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OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Word 2002
FORMATTING
PARAGRAPHS
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Performance Objectives• Turn on/off the display of nonprinting
characters• Change the alignment of text in paragraphs• Indent text in paragraphs• Automate formatting with Format Painter• Create numbered and bulleted paragraphs• Create ordinals• Change line spacing in a document• Repeat the last action• Reveal formatting
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Nonprinting Characters
Displaying Nonprinting CharactersClick button
Displays…
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OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Formatting Marks
Displaying Nonprinting Characters
Insert a checkmark for eachtype of mark
to be displayed
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Paragraph Alignment
To Align Text Button Shortcut Command
Left Margin
Between Margins
Right Margin
Left & Right Margins
Ctrl + L
Ctrl + E
Ctrl + R
Ctrl + J
Or in ParagraphDialog Box(Format, Paragraphor right-click, Paragraph
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Paragraph Spacing
Before Paragraph
After Paragraph
Line Spacing
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OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Indenting Text
Ruler and Indent Markers
AlignmentButton First Line Indent
Hanging IndentLeftIndent
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OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Indent Examples
First Line Indent:½ inch
Left Margin Indent:½ inch
Hanging Indent:½ inch
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Numbered and Bulleted Paragraphs
Use buttons…
…or “As you type”
options
Numbering
Bullets
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Bullet and Numbering Options
Format, Bullets and Numbering
Reveals…
Bulleted Tab Numbered Tab Outline Numbered Tab
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Creating Ordinals
Ordinals
1st → 1st
2nd → 2nd
3rd → 3rd
16th → 16th
102nd → 102nd
Typing Number and st, nd, th, or rd followedby space is automatically changed
For Example…
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Changing Line Spacing
By Keyboard…Ctrl + 1 → Single SpacingCtrl + 2 → Double SpacingCtrl + 5 → 1.5 Line Spacing
By Toolbar Button…
By Dialog Box… Choices
Settings…
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Reveal Formatting Task Pane
A click of choices herereveals related dialogboxes, for example…
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Commands ReviewHow do you turn on/off display of nonprinting characters? Click button
Displays…
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Commands ReviewHow do you open the Display Options dialog box?
Tools, Options
Insert a checkmark for eachtype of mark
to be displayed
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Commands ReviewHow do you align text at the left margin?
Between the margins? At the right margin? At the left and right margins?
Use buttons
Format,Paragraph
or…or…
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Commands ReviewHow do you return all paragraph formatting to normal?
Select text then press Ctrl + Q
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Commands ReviewHow do you display the Paragraph dialog box?
Format,Paragraph
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Commands ReviewHow do you indent the first line of a paragraph?Tab Key, Ruler & Indent Markers
First Line Indent
…or use Specialin Paragraphdialog box
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Commands ReviewHow do you indent the left margin of all
lines of text in a paragraph or selected paragraphs?
Ruler and Indent Markers
…or increase Left Indentin Paragraphdialog box
Left Indent
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Commands ReviewHow do you decrease the indent of text in a paragraph?
Adjust Ruler and Indent Markers
…or decrease numbersin Paragraph dialog box
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Commands ReviewHow do you indent left and right
margins of a paragraph?
Adjust Ruler and Indent Markers
…or increase numbers in Paragraph dialog box
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Commands ReviewHow do you create a hanging
paragraph?
Move Top Indent Marker to Left
…or use Specialin Paragraphdialog box
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Commands ReviewHow do you create numbered or
bulleted paragraphs?Use buttons…
…or “As you type”
options
Numbering
Bullets
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Commands ReviewHow do you display the Bullets and
Numbering dialog box?
Format, Bullets and Numbering
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Commands ReviewHow do you change to single spacing? Double
spacing? 1.5-line spacing?By Keyboard…
Ctrl + 1 → Single SpacingCtrl + 2 → Double SpacingCtrl + 5 → 1.5 Line Spacing
By Toolbar Button…
By Dialog Box… Choices
Settings…
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Commands ReviewHow do you repeat the last word
processing action?
Using Menu Commands Edit – Repeat
Using the Keyboard Ctrl + Y or F4 Key
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Commands ReviewHow do you use the Reveal Formatting Task Pane?
A click of choices herereveals related dialogboxes, for example…
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment and
Spacing• Indenting• Numbered and
Bulleted Paragraphs
• Ordinals• Line Spacing• Reveal
Formatting Task Pane
• Commands Review
Coming Next
Formatting Documentsand
Sections