Decatur Swim ClubAnnual Meeting
September 19, 2010
AgendaCall to OrderTreasurer’s Report- Cindy StaudenmaierPresident’s Report- Sue MillerCoach’s ReportNew Business
Nomination and Election of Board Members 2010-11
Nomination of committee chairs- 2010-11Next Board Meeting- September 20, 2010
Treasurer’s ReportCindy Staudenmaier
2009-10 Budget versus Actual•Challenges•New Coach started September 09•Lost the majority of the seniors•Membership mix did not provide the same income stream•Focus of the board and coach was put towards membership instead of fundraising
•Plans to add a meet did not work out.
•Paid Coach Kat in the interim to create a smooth transition
•Other•Audit will be completed by Melissa Livasy, results will be posted on the website
Summary Budget 2009-10 Actual Variance
Dues 39,500 31,297 (8,203)
DSC Registration 2,300 2,600 300
Corporate Contributions 2,500 4,049 1,549
Fundraising, net (meets) 12,600 7,284 (5,317)
Other Fundraising, net 5,500 - (5,500)
Other 650 627 (23)
Total Receipts 63,050 45,856 (17,194)
Coaches Expense 41,200 51,891 10,691
Pool Expense/ other program 13,000 10,200 (2,800)
Mgmt & General 8,850 7,960 (890)
Total Disbursements 63,050 70,051 7,001
Net Loss - (24,195)
Pricing for 2010-11
•Dues are slightly higher for this season.
•Added a punch card system for the High School athletes
Proposed Dues pricing 2010-11
Bronze $ 45.00 per month
Silver $ 70.00 per month
Gold $ 85.00 per month
Senior $ 115.00 per month
FF 10 and under $ 40.00 per month
FF 11 and over $ 65.00 per month
Masters $ 44.00 per punch card (8 uses)
High School $ 44.00 per punch card (8 uses)
DSC Registration Fee $ 50.00 per family per year
USA Registrations $ 60.00 per swimmer per calendar year
2010-11 Budget
Membership growth expected this year
Membership mix expected to produce greater income
Need to produce more income from meets
Summary
Dues 55,000.00
DSC Registration 3,000.00
Corporate Contributions 4,000.00
Fundraising, net (meets) 10,000.00
Other Fundraising, net 1,000.00
Other 350.00
$ 73,350.00
Coaches Expense 50,000.00
Pool Expense/ other program 13,300.00
Mgmt & General 10,050.00
$ 73,350.00
Team Unify siteBetter Communication through email and
websiteAutomated Billing & payment processingMeet Entry managementTime TrackingVolunteer time management for meetsSponsor fundraisingGetOutSwim.com
President’s ReportSue Miller/ Cindy Staudenmaier
Coach’s ReportCoach Johnson
Assistant Coaches
Chris Sykes
Ally Staudenmaier
Jill Stern
Membership Report
Group Number
FnF- 10 and under 17
FnF- 11 and over 8
Bronze 8
Silver 4
Gold 4
Senior 16
Masters 9
Total 66
Group Target Age Monday Tuesday Wednesday Thursday Friday
Fun and Fit10 and under
5-10 6:00p-7:00p 6:00p-7:00p 5:00p-6:00p
Fun and Fit11 and over
11 and up 6:00p-7:30p 6:00p-7:30p 5:00p-6:30p
Bronze 5-8 6:00p-7:00p 6:00p-7:00p 6:00p-7:00p 6:00p-7:00p
Silver 8-10 6:00p-7:00p 6:00p-7:00p 6:00p-7:00p 6:00p-7:00p 5:00p-6:00p
Gold 11 and up 6:00p-7:30p 6:00p-7:30p 6:00p-7:30p 6:00p-7:30p 5:00p-6:30p
Senior/ National 13 and up 5:30a-6:30a
5:45p-8:00p 5:45p-8:00p5:30a-6:30a5:45p-8:00p 5:45p-8:00p
5:30a-6:30a4:45p-6:45p
High School 5:30a-6:30a5:45p-7:30p 5:45p-8:00p
5:30a-6:30a5:45p-7:30p 5:45p-8:00p 5:30a-6:30a
Practice Schedule
Practice Schedule
Meet ScheduleDate Meet Location
October 23-24 Spooktacular Meet Peoria, IL
November 6-7 Champaign HEAT Meet
Champaign, IL
November 13 Girls HS Sectional Champaign, IL
November 19 Girls HS State Chicago, IL
November 20-21 Redbird Meet Bloomington, IL
December 9-11 SC Junior Nationals Atlanta, GA
December 11 DOCS Meet Peoria, IL
January 7-9, 2011 DSC Seth Dunscomb Decatur, IL
Meet Schedule, continuedJanuary 22-23 Champaign HEAT
MeatChampaign, IL
February 4-6 Indy Dolphins Invite Indianapolis, IN
February 11-13 Redbird Meet Bloomington, IL
February 19 Boys HS Sectionals Champaign, IL
February 25-26 Boys HS State Finals Chicago, IL
February 25-27 Regional Champs Peoria, IL
March 3-6 Senior State Champs Chicago, IL
March 11-13 Age Group State Champs
Chicago, IL
March 11-14 Speedo Sectional Champs
University of Minnesota
Meet Performance SheetMeet Performance Sheet Meet Name Swimmer Name Meet Date Event Lifetime Best Time Season Best Time Goal Time Official Result Coaches Comments Notes:
Team SuitsSizing:
TBA… coach will email time
Click icon to add picture
Parent InvolvementHealthy parent- coach relationship
Trust and listen to the coachRespect and support the coach’s decisionsStay in the backgroundSupport your child, but don’t add
additional pressure
Parent Volunteer OpportunitiesBoard positionsCommittee positionsFundraisingHome meetsOfficial Training
New BusinessSue Miller
Board of Directors 2010-2011
Member Position Term expires
Cindy Staudenmaier President 2012
Sally Anselmo Vice President 2012
Secretary Maureen Ruski 2011
Treasurer Carol Cunningham 2012
Member Allison Hinch 2013
Member Phil Shils 2013
Member Scott Roberts 2013
Member Ian Clark 2011
Member Mark Morthland 2011
Committee Chairs 2010-2011
Member Committee
Melissa Livasy Clothing
Jamie McCoy Fundraising
Publicity Mary Kay Thompson
Membership Rhonda Kellerman
Website Ian Clark
Social Open
Travel Open
OtherDSC Clothing---Melissa Livasy
Examples here todayOrders will be taken through end of
September
Membership Chair--Rhonda KellermanTeam Picture
Any Questions????Call Coach Johnson at 217-422-7946Visit website: decaturswimclub.org
E-mail from website