CTE FUNDING SOURCES
NEW CTE ADMINISTRATORS WORKSHOP
Joanne MahonyOffice of Career and Technical Education
September 23, 20111
FUNDING SOURCESFEDERAL
CARL D. PERKINS• TITLE I CTE PERKINS• TITLE II TECH PREP
(not funded for 2012)
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FUNDING SOURCES
STATESTATE EDUCATION FUNDING ACT• SECTION 61a(1) ADDED COST• SECTION 61a(2) ADMINISTRATOR
REIMBURSEMENT
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Carl D. Perkins Act – purpose
• To more fully develop the academic and career and technical skills of students who enroll in career and technical education programs
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FEDERAL
• CTE PERKINS – TITLE I GRADES 9 thru 14 CTE PERKINS 85% ALLOCATED TO
SCHOOLSReserve Option
STATE-APPROVED CAREER AND TECHNICAL EDUCATION
PROGRAMS
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FEDERALTECH PREP PERKINS – TITLE II
Intent was to support a seamless transition from Secondary to Postsecondary
• Academic alignment• Non-duplicative coursework• Earn articulated credit• Reduce remediation
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PROGRAM OF STUDY
GRADES 11 thru 16 ALIGNED CTE CURRICULUM ARTICULATED CTE PROGRAMS
WITH POSTSECONDARY ENTERED ON MEGS
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ADDED COST FUNDINGSTATE EDUCATION FUNDING ACT – SEC. 61a(1)
FUNDING PURPOSES
SUBSIDIZE CTE PROGRAM COSTS WHICH ARE OVER AND ABOVE NORMAL COSTS DRIVE FUNDING TO SUPPORT PROGRAMSLEADING TO HIGH WAGE/HIGH SKILL/HIGH DEMAND EMPLOYMENT
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ADDED COST ALLOCATIONSState Dollars
60%ALLOCATED TO PROGRAMS BASED ON
STATE-DETERMINED RANK LISTSTATE APPROVED CIP PROGRAMSRANK LIST IS DETERMINED BASED ON:
Job Openings PlacementWages
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ADDED COST ALLOCATIONS40% DIVIDED PROPORTIONALLY AMONG 53
CEPDs STATE APPROVED CIP PROGRAMS
FCS – Parenthood plus 3 other segments required CEPDs DETERMINE RANKING:
CEPD’s Options or State Rank List
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ADDED COST ALLOCATIONS
NOTE: ADDED COST FUNDS ARE GENERATED BASED UPON THE PREVIOUS YEAR’S DATA (ENROLLMENT, MINUTES PER WEEK, AND NUMBER OF WEEKS)
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For Example: Added Cost Funds received in 2011-12 were based upon 4483D enrollment data submitted in 2010-11
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ADDED COST ALLOCATIONS
MAJOR REPORTS
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Due DatesCEPD OCTE4/18/12 4/25/12 4483D – ENROLLMENT REPORT
Must be accurate Can be entered and checkedthroughout the year
6/22/12 6/29/12 4301 – END-OF-YEAR EROLLMENT (unduplicated)
CEPD OCTE
11/2/11 11/9/11 4033 – EXPENDITURE REPORT (2010-11
Year)
4/30/12 5/7/12 FOLLOW - UP
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MAJOR REPORTS
USE OF FUNDS
MINIMUM OF 90% OF ADDED COST FUNDSRECEIVED FROM STATE MUST BE SPENTON PROGRAM IMPROVEMENT CATEGORIES
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PROGRAM IMPROVEMENT EXPENDITURECATEGORIES INCLUDE:
Line Item Expenditure Category
Instruction 3 Local Travel 4 Equipment Rental &
Maintenance 5 Supplies, Materials &
Other Expenses
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Line Item Expenditure Category Support Services
8 Career Guidance – Pupil 9 Student Organizations – Pupil
10 Career Placement & Follow-Up Survey – Pupil
12 Professional & Curriculum Development –
Improvement of Instruction
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13 Planning, Research, Evaluation & Marketing – Central Services
14 Advisory Committees – Community Services, Other
Equipment22 Equipment Instruction – Capital
Outlay23 Equipment Support – Capital
Outlay
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Line Item Expenditure Category Instructional Salary Breakdown 25 Summer Agriculture Production Salaries 23 Summer Co-op/Capstone Coordination
Salaries
ADDED COST FUNDS MAY BE SPENT ON ANY STATE-
APPROVED CTE PROGRAM
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LOCAL CONTRIBUTION
REQUIRED MATCH
PLEASE REFER TO THE ADDED COST GUIDELINES
ON THE OCTE WEBSITE.
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PERKINS GRANT PROCESSFederal Perkins CTE
JULY 1 - Perkins Grant / Program Year Begins
AUGUST (last business day of the month) - End-Of-Year Report for Previous FY Grants Due
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SEPTEMBER/OCTOBER - Perkins CPI Data Generated (Previous Year) - Previous Grant Year Close-Outs Completed - Tech Prep Data Collected
DECEMBER 31 - Consolidated Annual Report (Perkins Year-End Report) due to USDOE (Narrative, Accountability/Data, and Financial)
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JANUARY Grant Dissemination Technical Assistance
Meeting
FEBRUARYNext Fiscal Year CTE Grant Allocations
determined and disseminated
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FEBRUARY/MARCHCPI Target Negotiations
APRIL 1CTE Applications for next Fiscal Year are due through MEGS
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APRIL/MAY-Grant Applications for next fiscal year are
reviewed by OCTE
JUNE 1 Current Year Budget Revisions Due/Amendment Lock Out
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JULY • Federal Letter of Credit Received• Perkins Grant Approval for next Fiscal Year Notification to recipients
(Formula grants via MEGS)
JUNE 30
End of Current Fiscal/Program Year
JULY 1
Beginning of new Fiscal Grant Year “New Cycle”
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“TO DO” LIST
PRIOR TO GRANT APPLICATION SUBMISSION:
REVIEW ALL RELEVANT DATA/INFOActivities are driven by indicator performance
REVIEW GUIDELINES FOR GRANTS (ALLOWABLE EXPENDITURES/Function Code Guide, etc.)
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PLAN ACTIVITIES ON THE BASIS OFINDICATOR PREFORMANCE, REGIONAL NEEDS, AND STATE PRIORITIES
REVIEW PREVIOUS YEAR’S APPLICATIONAND END-OF-YEAR REPORT
TRAIN STAFF ON ENTERING APPLICATIONVIA MEGS
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AFTER GRANT SUBMISSION MONITOR GRANT EXPENDITURES CONTINUOUSLY
SUBMIT BUDGET REVISIONS AND REVISED ACTION PLANS PROMPTLY
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NO BUDGET REVISIONS AFTER 1st WEEK IN JUNE MEGS LOCKOUT
DRAW DOWN FUNDS MONTHLY (every 30 days)
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THROUGHOUT PROCESS
WORK VERY CLOSELY WITH BUSINESS OFFICE• Example: Final Expenditures on MEGS should be
same as those on CMS
REQUEST TECHNICAL ASSISTANCE FROMOCTE STAFF
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WWW.MICHIGAN.GOV/MDE/OCTEOFFICE OF CAREER AND TECHNICAL EDUCATION
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MICHIGAN ELECTRONICGRANTS SYSTEM
(MEGS)
WEB-BASED (OFFICIAL) SUBMISSION OF GRANTAPPLICATIONS AND END-OF-YEAR REPORTS
CTE PERKINS
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MEGS PREPARATION
OBTAIN MEIS ACCOUNT NUMBER FROM MICHIGAN DEPARTMENT OF EDUCATION WEBSITE
LEVEL FOR THE GRANT(S) DETERMINED BY LEVEL 5
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5 – SUBMISSION LEVEL SUPERINTENDENT DESIGNATED FISCAL AGENT CONTACT
4 – GRANT ADMINISTRATOR/WRITER ASSIGN LOWER LEVELS INITIATE/MODIFY SUBMIT TO PERKINS GRANT
COORDINATOR
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MEGS LEVELS DETERMINED BY 5s
3 – GRANT ADMINISTRATOR - LIMITED ANOTHER AGENCY
2 – WRITE AND VIEW CAN ASSIGN LEVEL 1
1 – VIEW ONLY
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OCTE Team LeadersJacqueline Dannis – [email protected]
• Regions 1, 2, 3, 4, 5 and 25 Patricia Talbott – [email protected]
• Regions 6, 7, 8, 9, 11 and 16Christine Reiff – [email protected]
• Regions 10, 14, 15, 17, 18, 22 and 23Norma Tims – [email protected]
• Regions 12, 13, 19, 20, 21 and 24
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