ctcLink Project Update
Kelly Blackwood
October 24, 2014
Implementation of modern software to replace our legacy systems for student administration, academics, student finance, college financials, HR, payroll and data/reporting.
24/7 access to online tools and services for students, faculty and staff
A set of interconnected software modules to help us streamline and standardize business processes across all colleges and SBCTC
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Academic StructureRecruiting & AdmissionsAcademic AdvisementCampus CommunityStudent RecordsCurriculum ManagementFinancial Aid & Student FinancialsStudent Self ServiceFaculty CenterAdvisor Center
General LedgerAccounts PayableAccounts Receivable & BillingAsset Management Treasury (Cash Management)BudgetingGrants & ProjectsContract Management Purchasing and Procurement Strategic Sourcing Supplier Contracts Expenses
RecruitingCore HRBenefitsTime & LaborAbsence ManagementPayrollTalent Acquisition ManagementePerformanceEmployee & Manager Self Service
Other Key Components:
Reporting & AnalyticsManagement DashboardPortal (ctcLink Gateway)Self-serviceWorkflowRoom/Events SchedulingMobility
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System Overview• Colleges: 34• Campuses and
Centers: 77
• Students: 400,000• Full time faculty and
staff: 22,000• Years on legacy
system: 34• When ctcLink will be
complete: AY 2017-18
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ctcLink Implementation Schedule
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FirstLink Implementation Activities
• Weekly status meetings with Project Leadership
• Data Mapping, Conversion, Validation
• Security Matrix, Assigning Roles
• User Acceptance Testing
• Supporting Systems review & integration planning
• Schedule and logistics for Training
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Critical Success Factors for FirstLink Go-Live
Colleges must be able to:
• Register Students• Collect Tuition• Award Financial Aid• Disburse Financial Aid• Process Payroll• Purchase Goods
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Wave 1 Activities
• User Acceptance Testing
• Student and Employee Data Cleanup (bio-demo)
• Configuration
• Data Conversion and Mapping
• Data Cleanup
• Supporting Systems Review
• Demo Access
• Bi-weekly meetings with PMO
Wave 1 colleges current and upcoming activities:
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Paycheck Earnings
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Paycheck Taxes
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Paycheck Deductions
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Follow the Blog! ctcLink.wordpress.com
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Be Connected, Stay Informed• ctcLink.sbctc.edu College Resources• ctcLink Collaboration “365” site
– Instructions to sign up for the Collaboration site are under “How To” on College Resources page
• ctcLink SME listservs– Campus Solutions (Student/Academic) – ctclinksme-cs – Finance – ctclinksme_fin– Financial Aid – ctclinksme-finaid – Human Capital Management (HR/Payroll)– ctclinksme-hcm– Technical –ctclinksme_tech– Reporting/Analytics – ctclinksme_rpt To join a list: http://www.sbctc.edu/docs/collegeaccess/it/_m-mailman-index.aspx#subscribe
• Follow the ctcLinkblog: ctclink.wordpress.com• ctcLink college team and SMEs roster
– Located on College Resources Homepage
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[email protected] the ctcLink Blog: ctclink.wordpress.com Website: ctclink.sbctc.edu