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COUNTY OF SAN DIEGO HHSA • 3851 Rosecrans Street
San Diego, California
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County of San DiegoVital Records and Statistics
HEIT 262 Directed Clinical Practice (DCP) Professor JagielinskiRoberta SteeleMay 13, 2016
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HHSA: Health and Human Services AgencyPublic Health is government working with private organizations and community-based professionals to:• Increase the years and quality of
healthy life• Promote health behaviors• Prevent disease and injury• Protect the community from health
emergencies• Assure access to health care• Eliminate disparities in health status• Ensure a healthy environment• Conduct surveillance and control of
reportable diseases
HHSA LIVE WELL Public Health Services brochure
WHAT IS PUBLIC HEALTH?
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WHAT DOES VITAL RECORDS & STATISTICS DEPARTMENT DO?
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Issue Burial Permits
WHAT DOES VITAL RECORDS & STATISTICS DEPARTMENT DO?
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Register Certificates of Death
WHAT DOES VITAL RECORDS & STATISTICS DEPARTMENT DO?
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Register Certificates of Death& Issue Burial Permits
WHAT DOES VITAL RECORDS & STATISTICS DEPARTMENT DO?
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WHAT DOES VITAL RECORDS & STATISTICS DEPARTMENT DO?Register Birth Certificates & Register Fetal Deaths
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My DCP GOALS
TEAMWORK
• Learn from and be part of a Vital Records Team
• Be one of the best interns ever• Be a team member by helping
where ever the need• Work hard and efficiently• Leave a Project Gift
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My DCP
VITAL RECORDS & STATISTICS Work Processes
• Served as a Registrar – Registration of
Certificates of Death=390 processed
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My DCP
VITAL RECORDS & STATISTICS Quality Improvement
• Developed a Registration of Certificate of Death– Standard Operating
Procedure (SOP) training documentation
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Registration of Certificate of Death Standard Operating ProceduresCreation
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My DCP
VITAL RECORDS & STATISTICS Work Processes
• Served as a Registrar – Issuance of Burial
Permits= 390 processed
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My DCP
VITAL RECORDS & STATISTICS Quality Improvement
• Registrar: Issuance of Burial Permits– Developed a Issuance
of Burial Permits SOP training documentation
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Issuance of Burial Permits Standard Operating ProceduresCreation
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My DCP
VITAL RECORDS & STATISTICS Work Processed
• Coding Death Certificate Amendment &
• ERDS Hardcopy Email Death Certificate Coding= 389 processed
• Saving Log Folder ERDS E-Amendments= 214 processed
• Scan Affidavit to Amend from State-Already Signed = 29 pages
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My DCP
VITAL RECORDS & STATISTICS Work Processes
• Outlook E-Amendments
• Fetal FDRS Outlook Email Request
• Burial Permit Hardcopy Refile = 37 processed
• ICD-10 Coding Tips from Patty documented
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My Final GOAL
A GIFT• Leave a project gift-
ten processes mapped
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MappingTen Process Flowcharts
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• Log Folder ERDS E-Amendments• Saving MRT Amendments• ERDS Hardcopy Email Death
Certificate Coding• Scan Affidavit to Amend from
State-Already Signed• Outlook E-Amendments• Fetal FDRS Outlook Email Request• Burial Permit Hardcopy Refile• ICD-10 Coding Tips• Registration
MappingTen Process Flowchart
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Working in the Vital Records Department on many Certificates of Death and Burial Permits, changed my life. It truly changed how I looked at life.
I saw how many people died each day. They lived and they died. Over. These people had meant something to someone, even the John and Jane Doe’s.
Be careful how you complete a Certificate of Death; it’s like a headstone – it leaves a final purpose to a loved one’s life.
I started in Vital Records & Statistics a week before my Dad passed. It was difficult working in the Vital Records & Statistics department actually helped me cope with his death.
MY DCPFINAL TAKEAWAY
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A very special Thank You!
To All the Staff at County of
San Diego, especially Jeff Johnson, Epidemiology Director;
Heidi Lowe, Vital Records and Statistics Director;
Elizabeth Virgen-Santos, Senior Medical Records Technician; and to
Holly Jagielinski, Professor at San Diego Mesa College for her customized placement and
oversight.
Thank You!