Download - Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives
![Page 1: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/1.jpg)
Arriving at the SummitMandatory Advising and Registration Holds at Different Level Perspectives
Session C11
NACADA 2013Annual
ConferenceSalt Lake City,
Utah
UNIVERSITY of HAWAIʻI
MĀNOA
![Page 2: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/2.jpg)
Introduction to UHM and Intrusive Advising
Joseph Menor, Jr., MedDepartment of Biology
![Page 3: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/3.jpg)
Overview of the University of Hawaiʻi at Mānoa (UHM)
• Founded: 1907 • Location: Mānoa Valley (Oʻahu)• Demographics
• 20,426 students• 14,655 undergraduate• 5,771 graduate and professional
• Hawaiʻi (in-state) students: 71% • Out-of-state students: 21.1% • International students: 6.8% • Male/Female ratio: 45:55
![Page 4: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/4.jpg)
Mandatory Advising at UHM
• Mandated by the Office of the Vice Chancellor for Academic Affairs• Effective Fall 2008 • Required for UHM
freshmen/sophomores • Required for their first two years (first
four semesters)• Not required for transfer students• Each college/school/department sets
guideline
![Page 5: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/5.jpg)
Overview of Mandatory Advising Practices
• Two perspectives• College-level
• Mānoa Advising Center (MAC) • Departmental-level
• Department of Biology • Challenges and solutions
• Innovative alternatives
![Page 6: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/6.jpg)
Advising Approaches
• Proactive (intrusive) academic advising • Advising Outreach • Prescriptive academic advising • Developmental academic advising
![Page 7: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/7.jpg)
Mānoa Advising Center (MAC) History
Rayna Tagalicod, MEdMānoa Advising Center
![Page 8: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/8.jpg)
MAC Advising
• College-level advising• Serves exploratory and select pre-major
students• Mission is to help students declare their
major• MAC does not graduate any students
![Page 9: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/9.jpg)
MAC Staffing
• Fall 2008• 4,500 students• Director• 2 full-time Academic Advisors
• Fall 2013• 2,100 students• Director• 3 full-time Academic Advisors• 7 Peer Advisors (each working 11 hours
per week)
![Page 10: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/10.jpg)
MAC Mandatory Advising History
• Fall 2008• First semester of mandatory advising• First semester of MAC’s existence
• Emails sent regarding new policy and options• Initial student response:
• Uninformed, confused, upset, resistant, panicked
• Registration holds• Initial threat of holds• Lack of compliance made holds necessary
![Page 11: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/11.jpg)
MAC Mandatory Advising Model
• Practical• Unable to meet with all students
individually• Created other options• Established collaborations across
campus• Developmental
• Meet the needs of a wide range of students
![Page 12: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/12.jpg)
MAC Mandatory Advising Model
• Collaborative• Establish a new office and build
partnerships• Cross-campus function
• Philosophical• Know choices to make informed
decisions• Encourage student responsibility
![Page 13: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/13.jpg)
MAC Options forMandatory Advising
Matt Eng, MEdMānoa Advising Center
![Page 14: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/14.jpg)
Qualification and Groups
Term AdmittedFall 2013
Spring 2013
Fall 2012
Spring 2012
GPA
≥ 2.0 Group A
Group B
Group C
Group D
< 2.0 Group E
![Page 15: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/15.jpg)
Notification
• Email with options sent during the 5th week of the semester
• Multiple options exist, but only one is necessary for completion
• Website of options• Options vary by group
![Page 16: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/16.jpg)
![Page 17: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/17.jpg)
Group A B C D E
Admit Term(s) FA 13 SP 13 FA 12 SP 12
Cumulative GPA N/A ≥ 2.0 ≥ 2.0 ≥ 2.0 < 2.0
Declaration of a Major X X X X
Direct Referral X X X X
Supplemental Advising Offices X X X X
Online: What Can I Do With This Major? Assignment X X X X
Nursing Informational Session X X X X
Advising appointment with a MPA at MAC X X
Workshop: Major Exploration X X
Sophomore Experience Individual Session X X X
Online: Sophomore Experience Assignment X X X
Advising appointment with an Advisor at MAC X X
Group E: Assignment X
Group E: Online Final Chance Assignment X
![Page 18: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/18.jpg)
Documentation
![Page 19: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/19.jpg)
Registration Holds
• Placed during the 10th week• Early completers exempt from the hold• Hold lifted after student documents the
completion of an option
![Page 20: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/20.jpg)
Biology Options for Mandatory Advising
Stephanie Kraft-Terry, PhDDepartment of Biology
![Page 21: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/21.jpg)
Biology Students
• 1,300 undergraduates• Marine Biology• Biology
• Soon to add:• Microbiology• Molecular Cell
Biology• Botany• Ethnobotany
![Page 22: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/22.jpg)
Biology Advising Office
• Previously• 1 full-time staff advisor
• Currently• Faculty Advisor (Coordinator)• 2 full-time staff advisors• Peer advisors
• 2013 – 2014• 4 students, 40 hours per week
• 2012 – 2013• 3 students, 20 hours per week
• 2011 – 2012• 1 student, 10 hours per week
![Page 23: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/23.jpg)
Beginning Mandatory Advising Enforcement (Holds)
• Started with incoming freshmen• No holds were placed
• Required to complete or change major• Current Mandatory Advising population:
≈ 700• Freshmen• Sophomores• Incoming transfers (specific to Biology)
![Page 24: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/24.jpg)
Mandatory Advising
• Group advising• In-person• Online (Blackboard Collaborate)• Workshops (sophomores only)
• Researching Graduate School Workshop
• Researching Medical School Workshop• One-on-one advising
• Online appointment scheduler
![Page 25: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/25.jpg)
![Page 26: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/26.jpg)
Mandatory Advising Awareness
• New Student Orientation• Walk-in advising at the start of the
semester• Emails
• Begin 4th week of the semester• Sent repeatedly to all students who
have not completed
![Page 27: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/27.jpg)
![Page 28: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/28.jpg)
![Page 29: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/29.jpg)
![Page 30: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/30.jpg)
![Page 31: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/31.jpg)
Holds
• Placed on students who have not completed Mandatory Advising• Fall 2013 – November 1st
• Spring 2013 – April 1st
![Page 32: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/32.jpg)
Curriculum Freshman Sophomore
Transfer
Next semester courses
X
Summer school (if necessary)
X
Introduction to STAR X
Discussion of future plans
X X
Career/graduate school exploration
X
Assess STAR navigation
X
Final academic plan X X
![Page 33: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/33.jpg)
What Students Are Saying…
• “I think you should require all biology students to have mandatory advising every semester it really helps the student to stay on track and to have a path to follow.”
• “I really feel that mandatory advising is incredibly helpful to anyone wishing to graduate within the four years with confidence. I will definitely be signing up for more mandatory and possibly voluntary advising in the future so I can graduate with all my required courses.”
• “… glad that the advising is mandatory so I can stay on track with my four-year plan along with addressing personal questions based on the major. Thank you!”
• “Thank you for having mandatory advising, or else I would probably be behind in my classes.”
IRB Exempt - CHS: 21536
![Page 34: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/34.jpg)
Challenges and Solutions
Megan Terawaki, MEdMānoa Advising Center
![Page 35: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/35.jpg)
Awareness of Mandatory Advising
• Challenge• Student forget about the mandatory
advising requirement• Solution
• Multiple reminders in different formats
![Page 36: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/36.jpg)
Options for Students
• Challenge• Students have varying needs and wants
• Solution• Offer a variety of options
• In-person• Group sessions• Online (beware of technical difficulties)
![Page 37: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/37.jpg)
Timeliness
• Challenge• Students forget about mandatory
advising until the last minute• Student numbers may be overwhelming
• Solution• Email prompts• Options available at different times• Increase your number of peer advisors
![Page 38: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/38.jpg)
Student-to-Advisor Ratio
• Challenge• Large student-to-advisor ratio
• Solution• Partner with other campus offices
• Students may meet with potential major advisors
• Options• Group sessions• Online
![Page 39: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/39.jpg)
Using Holds
• Challenge• Students fail to complete mandatory
advising on time• Solution
• Use holds as a prompt for action• Send reminder emails when holds are
placed
![Page 40: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/40.jpg)
Completing the Same Option
• Challenge• Students complete the same option
across multiple semesters• Solution
• Encourage students to utilize other options
![Page 41: Arriving at the Summit Mandatory Advising and Registration Holds at Different Level Perspectives](https://reader033.vdocuments.site/reader033/viewer/2022051821/568160f4550346895dd02fef/html5/thumbnails/41.jpg)
Discussion
• Does your office have mandatory advising?• If so, how does it work?• If not, has your office considered
implementing it? What challenges have you encountered?
• (or refer to your worksheet)