Chapter 3
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OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
FORMATTING PARAGRAPHS
Signature: Microsoft Word 2003
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OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Performance ObjectivesPerformance Objectives
• Turn on/off the display of nonprinting characters
• Change the alignment of text in paragraphs• Use AutoComplete• Indent text in paragraphs• Automate formatting with Format Painter• Create numbered and bulleted paragraphs
and insert custom bullets• Create ordinals• Change line spacing in a document• Repeat the last action• Reveal and compare formatting
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OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Displaying Nonprinting CharactersDisplaying Nonprinting Characters
Show/Hide buttonORORShift + Ctrl + *
nonprintingcharacters
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OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Controlling the DisplayControlling the Display
Insert a checkmark for eachtype of mark
to be displayed
Tools, Options
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OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Changing Paragraph AlignmentChanging Paragraph Alignment
To Align Text Button Shortcut Command
Left Margin
Between Margins
Right Margin
Left & Right Margins
Ctrl + L
Ctrl + E
Ctrl + R
Ctrl + J
Buttons and CommandsButtons and Commands
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OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Changing Paragraph Alignment…/2Changing Paragraph Alignment…/2
using the Paragraph dialog boxusing the Paragraph dialog box
Format, Paragraph
click down-pointing arrow
click desired alignment
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OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Changing Paragraph Alignment…/3Changing Paragraph Alignment…/3
using the shortcut menuusing the shortcut menu
Right click within paragraph
click to openParagraph dialog box
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OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Using AutoCompleteUsing AutoComplete
inserts an entire item when you type inserts an entire item when you type a few identifying charactersa few identifying characters
Example:Example:Mond becomes MondayMond becomes Monday
when you press Enter or F3when you press Enter or F3
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OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Spacing Before and After ParagraphsSpacing Before and After Paragraphs
Before Paragraph
After Paragraph
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OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Indenting TextIndenting Text
• First line of paragraph– Press Tab– Paragraph dialog box, click First line in Special
option box, click OK– Drag first line indent marker– Alignment button on Ruler until First Line
Indent button displays, click on Ruler
• Text from left margin– Increase/Decrease Indent button– Ctrl + M/Ctrl + Shift + M– Paragraph dialog box, type value in Left text
box, click OK– Drag left indent marker
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OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Indenting Text…/2Indenting Text…/2
• Text from left and right margins– Paragraph dialog box, type value in Left and
Right text boxes, click OK– Drag left and right indent markers
• All lines of text except the first (called a hanging indent)– Ctrl + T– Paragraph dialog box, click Hanging in the
Special option box, click OK– Alignment button on Ruler until Hanging Indent
button displays, click on Ruler
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OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Ruler and Indent MarkersRuler and Indent Markers
AlignmentButton First Line Indent
Hanging IndentLeft
IndentRight Indent
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OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Indent ExamplesIndent Examples
First Line Indent:½ inch
Left Margin Indent:½ inch
Hanging Indent:½ inch
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OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Formatting with Format PainterFormatting with Format Painter
position insertion point andclick Format Painter button
select text to which you wantthe character formatting applied
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OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Creating Numbered and Bulleted ParagraphsCreating Numbered and Bulleted Paragraphs
Use buttons…
AutoFormat featureTools, AutoCorrect
Options
Numbering
Bullets
OROR
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OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Bullets and Numbering OptionsBullets and Numbering Options
Format, Bullets and Numbering
Bulleted TabNumbered TabOutline Numbered Tab
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OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Inserting Custom BulletsInserting Custom Bullets
Format, Bullets and Numbering
click a bullet option click
select desired options
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
1st → 1st
2nd → 2nd
3rd → 3rd
4th → 4th
Typing a number and st, nd, rd, or th followedby space is automatically corrected
For Example…
Creating OrdinalsCreating Ordinals
AutoFormat feature automatically AutoFormat feature automatically formats ordinal numbers.formats ordinal numbers.
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OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
using keyboardCtrl + 1 → Single SpacingCtrl + 2 → Double SpacingCtrl + 5 → 1.5 Line Spacing
using Line Spacingbutton drop-down list
using Format, Paragraphdialog box
Changing Line SpacingChanging Line Spacing
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OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Repeating the Last ActionRepeating the Last Action
apply desired formatting, move to nextapply desired formatting, move to nextlocation where formatting is to be applied location where formatting is to be applied
and…and…
click Edit, RepeatORORpress Ctrl + Y
press F4
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OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Revealing FormattingRevealing Formatting
Format, Reveal Formatting
RevealFormattingTask Pane
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OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Comparing FormattingComparing Formatting
select firstinstance
click
select secondinstance
differences
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Commands ReviewHow do you turn on/off the display of nonprinting characters?
Show/Hide buttonORORShift + Ctrl + *
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Commands ReviewHow do you display the Options dialog box?Tools, Options
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OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Commands ReviewHow do you align text at the margins?
To Align Text Button Shortcut Command
Left Margin
Between Margins
Right Margin
Left & Right Margins
Ctrl + L
Ctrl + E
Ctrl + R
Ctrl + J
Buttons and CommandsButtons and Commands
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Commands ReviewHow do you display the Paragraph dialog box?Format, Paragraph
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OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Commands ReviewHow do you indent text and create hanging paragraphs?
AlignmentButton First Line Indent
Hanging IndentLeft
IndentRight Indent
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OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Commands ReviewHow do you create numbered or bulleted paragraphs?Use buttons…
Numbering
Bullets
ORORBullets and Numbering
Dialog box
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Commands ReviewHow do you display the Bullets and Numbering dialog box?
Format, Bullets and Numbering
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Commands ReviewHow do you change line spacing?
using keyboardCtrl + 1 → Single SpacingCtrl + 2 → Double SpacingCtrl + 5 → 1.5 Line Spacing
using Line Spacingbutton drop-down list
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Commands ReviewHow do you repeat the last action?
click Edit, RepeatORORpress Ctrl + Y
press F4
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LINKS TO
OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Commands ReviewHow do you display the Reveal Formatting task pane?
Format, Reveal Formatting
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OBJECTIVES• Nonprinting
Characters• Alignment• AutoComplete• Indent Text• Format Painter• Numbers and Bullets• Ordinals• Line Spacing• Repeat Last Action• Reveal and Compare
Formatting• Commands Review
Coming NextComing Next
FORMATTING DOCUMENTS AND
SECTIONS