Databases, Spreadsheets, Templates … OH MY!Converting Recital Recordings Data at the University of Kentucky into MARC (eventually)
The Spreadsheet: ProblemsIndividual pieces = one rowMultiple namesNotes = all in one field for every
pieceDates = more than one
performance?Performed work order = mysteryNo (or few) programs
The Spreadsheet: SolutionsMoving data (mostly notes) to
one lineSeparating out namesNotes: created columns using the
periodDates: separated recitals and
ensemblesWork Order: created column for
thisAutomated process to create a
contents note
Templates
OCLC Constant Data File Voyager (ILS) Templates
Pro: Adding record directly to OCLC
Pro: No need to redo templates if change ILS
Con: person entering data has to have access to OCLC◦ (Connexion Browser is
an option)
Pro: Anyone with access to the ILS can be trained to use the template
Con: Would have to load records into OCLC from ILS
Con: Would need to redo templates if moved ILS’s (or even upgrade versions)
THE FUN STUFFSeparating the notes field, used the period to create multiple rows. Worked well in some places, not so much in others:
CurrentlyOrganizing programsCreating contents notes and
finalizing 1982-89 data for MARC records
Editing continues on 1990- dataSurvey in the works
◦How other institutions house, organize, and catalog their local recordings
More InformationSee our Recital Database in
action: http://libwebsrv2.uky.edu/recital/
My blog on the project: http://ukmusicrecitalsproject.blogspot.com/