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Caldwell County SchoolsGuy Garner
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12,058 Students
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Free and Reduced
• System 58.42%
• Schools range between 38%
to 97%
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PARTICIPATION Percent Percent Per Day
Per ADM
Breakfast Lunch Sup Sale
Elementary 51% 79% $.33
Middle 34% 74% $.33
High 17% 49% $.92
Total 33% 63% $.49
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Shrinking
• Compared to 2010
• 800 less students
• 8% increase of free and reduced students
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Participation Since 2009
• Increase in Breakfast ◦ Breakfast in the Classroom
• Decrease in Lunch ◦ Elem 3 %
◦ Middle 8%
◦ High 10%
• Decrease Supplemental $2,668.00 per day– $480,240.00 Annually
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Income 2009 % of
Income2014 % of
Income
USDA Grant 3,397,018 51 4,219,102 61
USDA Commodities 389,959 6 469,397 7
Meal Sales 1,214,918 18 931,287 13
Supplemental 1,634,007 24 1,117,801 16
Other 53,764 1 197,948 3Total 6,689,666 6,935,535
Shift in Income
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Expense: 2009-2013
• Hire only part-time since 2009
• We are at 55% full time employees and goal is to get to 40% by attrition
• How many hands to serve a meal in small schools
• Food cost has risen from 36 to 41% for Value Meals (type A)
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Things We Do To Manage Cost
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Communicate goals
• Managers set Goals• Review last years numbers
• Pre cost Food and adjust monthly after Post food cost
• Participation plant with carrots
• Set labor and project needed changes
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System Review Monthly
• Review with managers
• Food Cost MPLH Turn rate of Inventory
• Budget for system Participation Special events
Make a Contest (Review in Groups)
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School Level tracking
• Food Cost• Turn Rate
• Commodity Usage• Participation (Goal Sheets for Staff to See &
Help)• Tracking Monthly and
Turn in & Follow Up
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Analyzing the system
Compare current year to last using
• % of labor to Income• % of food cost per
school• Statement of Revenue
and expense• Participation by school
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Managers & Staff Care But Where Do They Look?
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FOOD COST
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Food cost is easy compared to Income but you have to attack the same way one piece at a time.
How To Help Your Income
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Break It Down
• 10 Special Events A Year• Food Taste Test serve after to get true results• Talk To Student Council or Any Other Group• Communicate With Your Enemy (PACKERS)
• Sit Down & Talk to ALL Your Customers 1 Minute at a Time and 1 Child at a Time.
• Give Away Items or Food For Contest• SHOW YOU CARE!!!!!!
• Try and If You Fail That is OK
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Try To Take Excuses Away
• Drill Down
• Find Where You Are Weakest and Work
From There
• Which Grade
• Who’s Class
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Taste Test With Smoothies!
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Try To Take Excuses Away
• Can You Change it & HOW?
• Do You Need A Contest:
• Will High School Kids Go On A Easter Egg
Hunt?
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Try To Take Excuses Away
• GRANTS:– Fuel Up to Play 60
• $80,000
– SUDIA• $36,000
– Wal-Mart Local/National• $5,000
– Lowes Hardware• $500.00
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Empower your staff and reassure them it is ok to make mistakes.
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Accurate and Timely Information = Ability for Successful Financial System