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Confidential
REASONS TO THRIVE IN
O5
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Confidential
Mission Statements
Children’s Orchard Mission
To redefine and lead the children’s resale category
Corporate Mission
To build prosperous retailers and valuable businesses
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Confidential
Reasons #5
Controlling the Cube: Using Cache Cards and Gift Cards to Make Us Prosperous
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Confidential
Purpose
Build your machine through proper handling, accounting, and protection of these valuable tools.
Success isn't a result of spontaneous combustion. You must set yourself on fire. Arnold H. Glasow
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Confidential
Cache and Gift Card Transactions
30,000+ Transactions!
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Confidential
Gift Card Transactions
Gift Cards cannot be reloaded
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Confidential
Gift Cards
Ringing a Gift Card Sale
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Confidential
Gift Cards
Redeeming a Gift Card
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Confidential
Gift CardsRecording Gift Card transactions on your
weekly report
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Confidential
Cache Card Transactions
Recycle your Cache Cards!
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Confidential
Cache Card Transactions
Differentiating the $35/$10 and $30/$10
store credits
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Confidential
Cache Card Transactions
Ringing transactions through the sales register
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Confidential
Cache Card Transactions
Gathering your information
Interactive Buy Register Closing SheetSTORE CREDIT BUYS
Register 1 Register 2
Sellers Name: Sellers Name:Store Credit # Store Credit #
Total Amount of Buy: $0.00 Total Amount of Buy: $0.00Clothes: $0.00 Clothes: $0.00
Equipment: $0.00 Equipment: $0.00
Sellers Name: Sellers Name:Store Credit # Store Credit #
Total Amount of Buy: $0.00 Total Amount of Buy: $0.00Clothes: $0.00 Clothes: $0.00
Equipment: $0.00 Equipment: $0.00
Sellers Name: Sellers Name:Store Credit # Store Credit #
Total Amount of Buy: $0.00 Total Amount of Buy: $0.00Clothes: $0.00 Clothes: $0.00
Equipment: $0.00 Equipment: $0.00
Sellers Name: Sellers Name:Store Credit # Store Credit #
Total Amount of Buy: $0.00 Total Amount of Buy: $0.00Clothes: $0.00 Clothes: $0.00
Equipment: $0.00 Equipment: $0.00
Sellers Name: Sellers Name:Store Credit # Store Credit #
Total Amount of Buy: $0.00 Total Amount of Buy: $0.00Clothes: $0.00 Clothes: $0.00
Equipment: $0.00 Equipment: $0.00
Sellers Name: Sellers Name:Store Credit # Store Credit #
Total Amount of Buy: $0.00 Total Amount of Buy: $0.00Clothes: $0.00 Clothes: $0.00
Equipment: $0.00 Equipment: $0.00
DAILY BUY REGISTER CLOSING SHEET
DATE:Register 1
ORIGINAL BANKREGISTER TAPE INFORMATION
TRANSFERS TO/FROM + $0.00 Transfer In $0.00SALES REGISTER Transfer Out $0.00
Count Amount Count Dollars
Pennies $0.00 Used Clothes
Nickels $0.00 Play Clothes
Dimes $0.00 Equipment
Quarters $0.00 Add On
Ones $0.00 Store Credit Bonus
Fives $0.00
Tens $0.00 Total Buys $0.00
Twenties $0.00
Fifties $0.00 Buys not accepted, no offer made 0
Hundreds $0.00 Buys Accepted 0
TOTAL CASH IN DRAWER - $0.00 Number of buys 0
= $0.00 Should = $0.00(Number from Tracker) Z Tape (Cash Buys) $0.00
CHECK BUYS + $0.00 Z Tape (Check Buys) $0.00
ST CR BUYS + $0.00 Line 3 Z Tape (Store Credit Buys) $0.00
DROP OFf RUNG + $0.00 Balance Difference
DROP OFF PAID - $0.00 Drawer Total $0.00
= $0.00 Tape Total $0.00
TOTAL BUYS (from z-tape) Balance Difference - $0.00 Balance Difference $0.00
Comments:
<<If this does not match z-tape you have made an error
<< If this doesn't match TOTAL BUYS, you made an error
Save as 05_25_05_buys
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Confidential
Cache and Gift Card Transactions
Gathering your information Charge Slips
$10 PromoRedeem/Credit
Gift Card Transactions
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Confidential
Cache and Gift Card TransactionsGathering your information
Interactive Sales Register Closing FormDate:
COUNT AMOUNT Cash Used
Pennies $0.00
Nickels $0.00 Resale Clothes $0.00
Dimes $0.00 FILL IN ONLY YELLOW SHADED New Clothes
Quarters $0.00 BOXES! Resale Misc.
Ones $0.00 New Misc.
Fives $0.00 Coupon $0.00
Tens $0.00 % Disocunt
Twenties $0.00 Tax1
Fifties $0.00 Cust Cnt
Hundreds $0.00 Total Cnt
Gift Cards Sold $0.00
Net Sales $0.00TOTAL CASH IN DRAWER = $0.00
Balance DifferenceLESS ORIGINAL BANK -
Transfer In $0.00 Drawer Balance $0.00TRANSFERRED TO/FROM + $0.00 Transfer Out $0.00 Tape Balance $0.00BUY REGISTER
= $0.00 Total Cash Total Difference $0.00Checks
CHECK RECEIVED* (From Z-tape) + Cash to Cash Box $0.00Credit Cards
VISA + MC + 0V = Store Credit and Gift Card Balance
MC =
DISCOVER + Activate Total S/C from Buy RegisterCredits Total S/C loaded from 35/10 promo
Store Credit Redeems Total S/C from Front RegisterSTORE CREDIT REC + Note: STORE CREDIT REC.* on Z-tape Total Gift Cards Received(From z-tape) = SC Redeemed - SC Loaded Total Gift Cards Sold
*From "Credits" Sheet SCR = $0.00SCL = $0.00 Total $0.00
Gift Cards Total $0.00GIFT CARD RECEIVED + -$ (From z-tape) Balance Difference $0.00
*From "Credits" Sheet
= 0
DRWR TTL (From Z-tape) -
OVERAGE/SHORTAGE $0.00
Commments:
*Numbers from the Gift card Batch Report
<< If this doesn't match DRWR TTL, drawer is off
DAILY SALES REGISTER CLOSING SHEET
CreditsSC Rec # Full Name (no abbreviations) SC Amount
SC Load # Full Name (no abbreviations) SC Amount
GC Rec # Full Name (no abbreviations) GC Amount GC Sold# Full Name (no abbreviations) GC Amount
SummarySC rec $0.00SC loaded $0.00GC rec $0.00GC Sold $0.00
Save as 05_25_05_buys
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Confidential
Cache Card Transactions
Gathering your information
Tracking the results
Week # 18
Date $ Loaded $ of Purchase Date $ Redeemed $ of Purchase 5/15/2005 $10.00 $37.56 5/15/2005 $10.00 $31.765/15/2005 $10.00 $32.50 5/15/2005 $10.00 $32.565/15/2005 $10.00 $38.25 5/15/2005 $10.00 $10.515/15/2005 $10.00 $32.01 5/15/2005 $20.00 $48.735/15/2005 $20.00 $65.76 5/15/2005 $10.00 $26.745/15/2005 $10.00 $40.18 5/15/2005 $10.00 $18.49 Week Totals:5/15/2005 $30.00 $102.22 5/15/2005 $10.00 $29.865/15/2005 $10.00 $31.56 5/15/2005 $10.00 $58.93 Total $10 Cards Loaded: $180.005/15/2005 $20.00 $71.56 5/15/2005 $10.00 $37.865/15/2005 $10.00 $44.21 Total $10 Cards Redeemed: $100.005/15/2005 $10.00 $32.005/15/2005 $20.00 $68.94 Average Ticket for Return Visit: $29.545/15/2005 $10.00 $39.51
$10 Cache Cards Redeemed$10 Cache Cards Loaded
$10 PROMOTION CACHE CARDS
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Confidential
Protecting Your Cache and Gift Cards
• Minimize employee access• Reconcile to the Batch Report daily• Randomly check authenticity
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Confidential
Protecting Your Cache and Gift Cards
Date:
COUNT AMOUNT Cash Used
Pennies $0.00
Nickels $0.00 Resale Clothes $0.00
Dimes $0.00 FILL IN ONLY YELLOW SHADED New Clothes
Quarters $0.00 BOXES! Resale Misc.
Ones $0.00 New Misc.
Fives $0.00 Coupon $0.00
Tens $0.00 % Disocunt
Twenties $0.00 Tax1
Fifties $0.00 Cust Cnt
Hundreds $0.00 Total Cnt
Gift Cards Sold $0.00
Net Sales $0.00TOTAL CASH IN DRAWER = $0.00
Balance DifferenceLESS ORIGINAL BANK -
Transfer In $0.00 Drawer Balance $0.00TRANSFERRED TO/FROM + $0.00 Transfer Out $0.00 Tape Balance $0.00BUY REGISTER
= $0.00 Total Cash Total Difference $0.00Checks
CHECK RECEIVED* (From Z-tape) + Cash to Cash Box $0.00Credit Cards
VISA + MC + 0V = Store Credit and Gift Card Balance
MC =
DISCOVER + Activate Total S/C from Buy RegisterCredits Total S/C loaded from 35/10 promo
Store Credit Redeems Total S/C from Front RegisterSTORE CREDIT REC + Note: STORE CREDIT REC.* on Z-tape Total Gift Cards Received(From z-tape) = SC Redeemed - SC Loaded Total Gift Cards Sold
*From "Credits" Sheet SCR = $0.00SCL = $0.00 Total $0.00
Gift Cards Total $0.00GIFT CARD RECEIVED + -$ (From z-tape) Balance Difference $0.00
*From "Credits" Sheet
= 0
DRWR TTL (From Z-tape) -
OVERAGE/SHORTAGE $0.00
Commments:
*Numbers from the Gift card Batch Report
<< If this doesn't match DRWR TTL, drawer is off
DAILY SALES REGISTER CLOSING SHEET
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Confidential
Protecting Your Cache Cards
Run the Batch Report
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Confidential
Protecting Your Cache Cards
Reconciling to the Batch Report
Balance Difference
Drawer Balance $12.00Tape Balance $0.00
Total Difference $12.00
Cash to Cash Box $0.00
Store Credit and Gift Card Balance
Activate $128.98 Total S/C from Buy Register 122.22Credits $243.14 Total S/C loaded from 35/10 promo 180Redeems $250.75 Total S/C from Front Register $208.65
Note: STORE CREDIT REC.* on Z-tape Total Gift Cards Received $12.00Total Gift Cards Sold $100.00
Total $622.87Total $622.87
Balance Difference $0.00
*Numbers from the Gift card Batch Report
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Confidential
Protecting Your Cache Cards
Reconciling to the Batch ReportBalance Difference
Drawer Balance $12.00Tape Balance $0.00
Total Difference $12.00
Cash to Cash Box $0.00
Store Credit and Gift Card Balance
Activate $128.98 Total S/C from Buy Register 122.22Credits $243.14 Total S/C loaded from 35/10 promo 180Redeems $250.75 Total S/C from Front Register $208.65
Note: STORE CREDIT REC.* on Z-tape Total Gift Cards Received $12.00Total Gift Cards Sold $100.00
Total $622.87Total $622.87
Balance Difference $0.00
*Numbers from the Gift card Batch Report
From Daily Buy RegisterClose Sheet
From $10 PromotionCache Card Sheet
From your Interactive Daily Sales RegisterClose Sheet
DAILY BUY REGISTER CLOSING SHEET
DATE:Register 1
ORIGINAL BANKREGISTER TAPE INFORMATION
TRANSFERS TO/FROM + $0.00 Transfer In $0.00SALES REGISTER Transfer Out $0.00
Count Amount Count Dollars
Pennies $0.00 Used Clothes
Nickels $0.00 Play Clothes
Dimes $0.00 Equipment
Quarters $0.00 Add On
Ones $0.00 Store Credit Bonus
Fives $0.00
Tens $0.00 Total Buys $0.00
Twenties $0.00
Fifties $0.00 Buys not accepted, no offer made 0
Hundreds $0.00 Buys Accepted 0
TOTAL CASH IN DRAWER - $0.00 Number of buys 0
= $0.00 Should = $0.00(Number from Tracker) Z Tape (Cash Buys) $0.00
CHECK BUYS + $0.00 Z Tape (Check Buys) $0.00
ST CR BUYS + $0.00 Line 3 Z Tape (Store Credit Buys) $0.00
DROP OFf RUNG + $0.00 Balance Difference
DROP OFF PAID - $0.00 Drawer Total $0.00
= $0.00 Tape Total $0.00
TOTAL BUYS (from z-tape) Balance Difference - $0.00 Balance Difference $0.00
Comments:
<<If this does not match z-tape you have made an error
<< If this doesn't match TOTAL BUYS, you made an error
Week # 18
Date $ Loaded $ of Purchase Date $ Redeemed $ of Purchase 5/15/2005 $10.00 $37.56 5/15/2005 $10.00 $31.765/15/2005 $10.00 $32.50 5/15/2005 $10.00 $32.565/15/2005 $10.00 $38.25 5/15/2005 $10.00 $10.515/15/2005 $10.00 $32.01 5/15/2005 $20.00 $48.735/15/2005 $20.00 $65.76 5/15/2005 $10.00 $26.745/15/2005 $10.00 $40.18 5/15/2005 $10.00 $18.49 Week Totals:5/15/2005 $30.00 $102.22 5/15/2005 $10.00 $29.865/15/2005 $10.00 $31.56 5/15/2005 $10.00 $58.93 Total $10 Cards Loaded: $180.005/15/2005 $20.00 $71.56 5/15/2005 $10.00 $37.865/15/2005 $10.00 $44.21 Total $10 Cards Redeemed: $100.005/15/2005 $10.00 $32.005/15/2005 $20.00 $68.94 Average Ticket for Return Visit: $29.545/15/2005 $10.00 $39.51
$10 Cache Cards Redeemed$10 Cache Cards Loaded
$10 PROMOTION CACHE CARDS
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Confidential
Protecting Your Cache Cards
Check Authenticity
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Confidential
5/3 Online Services
https://direct.53.com
User Name
Password
Wanda Korgol1-248-603-0430
Or
Rick Kneller1-513-358-5753
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Confidential
5/3 Online ServicesReports of interest
Report Program Frequency Description
DM-562 daily All of that day’s transactions for Gift and Cache Cards
CM-560 Program: your merchant ID
monthly Monthly activity for Cache Cards
CM-560 Program:0100 monthly Monthly activity for Gift Cards
CM-561 monthly Monthly Aging and expirations of Cache and Gift Cards
MM-431 monthly Report of Gift Cards that were issued at your location, but redeemed at another location
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Confidential
Accounting for Cache Cards
No communications from Children's Orchard, Inc. are intended to provide tax, accounting, or legal advice. We suggest that for such advice you contact the IRS and your local state taxing authority and/or hire a qualified accountant or tax attorney to review your questions.
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Confidential
• Reap all of the rewards of these sales tools by properly recording entries on your books
• In addition to * Driving sales* Increasing cash flow* Raising Average Ticket* Increasing customer purchase frequency* Building customer loyalty...
Accounting for Cache Cards
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Confidential
Accounting for Cache Cards
• Every $ loaded to a Cache Card as either a Seller’s Bonus or a Promo can be booked as a Non-Cash marketing expense (not part of minimum 3% ad spending)
• Reduces your taxable income
• Your taxes go down without expending cash
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Confidential
Accounting for Cache Cards
Account TypeStore Credits LiabilityNon-Cash Promo: Expense
Cache Card Promo ExpenseSt Cr Seller’s Bonus Expense
You must have these in your Chart of Accounts:
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Confidential
Accounting for Cache Cards
Recording a $10 Cache Card issued as part of a promotion:
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Confidential
Accounting for Cache Cards
Recording a Cache Card issued for a Buy (50% Store Credit Bonus):
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Confidential
Accounting for Cache Cards
Redeeming a $10 Cache Card (margin = 65%):
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Confidential
Accounting for Cache CardsDaily Sales Journal Entry will capture Cache, Gift Card sales, redemptions
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Confidential
Accounting for Cache CardsDaily Buy Journal Entry will capture Cache Cards issued for Buys
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Confidential
Accounting for Cache Cards
Record Cache Card Promos MONTHLY. Take totals from tally sheets or 5/3 Monthly Detail Report.
Example: Issued 200 $10 promos
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Confidential
Accounting for Cache Cards
If you’re in the 25% Tax Bracket,
reducing your taxable income by $2,000
could save you $500 in taxes
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Confidential
Build Your Machine!
Implement proper handling, accounting, and protection of your Cache Cards and Gift Cards.
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Confidential
Mission Statements
Children’s Orchard Mission
To redefine and lead the children’s resale category
Corporate Mission
To build prosperous retailers and valuable businesses
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Confidential
REASONS TO THRIVE IN
O5