Download - Clio accounting seminar on March 27 2014
![Page 1: Clio accounting seminar on March 27 2014](https://reader033.vdocuments.site/reader033/viewer/2022060112/556be44ed8b42a65458b456c/html5/thumbnails/1.jpg)
![Page 2: Clio accounting seminar on March 27 2014](https://reader033.vdocuments.site/reader033/viewer/2022060112/556be44ed8b42a65458b456c/html5/thumbnails/2.jpg)
Differences Between Accounting and Legal Accounting
•Trust accounting–Statutory/regulatory duty
–Common law duty of trustee
•Growing need for Document Management–Attaching reporting letters or memos to docket entries
•Increasing demand for mobility–Lawyers on the move or virtual
–Loss of billables if not recorded contemporaneously
![Page 3: Clio accounting seminar on March 27 2014](https://reader033.vdocuments.site/reader033/viewer/2022060112/556be44ed8b42a65458b456c/html5/thumbnails/3.jpg)
![Page 4: Clio accounting seminar on March 27 2014](https://reader033.vdocuments.site/reader033/viewer/2022060112/556be44ed8b42a65458b456c/html5/thumbnails/4.jpg)
Accounting at Aluvion
A quick intro to Aluvion’s bookeeping
philosophy
![Page 5: Clio accounting seminar on March 27 2014](https://reader033.vdocuments.site/reader033/viewer/2022060112/556be44ed8b42a65458b456c/html5/thumbnails/5.jpg)
Bookkeeping is important.
Bookkeeping doesn’t have to be hard.Systems and Organization Drudgery
Bookkeeping keeps your client happy.Transparent Billing Surprises
Bookkeeping increases profitability.Profitable Work Delinquent
Accounts
![Page 6: Clio accounting seminar on March 27 2014](https://reader033.vdocuments.site/reader033/viewer/2022060112/556be44ed8b42a65458b456c/html5/thumbnails/6.jpg)
Aluvion’s Bookeeping Principles
Track Everything!-Many Small Entries (mistakes less important)
-Store Everything (reliability, analytics)
Filter Aggressively!-Limit the noise
-Review and track
![Page 7: Clio accounting seminar on March 27 2014](https://reader033.vdocuments.site/reader033/viewer/2022060112/556be44ed8b42a65458b456c/html5/thumbnails/7.jpg)
The Data Collection Funnel
Everything
Billing
Accounting
Every step of every task you completed in the office.
A summary of every task/deliverable you completed for every client.
The result of every financial transaction.
![Page 8: Clio accounting seminar on March 27 2014](https://reader033.vdocuments.site/reader033/viewer/2022060112/556be44ed8b42a65458b456c/html5/thumbnails/8.jpg)
The Data Collection Funnel
Everything
Billing
Accounting
Daily and Weekly Review of ‘billable hours’
Bi-weekly Case File Reviews, Invoice Reviews
![Page 9: Clio accounting seminar on March 27 2014](https://reader033.vdocuments.site/reader033/viewer/2022060112/556be44ed8b42a65458b456c/html5/thumbnails/9.jpg)
Tools we use:
-Everything
-Billing
-Accounting
![Page 10: Clio accounting seminar on March 27 2014](https://reader033.vdocuments.site/reader033/viewer/2022060112/556be44ed8b42a65458b456c/html5/thumbnails/10.jpg)
Docketing Tool
-Describe every task
-Tag them
appropriately
-Record time away
from computer on
mobile app, or any
other way you feel
comfortable
![Page 11: Clio accounting seminar on March 27 2014](https://reader033.vdocuments.site/reader033/viewer/2022060112/556be44ed8b42a65458b456c/html5/thumbnails/11.jpg)
Daily Docketing Review
Daily email to review spreadsheet that grabs
‘billable hours’ from their timedoctor.
-Ensure only billable work is logged
-Ensure time measurements are correct.
-Add any time that wasn’t logged via computer.
![Page 12: Clio accounting seminar on March 27 2014](https://reader033.vdocuments.site/reader033/viewer/2022060112/556be44ed8b42a65458b456c/html5/thumbnails/12.jpg)
Weekly Docketing Review
- Review Task Descriptions
-Consult internal Style Guide
re: F/U
John Doe the client
J.Doe john doe
![Page 13: Clio accounting seminar on March 27 2014](https://reader033.vdocuments.site/reader033/viewer/2022060112/556be44ed8b42a65458b456c/html5/thumbnails/13.jpg)
Export from Spreadsheet to Clio
![Page 14: Clio accounting seminar on March 27 2014](https://reader033.vdocuments.site/reader033/viewer/2022060112/556be44ed8b42a65458b456c/html5/thumbnails/14.jpg)
Systematize Reporting
Client
Intake
Form
Clio-Contact
-Mater
CRM-Source
-Closer
Client
File-Know your
Client -Retainer
AgreementXero
Information is entered once
Information is tracked in many different locations
![Page 15: Clio accounting seminar on March 27 2014](https://reader033.vdocuments.site/reader033/viewer/2022060112/556be44ed8b42a65458b456c/html5/thumbnails/15.jpg)
Contact Information
• Email: – [email protected]– [email protected]– [email protected]
• Social Media:– Twitter: @omarharedeye– LinkedIn: ca.linkedin.com/in/torontolawyer/
(special thanks to Peter MacDonald at Aluvion for assistance with this presentation)