Download - Christmas Event Checklist by Azavista
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Date and venue are particularlyimportant in December. Get thissorted as soon as possible toensure you get the Christmasparty you want.
* Pick a date and stick to it* Communicate the date as earlyas possible
SET THE DATE
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Determining your budget will helpyou understand the sort of eventyou can plan. Agree on yourbudget early and negotiate toughwith your managers. It’sChristmas after all!
*Get quotes from multiple venuesin order to do market researchand secure the best deal!
DECIDE ON YOUR BUDGET
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Think about what you want toprovide. Do you want to organizea sit down meal or somethingmore casual? Always visit thevenue before booking. Meet thevenue team and get them onyour side.
*Pick a convenient location inorder to save on transport
CHOSE YOUR VENUE
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Design your invitations and sendthem by email to your list ofinvitees. Highlight the dress-code. Include all the details of theevent from the very beginning.Think about whether you want toinvite just staff or their partnersas well.
*Send invites about 1 month inadvance
INVITATIONS AND INVITEES
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The food and drinks are anintegral part of any festive event.You want to get everything rightin order to create that idealatmosphere. Sample the differentmenu options before selecting.
*Your caterer will be able toadvise you on quantities.Otherwise look at last year'sevent and what was consumed.
FOOD AND DRINKS
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Decorations can make a partymemorable. They are part ofcreating the festive atmosphere.Don't go overboard though. Keepthe style festive but notexaggerated.
*Browse pinterest boards for someextra inspiration
DECIDE ON DECORATIONS
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Provide suitable music for theevening. A good DJ or a liveband? See what fits best withyour budget. You could also hirea vintage jukebox, a cartoonist ora magician.
*Carry out a mini poll and asksyour guests for recommendations
MUSIC AND ENTERTAINMENT
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You are either arranging orpaying for transportation. Eitherway the location should beconvenient. Provide allnecessary details and info onyour event website.
*Use Uber as an cheaperalternative for private transfers
TRANSPORTATION
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Keep in touch with your guests. Send them emails every now and then and take some of their feedback into consideration. You might want to consider working with a graphic designer to create appealing emails, posters, cards and visuals for the event.
*Set an event theme in the beginning and create assets around it
COMMUNICATIONS
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Do not forget to arrive few hoursbefore to make your final checks.Brief the staff thoroughly andprovide specific guidelines. Greetyour guests and then have fun.Enjoy your party!
ON THE NIGHT
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