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Assessment of project proposals within EU grant schemes
17 & 18 December 2013
Government Office for Cooperation with NGOs
Zagreb
VLADA REPUBLIKE HRVATSKEUred za udruge
This project is financed by the European Union
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Welcome – Day 1
Ana Ugrina
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Purpose, Methodology, Contents Petrus Theunisz
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Purpose
• Engaging public administration bodies in charge of managing Call for Proposals in developing, defining and applying a set of unified assessment
• Collecting feedback on the Guidelines for Assessors, Evaluation Matrices and other tools.
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Methodology
• Welcomes, brief verbal presentations / reflections
• Introductions, brief verbal presentations• Modules, lectures with questions and answers• Exercises, small group work, reflections,
questions and answers• Closures, short brief summary
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Contents: Modules
• Module 1 – Assessment of Project Proposals
• Module 2 – Unified Assessment Criteria• Module 3 – From IPA to ESF• Module 4 –Scoring, Commenting and
Quality Assurance
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Contents: Exercises
• Exercise 1 – Application Forms, Evaluation Grids and Unified Assessment Criteria
• Exercise 2 – From IPA to ESF
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Materials
• Guidelines for Assessors• Annex 1 – draft Evaluation Matrix
Concept Note• Annex 2 – draft Evaluation Matrix Full
Application• Annex 3 – concept ESF Evaluation Grid
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Module 1
Assessment of Project Proposals
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Assessment of Project Proposals
• Experiences• Quality• Attributes, Criteria and
Standards
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Assessment of Project Proposals
Experiences
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Assessment of Project Proposals
Quality
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Assessment of Project Proposals
Attributes, Criteria and Standards
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Attributes, Criteria & Standards
• 3 Attributes:– A - Relevance– B - Feasibility + Sustainability– C - Project Management
• 16 Criteria:– A 1 - A 5– B 6 - B 11– C 12 - C 16
• 64 Standards– A 1.1; A 1.2; A n– B 6.1; B 6.2; B n;– C 12.1; C 12.2 - C 16.5
EC PCM Guidelines Chapter 4, page 23
The EU PCM Quality Framework contains 3
Attributes, 16 Criteria and 64 Standards
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Attributes, Criteria & Standards
• 5 + 1 Attributes:– A - Relevance– B – Efficiency– C – Effectiveness– D – Impact– E – Sustainability– F – Capacity
• 6 CN and 13 FA Evaluation Questions
• 19 CN and 48 FA Assessment Criteria
• N Indicators
The project proposal assessment Quality
Framework contains 6 Attributes, 19 Evaluation
Questions (6 + 13), 77 (indicative) Assessment
Criteria, n Indicators
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Exercise 1
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Exercise 1 (1 h 15 min + 15 min)
• Study the Application Form template• Study the Concept Note and Full Application
Evaluation Grid• Check and comment on Unified Assessment
Criteria for concept note section 1 and full application section 1 to 6
• Present findings in a 15 minute plenary presentation
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Module 2
Unified Assessment Criteria
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Unified Assessment Criteria
Relevance CN 1.1
•Objectives of the CfP •Priorities of the CfP
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Unified Assessment Criteria
Relevance CN 1.2:
•Geographic: Needs•Geographic: Constraints•Synergy•Duplication?
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Unified Assessment Criteria
Relevance CN 1.3:
•Target Groups and Final Beneficiaries•Quantitative and Qualitative•Definition of Problems and Needs•Addressing Problems and Needs
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Unified Assessment Criteria
Relevance CN 1.4:
•Cross Cutting Issues•Innovation•Good Practice
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Unified Assessment Criteria
Capacity – FA 1.1 - Project Management:
•Applicant•Co-Applicant(s)•Affiliate
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Unified Assessment Criteria
Capacity – FA 1.2 – Technical Expertise:
•Applicant•Co-Applicant(s)•Affiliate(s)
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Unified Assessment Criteria
Capacity – FA 1.3 – Management:
•Applicant•Co-Applicant(s)•Affiliate(s)
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Unified Assessment Criteria
Capacity – FA 1.4 – Financial:•Sufficient•Stable•Diverse•Co-Financing
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Unified Assessment Criteria
Feasibility – FA 3.1 - Activities
•Consistent•Appropriate•Practical
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Unified Assessment Criteria
Activities – FA 3.2 – Action Plan
•Format•Consistency•Realistic / Achievable
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Unified Assessment Criteria
Feasibility – FA 3.3 – PCM
•Logical Framework•Objectively Verifiable Indicators•Monitoring, Evaluation and Reporting
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Unified Assessment Criteria
Feasibility – FA 3.4 – Participation
•Partnership, sensible, balanced•Roles, responsibilities, based on core competences•Track Record
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Unified Assessment Criteria
Impact – FA 4.1
•Target Groups > External Environment•Final Beneficiaries > External Environment
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Unified Assessment Criteria
Sustainability – FA 4.2 – Multipliers
•Concrete Measures•Applicant, Co-Applicants, Affiliates•Target Groups, Final Beneficiaries
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Unified Assessment Criteria
Sustainability – FA 4.3 •Ownership•Sectoral•Political•Institutional•Financial•Environmental
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Unified Assessment Criteria
Budget – FA 5.1 – Appropriateness•Format, by costs and NOT by activity•Exclusion / Inclusion•Calculations, Clarifications & Justifications•Sources of Funding•Contributions, Revenues•Changes between CN and FA
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Unified Assessment CriteriaBudget – FA 5.2 – Cost / Benefit Ratios•General Cost / Benefit Ratio•Specific Cost / Benefit Ratios– HR– Travel– Equipment & Supplies– Local Office– Other Costs, Services– Other
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Closure
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Welcome – Day 2
Ana Ugrina
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Module 3
From IPA to ESF
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From IPA to ESF
• Guidelines for Assessors– General Guidelines– Specific Guidelines
• Unified Assessment Criteria
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Feedback
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From IPA to ESF
Towards a unified and standardized ESF
evaluation process?
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Exercise 2
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Exercise 2 (1 h 15 min + 15 min)
• Study the ESF Evaluation Grid• Compare the EU Evaluation Grid with the
ESF Evaluation Grid• Develop and define Unified Assessment
Criteria for all sections (1 to 6)• Present findings in a 15 minute plenary
presentation
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Module 4
Scoring, Commenting and Quality Assurance
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Scoring
1, 2, 3, 4, 5
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Scoring
Very good, good, adequate, poor,
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Scoring
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Commenting
•Concise, should provide a lot of information in a few words; brief and comprehensive•Pertinent, applicable to the
Evaluation Question; should not address a matter that the EQ does not cover
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Synthesis
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Synthesis
• score = 5, only positive comments • score = 4, positive and negative comments,
balance = 1 negative comment• score = 3, positive and negative comments,
balance = 2 negative comments • score = 2, positive and negative comments,
balance = 3 negative comments• score = 1, only negative comments
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Quality Assurance
•Overall Evaluation Process• Individual Assessments
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Closure
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