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BIWUG – SharePoint Community
January 29 - 2013
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DELL Software –Control your SharePoint Chaos
Volker Pingen
Senior Solutions Architect
Quest Software GmbH – now a part of DELL
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3 SharePoint Solutions
BYOD Endpoint management
Data management
App/data integration
Business intelligence and analytics
Windows Server mgmt
Performance monitoring
Virtualization mgmt
About Dell Software
Information management
Mobile workforceData center & cloud management
Identity and access management
Network security
Security management & data protection
Endpoint security
Backup and recovery
Virtual protection
Application protection
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4 SharePoint Solutions
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5 SharePoint Solutions
Your survey – Your choice…
User Adoption
Management
Migration
Focus:
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6 SharePoint Solutions
User Adoption
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7 SharePoint Solutions
User Adoption - Challenges
How to bring users to work with SharePoint ???
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8 SharePoint Solutions
User Adoption - Challenges
Adoption problems are caused by 2 key areas: Endusers & IT
Enduser
• Enduser Collaboration = Email– Overtaxed mail stores
– Hard to retrieve lost data in mail stores
• SharePoint interface ≠ integration into daily workstream
• Endusers are confused about SharePoint– Naming
– Structure
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9 SharePoint Solutions
User Adoption - Challenges
IT
• SharePoint (implementation) projects are IT-driven projects
• Enduser is (often) not involded
• Missing guidance for Endusers
How to solve the problem?
• Integrate SharePoint into the daily workstream of users
• Give enduser some guidance what to put where
• Make SharePoint UI friendly for the enduser
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10 SharePoint Solutions
AttachThis
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11 SharePoint Solutions
Conceptually
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12 SharePoint Solutions
Highlights
• Simple Outlook plug-in
• Smart forwarding
• Granular permission setting
• Personalized smart tagging
• Global smart tagging
• Trend reporting available with Pro license
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13 SharePoint Solutions
Client Side
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14 SharePoint Solutions
Server Side
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15 SharePoint Solutions
Quick Apps for SharePoint
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16 SharePoint Solutions
Quick Apps for SharePointKey features and benefits
• Build solutions that you can easily support, maintain and upgrade – up to 80% faster and with no custom coding
• Extend SharePoint beyond out-of-the-box limitations– Controllable, security-aware navigational menus
– Intelligent & highly functional web forms
– Charting / business intelligence (BI)
– Line of business data (LOB) access
• Simplify customization– Drag the web part onto a page & configure
• Does not require in depth knowledge or development expertise– Includes built-in video training and active product community
• Easily repeatable on multiple sites
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17 SharePoint Solutions
This application was built without custom code
Quick Apps for SharePoint
Data View
Data Entry
Data Selector
Navigation
External Data Integration
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18 SharePoint Solutions
Connect To Any External Data Source Through ODBC or Web Services
Data Integration with SharePoint
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19 SharePoint Solutions
EzEditPoint-and-click configuration interface
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20 SharePoint Solutions
Management
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21 SharePoint Solutions
SharePoint Management - ChallengesSharePoint is offering a lack of..
• Security Reporting: Who has access where?
• User Activity: What are users doing on SharePoint? What is used / unused?
• Content: How much and what content is stored where?
• Infrastructure: Overview about all farms incl. servers, roles, etc?
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22 SharePoint Solutions
SharePoint Management - Challenges• Lack of Visibility into the environment
• Cannot monitor users’ activity in SharePoint.
• Expected to support SharePoint sites IT doesn’t know exists
• Time consuming management• Unable to effectively manage permissions across the environment (protecting
data and people).
• Unable to report on the entire environment, including SharePoint Online, auditingwho has access and monitoring what they are doing and tracking what is beingstored and shared.
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23 SharePoint Solutions
SharePoint Management - Challenges• No delegation of duties
• Bogged down by requests from business content owners for permissions andreporting
• No scalability• Cannot anticipate SharePoint growth and storage needs
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24 SharePoint Solutions
Site Administrator for SharePoint
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25 SharePoint Solutions
Conceptually
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26 SharePoint Solutions
Increase Visibility into SharePoint
• 360° discovery and reporting
• Delegated, security-trimmed access
• Pre-migration planning
• Comprehensive security and content management
• User activity auditing
• Growth forecasting and management
Report >> Act >> Enforce >>
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27 SharePoint Solutions
Security Dashboard and Drill Downs
• Centralized SharePoint security reporting, management and policy enforcement to help you:
– Protect your SharePoint data
– Track security changes
– Close loopholes
– Manage user access rights
Report >> Act >> Enforce >>
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28 SharePoint Solutions
Site Permissions Report
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29 SharePoint Solutions
User Permissions Report
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30 SharePoint Solutions
User Activity Dashboard and Drill Downs
• Comprehensive SharePoint user activity monitoring, management and policy enforcement to help you:
– Analyze usage and popularity of sites, pages and individual documents
– Identify stalled and unused content
– Track user activity and content changes
Report >> Act >> Enforce >>
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31 SharePoint Solutions
Site Usage Report
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32 SharePoint Solutions
Site Activity Report
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33 SharePoint Solutions
Content Dashboard and Drill Downs
• Complete SharePoint content monitoring, management and policy enforcement to help you:
– Control your SharePoint storage and growth
– Secure your business critical content
– Restructure data
Report >> Act >> Enforce >>
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34 SharePoint Solutions
Enterprise & Cross Version Report
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35 SharePoint Solutions
Site & Site Collection Report
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36 SharePoint Solutions
Content Database Report
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37 SharePoint Solutions
Site Metrics Report
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38 SharePoint Solutions
Infrastructure Dashboard and Drill Downs
• Detailed IT infrastructure reports of your SharePoint environment (across multiple farms and multiple versions), including:
– Approach SharePoint governance by discovering what’s in your environment
– Inventory SharePoint physical and logical topology across multiple farms
– Start with enterprise view and drill down into any details on sites and users
Report >>
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39 SharePoint Solutions
Farm Report
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40 SharePoint Solutions
Web Application Report
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41 SharePoint Solutions
Information Portal Delegated Access
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42 SharePoint Solutions
Advanced permissions management with Security Explorer
• Single permissions management tool for SharePoint Administrators to:
– Manage all permissions across multiple farms and versions
– Find security weaknesses and over-privileged users
– Backup and restore permissions
– Search by user or access level across the enterprise
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43 SharePoint Solutions
Prepare Before You Migrate
• Pre-migration assessment and planning, enabling you to:
– Discover the true extent of your SharePoint environment
– Review usage reports to prioritize your migration plan
– Monitor content growth to ensure a scalable future environment
– Analyze IT infrastructure to ensure you meet requirements
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44 SharePoint Solutions
SharePoint Online (o365)
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45 SharePoint Solutions
Migration
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46 SharePoint Solutions
Considerations for SharePoint Migration
• SharePoint migrations are challenging:– Requires new hardware
– Server
– SQL
– Windows
• Different types of SharePoint migration:– Cross version (2007 2010 or 2007/2010 2013)
– In version (2010 2010 or 2010 SharePoint Online)
– Different source platforms (SharePoint, File System, Public Folder or Lotus Notes)
• Not ideal to combine SharePoint roll-out with content migration– Dependency
– IT burden
– Budget splitting
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47 SharePoint Solutions
Considerations for SharePoint Migration
• Migration projects are time consuming
• Migration should have no impact on End-users and IT
• SharePoint migrations are challenging:– Requires new hardware
– Different types of SharePoint migration:– Cross version (2007 2010 or 2007/2010 2013)
– In version (2010 2010 or 2010 SharePoint Online)
– Different source platforms (SharePoint, File System, Public Folder or Lotus Notes)
• No matter what migration method is used, IT has to deal with data migration& hardware implementation
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48 SharePoint Solutions
Considerations for SharePoint Migration
• Not ideal to combine SharePoint roll-out with content migration– Introduces too many dependencies
– Hardware roll-out
– SQL Upgrade
– Configuration
– Content migration
• SharePoint 2013 introduces its own changes (UI & capabilities)– Better if content remains consistent
• Potential to split upgrade cost over budgetary periods– Consolidate content in FY1
– Upgrade to SharePoint 2013 in FY2
• Upgrades can and do get postponed/cancelled
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49 SharePoint Solutions
Considerations for SharePoint Migration
• Native migration only supported for SharePoint 2010
• Consolidate the number of SharePoint farms in your environment
• Plan for and monitor content database sizes during migration
• Start preparing for custom application development migration ASAP
• Remember: Upgrade from a pre-release version of SharePoint 2013 to the release version of SharePoint 2013 is not supported
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50 SharePoint Solutions
SharePoint to SharePoint Migration – the native way
• All-or-none approach• No gradual process
• No cleaning process
• Can’t filter content
• Can’t change site structures
• Can’t tag or remap metadata
• Can’t upgrade from older versions (2003-2010 or 2007-2010) directly
• Can’t re-templates sites or migrate users
• Centralized IT driven migrations
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51 SharePoint Solutions
Migration Suite For SharePoint
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53 SharePoint Solutions
Conceptually
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54 SharePoint Solutions
Highlights
• Agentless – Nothing deployed to source or target servers
• Uses SharePoint web services; No direct database writes
• Leverage existing SharePoint permissions; No need for privileged account
• Works across domains, proxies, and firewalls
• Synchronizes post migration changes
• Retain, reassign, or add metadata; remap content types; tag content
• Migration can be scheduled, run in bulk, run in various ways
• Supports ALL SharePoint: 2013, 2010, 2007, 2003 on-premise & online
• Supports local or mapped windows disks & Exchange 2003, 2007, & 2010
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55 SharePoint Solutions
Restructure & Filter Your Content
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56 SharePoint Solutions
Map To Custom Content Types and Managed Metadata
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57 SharePoint Solutions
Your questions?
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58 Confidential Pre Sales
Thank You