Download - CST-094 Basic SpreadSheet Click your left mouse button to proceed... © Delta College CST Faculty
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CST-094 Basic SpreadSheet
Click your left mouse button to proceed . . .
© Delta College CST Faculty
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SpreadSheets handle numbers
EXCEL
Click your left mouse button to proceed . . .
Organize numbers in rows and columns
Perform mathematical calculations – sum of numbers
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The SpreadSheet
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Columns are named A - B - C . . .
Click your left mouse button to proceed . . .
A B C D
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Rows are numbered 1 - 2 - 3 . . .
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A B C D1
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Intersection of Row and Column is a CellCell Address is ColumnRow
Click your left mouse button to proceed . . .
The highlighted cell is the “Current Cell” or the “Active Cell”
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Cell A1
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Move from Cell to Cell with the Arrow Keys
Click your left mouse button to proceed . . .
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Pressing the Down-Arrow Key moves one cell Down - from A1 to A2Cell A2
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Move from Cell to Cell with the Arrow Keys
Click your left mouse button to proceed . . .
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And . . . pressing the Right-Arrow Key moves one cell to the Right - from A2 to B2Cell B2
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Or . . . Click the Left Mouse Button on a cell to make it the Current Cell
Click your left mouse button to proceed . . .
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The Mouse Pointer was moved to Cell C4 and the Left Mouse Button was ClickedCell C4
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Cells Contain DataText in a cell is called a Label
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By default, labels in a cell are left-justified within the cell
Cell A1 contains the label: Delta
Delta
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Labels automatically spill overto the next cell if needed
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As long as cell B1 does not contain any data, the “spilled-over” text will display and print
Cell A1 now contains the label: Delta College
Delta College
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Cells can also contain a Number
Click your left mouse button to proceed . . .
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By default, numbers in cells are right-justified within the cell
Cell A1 contains the number: 123
123
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Often, you need to format the number . . . . . . later
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Sometimes, the number will not appear formatted -- until you make it look “pretty”
Cell A1 contains the number: 123.40
123.4
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Cells can also contain a calculation, called a Formula
Click your left mouse button to proceed . . .
A B C D1
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Cell A1 contains the number 15
Cell A2 contains the number 12
Cell A3 will contain the sum of these two numbers
15
12
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Formulas operate on cell addresses
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A B C D1
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Cell A1 contains the number 15 Cell A2 contains the number 12 Cell A3 contains a formula
Cell A3 says “This cell equals the number in Cell A1 added to the number in Cell A2”
15
12
=A1 + A2
Formulas begin with an = sign.
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The Result of the formula appears in the cell
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A B C D1
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Cell A1 contains the number 15 Cell A2 contains the number 12 Cell A3 contains a formula
Cell A3 says “This cell equals the number in Cell A1 added to the number in Cell A2”
15
12
27
Result
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Where is the formula shown?. . . In the Edit Line!
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The Name Box displays the address of the current cell (A3)
NameBox
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Where is the formula shown?. . . In the Edit Line!
Click your left mouse button to proceed . . .
The Formula Bar displays what is really in the current cell (=A1+A2)
NameBox
FormulaBar
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Correcting Misteaks
• During data entry– Backspace / Delete / Re-Key
• After data entry– Make cell active
• Re-Key
• In Contents Box: Backspace / Delete / Re-Key
Mistakes
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Click your left mouse button to proceed . . .
Range of Cells
• Single Cell
• Adjacent Cells in a Row
• Adjacent Cells in a Column
• Adjacent Cells in a “Rectangle”
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Click your left mouse button to proceed . . .
( A1 : A3 )
Colon( )Beginning
Cell Address
Ending Cell
Address
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Click your left mouse button to proceed . . .
Range of Cells
• Single Cell
• Adjacent Cells in a Row
• Adjacent Cells in a Column
• Adjacent Cells in a “Rectangle”
( A1 : A1 )
( A1 : C1 )
( B1 : B5 )
( A1 : C3 )
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Click your left mouse button to proceed . . .
A B C D1
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Range of Cells• Single Cell ( A1 : A1 )
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Click your left mouse button to proceed . . .
A B C D1
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Range of Cells• Adjacent Cells in a Row ( A1 : C1 )
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Click your left mouse button to proceed . . .
A B C D1
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Range of Cells• Adjacent Cells in a Column ( B1 : B5 )
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Click your left mouse button to proceed . . .
A B C D1
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Range of Cells• Adjacent Cells in a “Rectangle” ( A1 : C3 )
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Click your left mouse button to proceed . . .
A B C D1
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The Mouse Pointer• Select a Cell – click within it• Pointer is an outlined PLUS sign• Selected cell is outlined & has box in lower right
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Click your left mouse button to proceed . . .
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The Mouse Pointer• Select multiple Cells – click within first one• Pointer is an outlined PLUS sign• Drag to select the rest
Multiple cells are surrounded by border and box is in lower right corner -- Starting cell remains original color
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Click your left mouse button to proceed . . .
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The Mouse Pointer• If pointer at the border of a cell and dragged• Pointer is an Arrow on top of a 4-way + arrow• Cell is MOVED to where you drop it
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Click your left mouse button to proceed . . .
A B C D1
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The Mouse Pointer• If pointer at the border of a cell and dragged• Pointer is an Arrow• Cell is MOVED to where you drop it
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Click your left mouse button to proceed . . .
A B C D1
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The Mouse Pointer• Select a Cell – click on box in lower right corner• Pointer is a regular PLUS sign• Drag to select multiple cells
Delta
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Click your left mouse button to proceed . . .
A B C D1
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The Mouse Pointer• Select a Cell – click on box in lower right corner• Pointer is an regular PLUS sign• Drag to select multiple cells – and automatically copy
Delta Delta
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Click your left mouse button to proceed . . .
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Range of Cells• Define a Range of Cells by Highlighting it
– Point and click WITHIN the first cell– Hold the mouse pointer and drag to the last cell
( A1 : C3 )
Important: Do not point at border of cell while defining a range
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A B C D1
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Click your left mouse button to proceed . . .
Range of Cells• Define a Range of Cells by Highlighting it
– Point and click WITHIN the first cell– Hold the mouse pointer and drag to the last cell– Release the mouse pointer
( A1 : C3 )
Important: Do not point at border of cell while defining a range
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Click your left mouse button to proceed . . .
Key the function in Cell A3
Point at the Box in the lower right corner of Cell A3 – your mouse pointer is a PLUS sign
You can copy this function!
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15
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42=SUM(A1:A2)
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Click your left mouse button to proceed . . .
Drag the box in the lower right corner from Cell A3 to Cell B3 to highlight the range (A3:B3)
You can copy this formula!
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42=SUM(A1:A2)
Highlight the range for the copy . . .
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Click your left mouse button to proceed . . .
You have copied the function
You can copy this formula!
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42=SUM(A1:A2) =SUM(B1:B2)
The formula is automatically copied from the first cell to the rest of the cells in the range
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Click your left mouse button to proceed . . .
Instead of summing Column A, you are summing Column B
You copied the function one column to the right
The Function Was Adjusted
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42=SUM(A1:A2) =SUM(B1:B2)
The new formula is adjusted one column to the right
This is called Relative Addressing
A’s become B’s
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Click your left mouse button to proceed . . .
This is called Relative Addressing because the formulas are adjusted “relative” to how they were copied
Of Course, the Cells Show the Results of the Formulas
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42
27 68
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Click your left mouse button to proceed . . .
Key the function in Cell C1 Select the range (C1:C2) using the corner box Drag the corner box down to copy
The Formula was copied down one row so the “1’s” become “2’s”
You Can Also Sum In A Row
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42
=SUM(A1:B1)
=SUM(A2:B2)
1’sbecome
2’s
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Click your left mouse button to proceed . . .
The Results of the calculations are shown in the cells
You Can Also Sum In A Row
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42
41
54
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Click your left mouse button to proceed . . .
The Asterisk (*) is used for multiplication
Here’s Some Multiplication
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=A1 * B1The formula in Cell C1 says “I’m equal to the number in Cell A1 multiplied by the number in Cell B1.
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Click your left mouse button to proceed . . .
The formula can be “Copied-Down” by dragging the corner box . . .
Here’s Some Multiplication
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=A1 * B1The “1’s” become “2’s” so you end up multiplying Cell A2 by Cell B2 and putting that result in Cell C2
=A2 * B2
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Click your left mouse button to proceed . . .
As usual, the results are in the cells
Here’s Some Multiplication
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15
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26
42
390
504
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Math Symbols
• + Addition
• - Subtraction
• * Multiplication
• / Division
Click your left mouse button to proceed . . .
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Click your left mouse button to return to the PowerPoint Viewer . . .
This Concludes Introduction to Excel
© Delta College CST Faculty