Copyright 2007 EcoSys Management LLC All Rights Reserved. Confidential and Proprietary Information.
1
Integrating Financial Management
with Project Management using EcoSys Financial Manager
Neely Hemassi, PMPDirector
EcoSys Management
Copyright 2007 EcoSys Management LLC All Rights Reserved. Confidential and Proprietary Information. 2
Presentation Overview
How to manage top-down strategy & financials and align them with the programmes & projects being delivered?
Using EcoSys Financial Manager:Enterprise Funding & BudgetingProgramme & Project Cost ForecastingPerformance ManagementIntegration of Project Management & GL
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Company Background
Enterprise Project Management History • EcoSys key personnel designers/developers of Primavera’s enterprise
suite
• Leading Primavera systems integration provider
Enterprise Expertise • Have supported over 150 enterprise implementations across
numerous industries
• Financial Management / Business Performance Management
• Enterprise Project Management
• Primavera Certified Technology Partner and Premier Service Partner
Proven Enterprise Software Track Record• EcoSys’ Financial Manager addresses critical needs voiced by our
customers
• Web scalability and ease of use applied to address core business practices
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EcoSys Bridges Corporate Strategy with Project Financials
Copyright 2007 EcoSys Management LLC All Rights Reserved. Confidential and Proprietary Information. 5
Key Benefits of EcoSys Financial Manager
Ease of use of spreadsheets on the web with accuracy and integrity of an enterprise application
Automation of offline & manual processes
Auditable financial repository
Flexible performance reporting
Supports full transparency & drilldown of performance data
Integration with ERP/GL and Project Management
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Financial Manager Walkthrough
Annual & Multi-year Budgeting Programmme/Project Forecasting Capitalisation Period Closeouts and Reporting Consolidation & Reconciliation
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Annual & Multi-Yr Budgeting
Feature Highlights:
Link organisational budgets to projects/operations Budget using prior year and carryover data Take into account project/operations forecasts
when defining departmental and project budgets Budget multi-dimensionally (by product lines,
assets, strategic objectives, resources) Budget by cost category (labour, material,...)
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Budget Planning Using Primavera Actuals/Forecasts
Primavera Forecasts used as basis for Budget
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Linking Organisational & Project Budgeting
Department Budget
Top-down Project Budget
Compare toSchedule Driven
Forecasts
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Budget AlignmentAlignment Category
Top Down Alignment
Budget Target
Align Projects, Operations,
and Resources to Targets
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Programme/Project Cost Management
Ease of use of Excel, with integrity of centralised app Perform both high-level forecasting and detailed
itemised forecasts
Forecasts driven by resource planning/project schedules where they exist in Primavera
Forecast by Cost Category (labour, equipment, travel,...)
Forecast by Financial Period (Month/Year), Phase
Differentiate Capex & Opex
Compare to unlimited versions of prior forecasts
Support programme and department-level analysis
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Project Cost Management
Enter forecasts directly into spreadsheet cells
Compare against prior forecast versions
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Project Capitalisation
• Funds can be categorised as capital vs operating• Programme, portfolio, project, and non-project budgets
are broken down into capital and operating amounts
Capital
£
£
£
Budget
Enterprise Funding Sources
£
Operating
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Capitalisation Rules
Costs and expenses incurred on projects are mapped to EcoSys as capital or operating
Definition based on flexible rules: by project, activity, resource, phase, or manually assigned
By Project
By Activity
By Resource
By Time-period(milestones)
EcoSys supports flexible definition ofCapital / Operatingcosts for labour and expenditures
Categorisation
Capital
Operating
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Period Closeouts & Reporting
Feature Highlights: Period closeout process and audited actuals at
organisational, project, and operational level Actuals history is locked down, changes requires
formal adjustment process Flexible performance reporting
– Budget-Forecast Variance– Performance Metrics tied to Budget– Executive Performance Views– Forecast Trend Analysis– Graphical Charting
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Reporting
Create Variance
Formulas for Budget
Performance Measurement
Run Time and Real Time Analysis
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Consolidation and Reconciliation
Feature Highlights:
Integrate data from various systems ERPs, GL Primavera, Microsoft Project Timesheets Resource Management Budgeting Systems
Integrate multiple sets of actuals for reconciliation and validation
Views and reports pinpoint sources of variance and validate management financials against cost accounting systems
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Actuals and Accruals
Drill-down to transactions
Project Actuals
SAP Actuals
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Consolidation and Reconciliation
Consolidate GL Data for Cost
Center
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In Summary
EcoSys integrates financial strategy & cost management with project management
EcoSys eliminates need for offline Budget & Cost Control efforts which are disconnected from Projects
EcoSys provides a central repository that integrates top-down and bottom-up financials in an auditable system
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Questions?
Neely HemassiEcoSys [email protected]+44 777 1611 553
Thank You!