Centre guide on using the new PE2MS spreadsheet
This guide is to introduce the revised PE2MS (Physical Education Mark Sheet). We have
recently updated the spreadsheet in accordance with the new specification and
hopefully it will enhance your experience. This guide will explain how you, a teacher or
exam officer would use the new PE2MS spreadsheet to share your cohorts’ individual,
team and free choice activity marks with the moderator, allowing the sample to be
decided.
The PE2MS has two tabs at the bottom of the spreadsheet. The first tab labelled ‘PE2MS’
is used by both the teachers and the moderators. The second tab labelled ‘Sample’ is
used only by the moderators. You are not required to use the ‘Sample’ tab.
Two versions of the PE2MS spreadsheet have been made available on the subject page
for you to download, the link can be found here: one version for a cohort up to 60
candidates and another version for a cohort up to 150 candidates. Only one PE2MS
spreadsheet must be used for your cohort, covering both the full course and short
course candidates, with all activities offered.
Let’s start with a scenario to help you to understand how the new PE2MS spreadsheet
must be used.
Centres must download and open the PE2MS spreadsheet from the website and fill in
the name and number of the centre. Secondly, fill in the candidates’ details: number,
first name, last name, gender (use dropdown menu) and specification code (use
dropdown menu). To speed up the process, you can copy and paste the details from
Edexcel Online onto the PE2MS. To do this, go to Edexcel Online where you can find the
candidate list and their details. You should then copy the list and paste it into a new tab
on the spreadsheet. This way you can delete the irrelevant column(s) that you do not
need to include in the ‘PE2MS’ tab i.e. D.O.B and UCI No.
It is important to note that when you are selecting the short course for specific
candidates, the rows against the ‘short course’ candidates in the ‘Free Choice Activity’
table will be coloured in grey, as the candidates are not required to complete the free
choice activity.
You will now need to enter the candidates’ marks (three activities for full course and two
activities for short course). You can select the activity and marks via a dropdown menu
so that you do not have to fill it in manually. The total mark for each activity, as well as
the total marks across two or three activities will be automatically calculated. The
orange highlighted ‘Centre total mark’ column will indicate which candidate received the
highest and lowest scores in your cohort. If you mistakenly select the wrong activity or
marks, you can remove it by pressing either the ‘Delete’ or ‘Backspace’ button on the
keyboard.
If your candidate(s) is injured or was not able to perform throughout the course and is
unable to partake in an activity or provide recorded evidence, you must select ‘X’ at the
bottom of the marks dropdown menu. You will then need to apply for special
consideration using bespoke PE Form 10 (the link is here) providing the estimated
centre mark for the candidate. The centre should input an ‘X’ - absent on Edexcel Online
for these situations.
At the top right of the spreadsheet, the number of candidates and the number of
activities offered will be automatically calculated.
There is a conditional formatting to highlight activity combinations that are not
permitted within the specification. For instance, if you select badminton for a candidate
in both the team and individual activities, this will cause the cells to be highlighted red.
This is to notify you that the combination of activities selected are forbidden. You must
then select an alternative activity for this candidate in either the team or individual
activity options. Please note the following forbidden combinations:
Rugby League Rugby Union
Camogie Hurling
Rowing Kayaking
Rowing Canoeing
Rowing Sculling
Canoeing Kayaking
Canoeing Sculling
Kayaking Sculling
Once you have entered your cohort and activity details along with your official final
centre marks you can then send the PE2MS to your moderator. Please send the official
final centre marks to your moderator as soon as possible allowing the sample to be
organised and a visit date to be arranged. When you submit the PE2MS with the official
final marks you must make sure that the same marks are entered on Edexcel online.
When sending the PE2MS spreadsheet to your allocated moderator, you must indicate
that the marks on your PE2MS spreadsheet are the final marks which have been (or will
be) inputted on the Edexcel Online system.
All marks must be inputted on the PE2MS and Edexcel Online at least 15 days before
the moderation day in order for the assessment to proceed.
When your PE2MS spreadsheet is ready send it to your allocated moderator, along with
the Initial Contact Questionnaire (ICQ) and a copy of Practical Performance
Authentication Sheet.
For auditing purposes, your allocated moderator will then ask you to confirm in writing
(via email) that the version of the PE2MS spreadsheet you sent is the final version. This
means that the marks cannot be changed, allowing the allocated moderator to start
selecting the sample, based on the centre marks.
Once the moderator has selected the sample they will return the PE2MS spreadsheet to
you, confirming the candidates and activities they would like to be part of the sample
for moderation day. The column titled ‘Selected for Sample?’ will show a ‘Yes’ for the
candidate(s) they have selected. You must ensure those sampled candidates are
available on the day of moderation (this can be via a live performance or a video
recording).
You must then confirm via email, that all the selected candidates for the sample will be
available for moderation.
PLEASE NOTE:
The moderator is not permitted to send the completed PE2MS with moderator marks
back to centres. For all NEA components, the moderator’s marks are confidential and
are not shared with centres. Final marks will be issued on results day along with an E9
feedback report available via Edexcel Online.