log times in for Head Appraiser.
Log times when team has received their copy
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Making up the Score Packet
Team label on the upper left corner of envelope Please put the papers in this order
Deductions worksheet if there is a Deduction Weigh-in (Check In) sheet (Challenge E Only) Appraisers sheets
In Order (Alpha or Numeric)
Prep area sheet Everything else last Small Envelope with Award Certificates
Team manager Copy of scores also goes in when complete
Stickies on the special stickies sheet stay at the appraisal site to give back to Team manager with team scores
ONLY positive comments! Trash inappropriate ones…
LabelStatus Dots
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Score Checkers Check incoming score sheets for completeness &
legibility
Check Weight held calculation (Challenge E) Not needed for 2015!
Write initials next to calculation
Check order of paperwork Deduction Work sheet
Weigh-in Sheet (Challenge E)
Appraiser sheets (in order)
Prep Area sheet
extra material last
Pass to Computer Operators.
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Score Checker
Ensure Legibility
Common Errors
Subjective vs Objective Objective all must agree
Range
Deductions
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Checking Scores
Never have two team’s paperwork out in your work area at once! If your Head Appraiser needs you to look at
something, put the current team’s paper away!
After checking, please put the score sheets in the order that they appear on the printed Appraiser Assignment sheet form before sending to score room.
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Score Runners
Very Important Job!
Introduce yourself to Head Appraiser, Appraisal Team Organizer and Gate Keeper
Pick up completed score packets from competition sites Team challenges
Instant challenges
Deliver score packets to score room check-in
Make scheduled runs
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Computer Operators - Central Will use provided Computers & Printers
Computer Proficiency very helpful! Importance of accuracy in typing numbers 1st Entry Operators
Enter scores from appraiser sheets Place all remaining paperwork in team envelope
and pass to 2nd entry computer operator 2nd Entry Operators
Re-enter scores from appraiser sheets Check is automatically done when saved
Occasionally enter bad data to verify check
Print 1 Team, 1 Head Appraiser and 1 Score Room Copy
Score Room Copy into envelope Team and HA copies get returned to site in folder
Can download program and be familiar with it http://discoring.texasdi.org/
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Computer Operators - Site Will use provided Computers & Printers Computer Proficiency very helpful! Importance of accuracy in typing numbers 1st Entry Operators
Enter scores from appraiser sheets Place all remaining paperwork in Large envelope Print 1 Team, 1 Head Appraiser and 1 Score Room
Copy Score Room Copy into Large envelope Team and HA copies go in small envelope for HA
Send Large Envelope to Score room for 2nd entry computer operator
2nd Entry Operators Re-enter scores from appraiser sheets Check is automatically done when saved
Occasionally enter bad data to verify check Print Score Room Copy – Put in Envelope
Can download program and be familiar with it http://discoring.texasdi.org/
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Gate Keeper / Check In
Accept all incoming packets Using Check In Computers and Program
Log in and out times on IC/TC
Log out paperwork leaving score room for questions
Do not let unauthorized individuals in score room
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Paperwork Manager
Pick up incoming folders from gatekeeper and transfer to the correct computer operator
Pick up completed folders from Computer Operators
Deliver HA and Team score printouts to return folder
File folders in appropriate boxes by challenge and update checklist
If scores are pulled after filing, hand walk the returned envelope to computer operators and identify actions needed
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Score Room Challenge Master
Knowledge of
the challenges
scoring program
how calculations are done
all score room jobs
Recruit and train
appraisal team organizers
score room personnel
There to help with any questions or issues
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How to Handle Issues
Talk with your score room leader
Mark team with an Issue in the program Enter explanation in Modify Team dialog box
Print Appraiser Feedback form or use “yellow sticky” to describe issue
Put all paperwork in the package
Put on a red sticker
Log team red in the Check-In program
Return to team challenge room for correction
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Processing Issues (cont.)
When a red sticker packet comes back in Log it in Goes to head of the queue for the first
computer It is an older packet than those we’re processing
Could be from A change we requested
A change the Head Appraiser is requesting Partially cover green sticker with red
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Sticker Management
Good packet after 1st entry – put a green sticker on packet
MJAGood packet after 2nd entry and check –
initial green sticker – Send to File
Bad packet during 2nd entry – add red sticker – return for problem resolution
Problem resolved and re-run through 1st entry – add a green sticker
Good packet after 2nd entry and check – initial green sticker – Send to fileMJA
Bad packet during 1st entry – put a red sticker on packet – return for problem resolution
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Practice
Some people will not be doing data entry
Everyone should be familiar with the scoring program
In case of illness, etc.
If you haven’t used it before, please download it and practice
http://discoring.texasdi.org
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Scoring Goals Ensure that every team gets the full credit they
deserve for their challenge solution
And only the credit they deserve
Turn scores around promptly
Allows team managers to review them
Maintain the confidentiality of the scores
Never leave your paperwork unattended
Let everyone get home at a reasonable hour
Have fun in the process
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QUESTIONS!
Ask and we’ll see if we can answer.
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Computer Entry Demo
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Tournament Summary Window
Scoreboard for the tournament number of teams number whose
scores are incomplete
when they should finish
when the scores were printed
Drill down to a challenge level
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Drilling Down to Enter Scores
List of teams in a challenge level performance
time status
being scored?
TC done? IC Done?
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Entering Scores
Data entry of all appraisers’ scores
Computer verifies ranges
Verifies appraiser agreement for objective scores
Computer calculates it all
Computer scales the final results and prints them
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Error Checking
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Entering Item-Specific Deductions
Click on “OK” to close the deduction dialog box
• Click on the square checkbox to the left of the item’s title
• Fill in the deduction value and the reason
• Note that deductions can be a percent of the awarded score (not the max score!)
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Entering “Other” Deductions
Deductions are not normally editable as a safety measure.
To enable:
Right click in the score area
Select “Modify Deductions”
Or, “Alt-D” for you keyboard types
All deductions MUST have a reason
Entered in the second computer
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All Challenge Level Window a VERY useful tool!
Use with Quick Search!
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Issues Form (Modify Team dialog)
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… for your time.
… for your service.
… for your generosity.
… for all you do.