1
Annexure -I
BVM ENGINEERING COLLEGE
(An Autonomous Institution)
P.O Box No: 20, Vallabh Vidyanagar, Gujarat – 388120
Tender Notice 2: BVM/ EXAM/2017-2018
Tender is invited from the reputed and experienced printers of various stationary related to
examination for BVM Engineering College (An Autonomous Institution),
Vallabh Vidyanagar. Interested parties who wish to participate in tenders can apply and may also
download the tender documents from BVM Engineering College website:
www.bvmengineering.ac.in
No Tender Item Tender Fees & EMD
1 Various stationary related to examination 1) Tender Fees Rs. 500/-
2) EMD Rs. 7,875/-
2 Tender Approximate Cost Rs. 3,15,000/-
TENDER SCHEDULE:
1 Date and Time of Downloading of Tender Documents Up to Dt. 19-06-2017
from 13.00 Hrs.
2 Last date and Physical Submission of Tender Fee-Non
Refundable, EMD, Technical Bid and Other required
Documents etc. (In Hard Copy)
Up to Dt. 19-06-2017
up to 15.00 Hrs.
3 Opening of Technical Bid and Physical Verification of
Submitted Documents Principal office, BVM
Engineering College (An Autonomous
Institution), Vallabh Vidyanagar-388120
Dt. 19-06-2017,
17.00 Hrs onwards
if possible
Submission of EMD, Tender Fee, and other essential documents as mentioned above to the office
of the BVM Engineering College (An Autonomous Institution), Vallabh
Vidyanagar-388120, Ph. No. (02692) 230104, TELEFAX (02692) 230762. Interested vendors
can take part in any one or all of the items mentioned below and each item will be evaluated
separately.
2
Principal, BVM Engineering College reserves all the right to reschedule, cancel or
reject the tender without assigning any reasons there of. For more details visit us at website:
www.bvmengineering.ac.in
Tender
No.
Item
No. Details of Items
Total
Approximate
Quantity
2_BVM/
EXAM/
2017-
2018
1. Preprinted Hollow Flaps Sticker (Size 8 x 5 cm) 3, 00,000 Nos.
2. Answer Books cover (Size 32 x 42 cm) 5,000 Nos.
3. Attendance cover (Size 25 x 35 cm) 1,000 Nos.
4. Manuscript cover (Size 25 x 35 cm) 5,000 Nos.
5. Paper solution submission cover (Size 14 x 29 cm) 5,000 Nos.
6. UFM cover (Size 25 x 35 cm) 500 Nos.
7. Grade card with hologram (Size 25 x 35 cm) 16,000 Nos.
8. Degree Certificate (Size 25 x 35 cm) 500 Nos.
9. Hollow cover to hide assessment block (Size 08 x 12 cm) 1,500 Nos.
10. Hollow marks Sticker (Size 2 x 2 cm) 10,000 Nos.
The above quantity is for four years examinations. The Principal, BVM Engineering
College reserves its right to alter-curtail/increase the quantity and/or continues at the
same rate for another supply for forthcoming four years examinations according to the
need of the time.
The said material is to be supplied as per delivery schedule.
3
Annexure -II
Notice Inviting Tender
Department Name BVM Engineering College
Name of Work Printing and supply of various stationary related to
examination
Estimated Contract Value (INR) Rs. 3,15,000/-
Period of Completion As per delivery schedule
Bidding Type Open
Bid Call (Nos.) 1
Tender Currency Type Single
Tender Currency Indian Rupees (INR)
Joint Venture Not Applicable
Rebate Not Applicable
Amount Details:
Bid Document Fee : As per Annexure-I
Bid Document Fee Payable To : Principal, BVM Engineering College, Vallabh
Vidyanagar-388 120
Bid Security/EMD (INR) As per Annexure-I
Bid Security/EMD in favor of : Principal, BVM Engineering College, Vallabh
Vidyanagar-388 120
Tender Dates and Opening of Bid:
Technical Bid Opening As per Annexure-I
Samples As specified in Tender Document
Office Inviting Bids : Principal, BVM Engineering College
Bid Opening Authority Principal, BVM Engineering College
Address :
Principal, BVM Engineering College, P.O Box No:
20, Vallabh Vidyanagar-388 120
Phone: (02692) 230104
Contact Details
Principal, BVM Engineering College, P.O Box No:
20, Vallabh Vidyanagar-388 120
Phone: (02692) 230104
4
BVM ENGINEERING COLLEGE
(An Autonomous Institution)
P.O Box No: 20, Vallabh Vidyanagar, Gujarat – 388120
Tender Fee: Rs 500/- (Rupees Five Hundred only)
E.M.D.: Rs 7,875/- (Rupees Seven Thousand Eight Hundred Seventy Five Only)
Security Deposit: Rs 15,750/- (Rupees Fifteen Thousand Seven Hundred Fifty Only)
Name and Address of the Firm:
………………………………………………………………………………………………………
………………………………………………………………………………………………………
………………………………………………………………………………………………………
………………………………………………………………………………………………………
………………………………………………………………………………………………………
……………………………………………………………………………………………………
(Attention is invited that, the general conditions of the tender will be made available along with
the priced tender form.)
(To be returned with the tender duly signed and stamped by tenderer)
Last Date for Submission of
Tender
: Up to Dt. 19-06-2017, up to 15.00 Hrs.
Date of Opening of
Technical Bid and
Commercial Bid
: - Dt. 19-06-2017, 17.00 Hrs onwards if possible
(Tenderers/Vendors who qualify in Technical Bid, will
only be considered)
Tender shall be valid up to : 90 days
(See N.B. below and/or attached herewith)
Tender
No.
Item
No. Details of Items
Total
Approximate
Quantity
2_BVM/
EXAM/
2017-
2018
1. Preprinted Hollow Flaps Sticker (Size 8 x 5 cm) 3, 00,000 Nos.
2. Answer Books cover (Size 32 x 42 cm) 5,000 Nos.
3. Attendance cover (Size 25 x 35 cm) 1,000 Nos.
4. Manuscript cover (Size 25 x 35 cm) 5,000 Nos.
5. Paper solution submission cover (Size 14 x 29 cm) 5,000 Nos.
6. UFM cover (Size 25 x 35 cm) 500 Nos.
7. Grade card with hologram (Size 25 x 35 cm) 16,000 Nos.
8. Degree Certificate (Size 25 x 35 cm) 500 Nos.
9. Hollow cover to hide assessment block (Size 08 x 12 cm) 1,500 Nos.
10. Hollow marks Sticker (Size 2 x 2 cm) 10,000 Nos.
5
Annexure -A
Details of Tenderer
1 Name of the Vendor :
2 Registered Office :
3 Working Place of the Press :
4 Year of Establishment :
5 Type of Firm (Ownership,
Partnership, Pvt. Ltd. or Ltd. Co.) :
6 Name, Address and Telephone
number of Responsible person :
Phone with STD code : (O) :
(R) :
(M) :
E-mail address :
7 Details of E.M.D. : Amount :
D.D. No.
Date:
Name of Bank:
8 Total Annual Turnover for Last Three Years
(Enclose Certified Copies):
Year Rs in Figures Rs in Words
2013-14 Rs Rs
2014-15 Rs Rs
2015-16 Rs Rs
8A Total Annual Turnover for Last Three Years
from similar job of Examination Work.
(Enclose Certified Copies):
Year Rs in Figures Rs in Words
2013-14 Rs Rs
2014-15 Rs Rs
2015-16 Rs Rs
6
9 Total Bldg. Area :
(With Press, Office and Storage space)
(Proof of ownership/lease agreement to be attached)
10 Total No. of Staff :
(a) Technically Skilled ______________
(b) Administrative ______________
(c) Semi-skilled ______________
(d) Security Staff ______________
11 Has the press its own Security Arrangements?
If Yes, of what Type? Pl. give detail:
12 Factory Act Registration No.
(Enclose certified
Copy of Registration Letter):
13 Permanent Account No.
(Income Tax) (Enclose Certified
Copy of PAN CARD):
14 VAT Registration No. (Enclose
Certified copy of Registration Letter):
15 Central Sales Tax Registration No.
16 Service Tax Registration No.
17 Whether your firm is/was blacklisted ever, YES
by any Govt. or Semi Govt. organization or any educational organization? NO
If No -
submit the self declaration in the given
format (Annexure C).
Note: For above details, attach separate sheet if required.
Place :
Date :
Seal and Signature of Authorized person
7
Annexure -B
Details of Tenderer
Details of
Machine Name of
Machine and
Year of
Manufacturer
Nos. Production
Capacity per
Day
Any
Special
Details
Single Colour
Sheet fed Offset
Machine
Two Colour
Sheet fed Offset
Machine
Four Colour
Sheet fed Offset
Machine
Web Offset Machine
List of Binding Machineries
Cutting Machines
Wire Stitching
Machines
Folding Machines
Perfect Binding
Machines
Strapping Machines
Numbering Machines
Sewing Machines
Perforating/Slitting
Machines
Half-Cutting
Machines for Printed
and Glued Papers
No.s of Persons Working in Offset Machine Section: ____________________
No.s of Persons Working in Binding Section: __________________________
Note: Attach separate sheet if required
8
On Rs 50/- Stamp Paper Annexure – C
Declaration
I _________________________________________ do hereby declare that our
firm is not black listed and no enquiries / cases are pending against us by Govt. of
India / Govt. of Gujarat or any State Board / University, since inception of the
firm / Company.
I further undertake that, if above declaration proves to be wrong / incorrect or
misleading; our tender/contract stands to be cancelled/terminated.
Signature of Authorized person
9
Annexure – D
Particulars of Turnover
Name of the Bidder:
Particulars of Turnover in the following years as per audited accounts
Financial Year Total Turnover Turnover from Similar Jobs
as Tendered
2014-15 Rs Rs
2015-16 Rs Rs
2016-17 Rs Rs
It is certified that above details are correct / fair and audited.
Signature of Chartered Accountant with Stamp
Signature of Authorized person
10
Annexure – E
COMMERCIAL BID
Name and Address of the Bidder:
Sr.
No.
Name of Item
(Details as per attached sheet for
each item)
Quantity
(Approximate)
Rate
(Rs/Nos)
Total
Amount
(Rs)
2_BVM/EXAM/ 2017-2018
1 Preprinted Hollow Flaps Sticker
(Size 8 x 5 cm)
As per specifications mentioned in
item no 5
3, 00,000 Nos.
2 Answer Books cover
(Size 32 x 42 cm)
As per specifications mentioned in
item no 6
5,000 Nos.
3 Attendance cover
(Size 25 x 35 cm)
As per specifications mentioned in
item no 7
1,000 Nos.
4 Manuscript cover
(Size 25 x 35 cm)
As per specifications mentioned in
item no 8
5,000 Nos.
5 Paper solution submission cover
(Size 14 x 29 cm)
As per specifications mentioned in
item no 9
5,000 Nos.
6 UFM cover
(Size 25 x 35 cm)
As per specifications mentioned in
item no 10
500 Nos.
11
7 Grade card with hologram
(Size 25 x 35 cm)
As per specifications mentioned in
item no 11
16,000 Nos.
8 Degree Certificate
(Size 25 x 35 cm)
As per specifications mentioned in
item no 12
500 Nos.
9 Hollow cover to hide assessment
block
(Size 08 x 12 cm)
As per specifications mentioned in
item no 13
1,500 Nos.
10 Hollow marks Sticker
(Size 2 x 2 cm)
As per specifications mentioned in
item no 14
10,000 Nos.
Note: Rate must be quoted inclusive of all taxes, transportation/fares and charges.
Date:
Place:
_______________________________ Seal & Signature of Authorized Person
12
SPECIFICATIONS
Sr.
No.
Name of Item
Specifications
2_BVM/EXAM/ 2017-2018
1 Preprinted Hollow Flaps
Sticker
(Size 8 cm x 5 cm)
All Pre-printed Hollow Flaps should be printed with
black ink on ‘B’ grade good quality 80 GSM craft paper,
40-45 GSM good quality imported Plain White Silicon
paper be used as release paper; so that, pre-printed and
gum flaps can be released easily at the time of flapping.
High strength adhesive with minimum three years’ shelf
life be used.
08 x 05 cm size Pre-printed Hollow Flaps have to be gum
only 7 mm on all four sides.
2 Answer Books cover
(Size 32 cm x 42 cm)
With self-adhesive strip
3 Attendance cover
(Size 25 cm x 35 cm)
With self-adhesive strip
4 Manuscript cover
(Size 25 cm x 35 cm)
With self-adhesive strip
5 Paper solution submission
cover (Size 14 cm x 29 cm)
With self-adhesive strip
6 UFM cover
(Size 25 cm x 35 cm)
With self-adhesive strip
7 Grade card with hologram
(Size 25 cm x 35 cm)
Pre-printed cut sheet grade card of BVM “Marks” with
two colour printing with back side printing
8 Degree Certificate
(Size 25 cm x 35 cm)
9 Hollow cover to hide
assessment block
(Size 08 cm x 12 cm)
10 Hollow marks Sticker
(Size 2 cm x 2 cm)
13
GENERAL CONDITIONS
1) The tenderer should invariably submit tender in three sealed covers separately
namely (1) EMD Cover (2) Technical Bid Cover and (3) Commercial Bid Cover.
2) EMD COVER:
I) EMD cover should contain EMD in form of Demand Draft only, no Multi-city /
At - Par cheque will be considered; for amount as mention in Priced Tender Form
(PTF). The name of the Bank must be mentioned on cover itself. Offer without
separate EMD covers, the technical bid cover will not be opened. THIS MAY
PLEASE BE NOTED.
3) TECHNICAL BID COVER
I) Technical Bid cover should contain copy of Priced Tender Form (PTF) along with
attested copies of GST and CST Registration Certificate, Latest Income Tax
Clearance Certificate, other certificate documents as per check list.
II) The details of turnover of TENDERER of last three years.
III) Tenderer should also furnish the details on nature of constitution of their firm; names
and addresses of the Partners / Proprietors/Directors and also the details of sister
concerns, if any. Also specify details or documents requested in Tender Enquiry.
4) Eligibility: Bidder conforming to the following eligibility parameters only will be
considered.
1 The Bidder must have minimum 7,500 Sq. Feet area including storage area.
2 The Bidder should have minimum Rs 1 Crore annual turnover.
3 The Bidder should enclose last three years’ Audited Balance Sheets.
4 The Bidder has to submit CST, VAT No. and TIN, PAN No. with Income Tax Clearance
Certificate of their firm, along with tender documents.
5 The Bidder must possess valid Labour licenses.
6 The Central/State Government/Local Bodies’ dues must have been cleared up to current
financial year.
In absence of these information/documents, tender is liable to be ignored.
14
5 ) General Conditions
a. The proof of ownership of the specified machinery should be given in a separate
sheet.
b. The premises of the bidder where the work will be executed should have adequate
security arrangements like security guards, CCTV etc. as the work is highly
confidential in nature.
c. All machineries should be in one premises, with high security.
d. The successful bidder will have first to undergo Agreement/Contract before
execution of the order, on Non-judicial Stamp Paper and applicable stamp duty
amount will also be paid and borne by the Vendor/Contractor. All the proofs will
have to be Okayed from Controller of Examination / Joint Controller of
Examination before execution of printing.
e. This College may appoint person/s, to visit your premises to check infrastructure /
production capacity and other related aspects.
f. Tenders are to be submitted in a Envelope, titled as “TECHNICAL BID”. This
Envelope should be packed, sealed and be super-scribed as 'TENDER FOR VARIOUS
STATIONARY RELATED TO EXAMINATION: COVERS & OTHERS’.
Conditional offer is liable to be ignored.
Envelope-A, “TECHNICAL BID” will contain the following:
(i) Details of Tenderer in prescribed Format (Annexure-A)
(ii) Work Experience Certificate
(iii) Latest Sales Tax Clearance Certificate
(iv) Copy of the Company Registration Certificate if applicable
(v) Bank Solvency certificate of Rs 300 Lac
(vi) List of Machineries of Printing & Binding (Annexure-B)
(vii) No Pending Cases Declaration on Rs 50/-Stamp Paper (Annexure-C)
(viii) Turnover Certificate including similar job turnover duly certified by C.A. for last
three years in prescribed format (Annexure-D)
(ix) Earnest Money Deposit : Rs 7,875/- (Rupees Seven Thousand Eight Hundred
Seventy Five Only) in the form of a crossed demand draft, drawn on any
Nationalized/Scheduled bank payable at Vallabh Vidyanagar in the name of
‘Principal, BVM Engineering College’.
15
6) COMMERCIAL BID
I) Commercial Bid has to be submitted in separate duly sealed envelope. Envelope must be
marked “COMMERCIAL BID FOR TENDER FOR VARIOUS STATIONARY
RELATED TO EXAMINATION: COVERS & OTHERS”.
II) Rates should be quoted item-wise separate. FOR destination delivery should be
inclusive of Insurance charges. However Central Sales Tax, Gujarat Sales Tax,
Excise duty should be mentioned separately with prevailing rates on item quoted. In
case the tenderer fails to provide such separate details in its quotation, offers will be
considered as inclusive of all Taxes. Gujarat Sales Tax applicable to be mentioned
separately. If the tenderer is exempted from payment of Gujarat Sales Tax, then the
same must be mentioned, otherwise offer will be treated as inclusive of GST and
Basic rate will be worked out by deducting the amount of GST leviable under GST
Act.
7) SAMPLE
A) The tenderers are required to submit the samples for feel, furnish, colour and
visual inspection, strictly as asked.
B) Sample Label should bear following particulars.
I) Name of the tenderer/signed by tenderer.
II) Name of paper manufacturer.
III) Tender enquiry No. and due date.
IV) Brand Name, Nature of paper and GSM.
C) Sample should be submitted in conformity to the specifications mentioned, no
other type or brand will be entertained.
8) VALIDITY OF TENDER
Tenderers are requested to note that their offer must be valid for acceptance minimum for
a period of 3 months from the date of opening of tender. Offer with less validity period
will be rejected. Silence in this regard will be considered that the offer is valid for three
months from the date of opening.
16
9) DELIVERY SCHEDULE
Delivery is to be made strictly as per the following schedule:
First half lot by 1-10-2017 as under (For Dec-2017 Examination)
Sr.
No.
Name of Item
(Details as per attached sheet for each item) Quantity
(Approximate)
2_BVM/EXAM/ 2017-2018
1 Preprinted Hollow Flaps Sticker (Size 8 x 5 cm) 3, 00,000 Nos.
2 Answer Books cover (Size 32 x 42 cm) 5,000 Nos.
3 Attendance cover (Size 25 x 35 cm) 1,000 Nos.
4 Manuscript cover (Size 25 x 35 cm) 5,000 Nos.
5 Paper solution submission cover (Size 14 x 29 cm) 5,000 Nos.
6 UFM cover (Size 25 x 35 cm) 500 Nos.
7 Grade card with hologram (Size 25 x 35 cm) 16,000 Nos.
8 Degree Certificate (Size 25 x 35 cm) 500 Nos.
9 Hollow cover to hide assessment block (Size 08 x 12 cm) 1,500 Nos.
10 Hollow marks Sticker (Size 2 x 2 cm) 10,000 Nos.
10) PAYMENT
No advance payment will be made for the jobs allotted.
Payment will be made positively within 21 days after delivery, but only after due
inspection.
11) OTHER CONDITIONS
I) Opening of Tender-You are at liberty to be present or authorize your
representative to be present at the opening of the tender at the time and date
specified in the schedule, at your cost.
II) In case you are successful in getting the order, you shall be required to pay a sum
Security Deposit: Rs 15,750/- (Rupees Fifteen Thousand Seven Hundred Fifty
Only) to the Principal, BVM Engineering College, as Security
Deposit for the due performance of the contract. This Deposit is to be paid by
Demand Draft only.
III) Principal, BVM Engineering College reserves the right to accept/reject
either the tender in full or part or divide the quantity between/amongst one or
more tenderers without assigning any reasons.
17
IV) Principal, BVM Engineering College does not pledge itself to accept
the lowest or any tender and also reserves to itself the right of accepting the whole
or any part of the tender or portion of the quantity offered against any item and
you shall supply the same at the rate quoted. The Principal, BVM
Engineering College further reserves to itself the right of accepting or
otherwise any of the conditions stipulated by you in your tender.
12) Penalty in case of the default.
12.1 The event of failure on the part of the supplier / tenderer to execute the work according
to the schedule as agreed in the agreement and to the satisfaction of the BVM
Engineering College shall be dealt with by the BVM Engineering
College by imposing penalty / punishment. For the delay in the supply, the BVM
Engineering College shall get done the work from alternate source and
whatever payment made for will be deducted from the EMD and / or Security Deposit
amount. The BVM Engineering College reserves its right to get the work done
by any other Supplier at the cost and risk of the Supplier under such circumstances.
12.2 In case of a refusal to execute the work by the successful bidder, the security
deposit shall be forfeited.
I / We ________________________________________________________________________
(Name/s of the Tenderer)
Proprietor / Partner / Director hereby undertake to abide all terms and conditions of the tender
enquiry as well as invitation to tender and instructions to tenderers.
Signature
Place: Name:
Date: Designation:
Stamp of the firm
18
CHECK LIST FOR TENDERER TO BE SUBMITTED ALONGWITH TENDER
(TECHNICAL BID)
The following documents are attached with the tender:
1. Please give the Page No. to entire set of Tender and
documents enclosed with and confirm whether
any thing is still pending? : Yes / No. Total
Page Nos. _______
2. Please confirm following:
Whether EMD in term of Demand Draft is placed in
separate cover? : Yes / No. Page Nos. _______
3. Whether copy of Sales-Tax registration is attached?
: Yes / No. Page Nos. _______
4. Whether copy of Income-Tax return /assessment
order of last year is attached
: Yes / No. Page Nos. _______
5. Whether sample is attached?
: Yes / No. Page Nos. _______
6. Whether last two year production and sales, figures
of manufacturing unit in quantity and value is
attached?
: Yes / No. Page Nos. _______
7. Whether literature /catalogues are attached? (Only to
be submitted if it is specifically asked in Specification.)
: Yes / No. Page Nos. _______
8. Whether copy of PAN Card, Factories Act,
VAT, CST registration is attached?
: Yes / No. Page Nos. _______
N.B. All photocopies of documents must be attested by Govt. Gazetted Officer/ any other
authorizing person.
DECLARATION
We solemnly declare that we have attached all the documents mentioned here above and
mentioned in the tender. We also understand that non-compliance of any document will be
treated as non-respective Tender and we will loose our claim to participate in the Tender Enquiry
automatically and our tender will be liable to be rejected.
Signature of Authorized Person :
Name of the Authorized Person :
Seal of the Company :
19
FORM -I
TECHNICAL BID
BVM TENDER NO. ____________________________________ Due date ________________
Enclosed following documents / mentioned in Tender Bid.
1 Downloaded Tender copy duly signed.
2 E.M.D. paid : Mention Yes/No (DD shall be put in
EMD cover)
a) Name of Bank :
b) Please state whether Nationalized Bank or Scheduled Bank:
3 Literature :
4 Tender validity :
5 Details of specifications :
6 Income-Tax clearance certificate and Sales-Tax :
document submitted
7 FOR/Free delivery your rates are on FOR
destination basis inclusive of insurance charges? :
8 Sample:
Have you submitted sample? :
9 Name of Proprietor/Partner/Director with Full :
Residential address and Telephone No., Fax No., etc.
10 Have you submitted all documentary evidences :
dully attested ?
Signature : ___________________________________
NAME : ___________________________________
Designation : ___________________________________