Agenda
Welcome & Introductions
Coach Hartzell • Coaching Staff
• Philosophy & Instruction
• Expectations
• Fall Season & Schedule
• Overview of Spring Season
• Equipment & Uniform Requirements
Club Structure
Organization
Priorities & Policies
Safety
Spirit Wear
Travel
Volunteers
Communication
Financials
Q & A
Kyle Hartzell
Varsity Head Coach
Plano West Lacrosse Club
Coaching Staff
• Varsity • Kyle Hartzell
• Terry Kimener
• Keith Lindgren
• Junior Varsity • Adam Schneider
• Blake Studstill
• Terry Kimener
• Tim Bott
Coaching Philosophy
• Students First Players Second If you don’t perform in the classroom you cant perform on the field
Attendance is Expected! 24 hour notice before any scheduled practice/meeting. Must be a valid excuse.
(doctors note, emergencies)
Practices Show up 10-15 minutes before ready to go. Want to get better!
Together Only way to be successful is working together as a team inside and outside of
practice.
• Hard work & Dedication Show up everyday ready to go to work. Out work your opponent and
the guy next to you. HARD WORK PAYS OFF!!
Fall Season
• Goals • Player Development
• Increasing Lacrosse IQ
• Team Building
• Preparing Physically for Spring (Strength & Conditioning)
• Results • Continual Development of new and existing veteran
players
• Getting Better
• Spring Rosters to be determined (week of September 14th)
Fall Schedule
• Practices:
Mondays – 5:30-7pm at Renner
Wednesdays – 7:15-8:45 at Jack Carter Park
Thursdays – 7:15-8:45 at Jack Carter Park
Saturdays – 11:15-12:30 at Renner
• Workouts:
Saturdays – 10:00 – 11am at SAC
• Scrimmages: Varsity and JV
October 8 vs. Flower Mound
October 23 vs. Frisco
November 9 vs. Hillcrest
Fall Dates
• Sept 15th - 1st Practice
• October 11 & 12 – Maitland Tournament
• Week of October 13th - Homecoming Parade
• October 17th - PWSH Homecoming weekend
• November 2nd - Daylight Savings Ends – Fall practice
schedule changes
• November 15-16 – Cowboy Cup Tournament
• November 21 & 22 - Lone Star Shootout Tournament
• Fall Break - November 24-28
• Nov. 30th - Alumni Game
• Dec 16th- 19th Exam Week
Spring Season
• Varsity Games and Goals • District and Non-District Games –Compete and Win
• Improve from Last year
• Junior Varsity Games and Goals • Game Experience, Teach the young players the game, Develop
lacrosse IQ, • Compete and win • Improve from last year
• Schedule • Varsity: 16 -18 Game Schedule
• JV: 14-16 Games
• See Website Calendar for updates
Spring Dates
• Jan 7th - First day of Practice
• Jan 24th - Official First Day of THSLL
• Feb 13th Begin District Games
• March 7th-10th Spring Break Trip to
Austin OFF March 11th-15th
• March 9-13 PISD Spring Break
• April 10th Plano vs. Plano West
• April 14th Final THSLL Day of Season
• District Games
• A Bracket: St Marks, HP, Jesuit and ESD
• B Bracket: Coppell, Allen, Plano, Southlake, Flowermound and Keller
• Non-District Games
• HP DII, Hillcrest, Woodlands,
• EHS
• Other Games
• 3 Spring Break trip
Equipment Requirements
• Game • Team Helmet: CPX-R preferred, Pro7 - Matte Grey and Royal blue chin
• Gloves - Plano West Colors - Royal Blue and White, Royal Blue and Black
• Pads: Shoulder, Elbow and a Cup! No Cup, No Play!
• Mouth Guards (and 3 spares), No mouth guard, No Play!
• Uniform, Shooting Shirt -Black
• Socks and Cleats – white
• Practice • Plano West Issued Reversible Practice Jersey - Number must match game
uniform, no exceptions!
• Black Shorts
• Shooting Shirt
• Sticks • 2010 compliant – Varsity requires 2, JV highly recommend 2
Game Day Attire
At School: Wear Khaki pants and Plano West Lacrosse Polo
At the Game: Dress appropriate for the Weather
Parents & Fans: Support the team with Spirit Wear Items
Club
Administration
PWLC Board Members
President
Vice President
Treasurer
Secretary
HS Director
HS Coordinator
Brad Barnett
Patti Gunnels
Shannon Scherr
Sam Clement
Kim Brown
Andrew Warrick
Board Priorities
Fields – short-term access and long-range planning
Player Safety
Coaches – recruiting, training, placement and retention
Improved, Consistent and Timely Communication at all levels:
• Board
• Club
• Program
• Team
Player & Coach Technical Development
Growth & Recruitment to “Grow the Game”
Fundraising
P&P Overview
Grievance and Disciplinary Policy
Code of Conduct Policies
Substance Abuse Policy
Hazing Policy
Concussion Policy
Consent to Treat Form
Safety
&
Concussions
AED’s • All HS Coaches Are Trained CPR & AED
• Every Youth Team has an AED
• Training is open to any Parent
Concussion ImPACT Test • Program is committed to providing Pre Concussion
Screening
• Every player over 12 years old must be screened
• Tested every 2 years from date of baseline screening
• Testing today – remaining appointments can be made directly with provider
Safety, AED &
Concussion Testing
Spirit Wear
&
Uniforms
Jersey Rental Policy
At the end of the season, game jerseys and reversible practice jersey must be turned in
Must be in good shape and washed prior to turning them in
Game jersey replacement cost - $85 each
Practice jersey replacement cost - $25
Please remember to wash jerseys regularly.
Spirit Wear
New Spirit Wear items for players, parents and fans being developed now – will launch on website soon!
Yard Signs & Car Decals – order via website
Travel Info
Travel Info
• Travel Expenses are in addition to registration fees
• Travel expenses can include:
• Transportation – bus, plane, van rentals
• Hotel Accommodations
• Meals
• Incidentals
• “Local” trip planned for Spring Break (Austin area)
• Will try to limit travel to 1-2 trips that do not require air travel.
Volunteers
Game Day Jobs
Game Day Jobs: • Site Admin on Parent’s side • Field Setup and Cleanup • Book Keeper at Table • Penalty Clock at Table • Score Board in Booth • Money Taker at Gate • Selling Concessions • Stat Takers • Announcer
How are these roles filled: • Game Day Coordinator will send out email in early February with links to
Sign-Up Genius. This website allows you to see roles for each position, dates and times for each position listed, and if the position is filled or open.
Other Opportunities to Help:
Committees
• Tournament Support
• Maitland
• Special Events
• Banquet
• Senior Recognition/Senior Night
• Spirit & Team Building
• Homecoming Parade
• Off campus Lunch
• Community Service
• Spirit Wear
Other Opportunities to Help:
Committees
• Fundraising
• Corporate Sponsorships
• Black & Blue Bash
• Raffle
• Recruitment/Retention
• Growing the sport at youth and high school levels
• Communication
• Website
• Social Media
• Public Relations/Marketing
Communication
Communication
Weather Happens • Changes or cancellations are out of our control • Website or Hotline NOT used for last minute notices
Texts • Used for reminders and last minute changes • One Way Texts!
• Website • Used for larger information updates, forms, team store
What if I am not getting texts or emails • Contact the Team Admin for help
Website
• On-Line Registration
• Info on Coaches, Board, Committees & Players
• Team administration
• Upcoming Events (w/ links to Maps)
• Calendars
• File downloads – Secure
• P&P’s / Waivers
• Fundraising Flyers / Forms
• Corporate Sponsor Recognition
Financials
2014-15 Budget guidelines
2013-14 Actual Income/Expenditures used as starting point
Revenue = $250,891
Expense = $239,250
Net Operating Income = $11,641
Budget Committee “Sharpened pencils” to scrub costs
Adjustments made for known/expected changes:
Registration numbers by age group
Coaching salaries, Tourney fees, Travel, etc.
Objective is to NOT over-recover
Budget is built as a break-even revenue to expenses while maintaining
some revenue to reinvest in club
How Registration Fees are used?
Coaching Staff
Coaches 450+ hours, practice plans, film study and game plan
Team Supplies and Fields
Lights, Balls, City & PISD Fees
Tournaments Entry Fees
Game Day
Trainer, Officials, Concessions, THSLL, Video
Over Head
Website, Insurance, Admin Supplies, Tax Preparation
Banquet
Awards, Video, Supplies
2014-15 Budget Allocation by Category
Income $270,470
Expenses $272,551
Historical Fundraising
Black & Blue Bash Auction and Social • Families and teams support event by:
• Providing silent auction items
• Food and beverage donations
• Selling tickets to family and friends
• Attending event
Raffle Fundraiser • New in 2013-14
Corporate Sponsorships
New for 2014-15 – Fundraising Director
Q & A
Frequently Asked Questions
Q) OCPE – Off Campus PE? SPRING semester only
A) Contact High School Director
Q) In an area headed up by a committee?
A) Contact Committee Chair
Q) playing time for my son,
A) Have your son talk to his coach.
Q) How do I volunteer A) Contact HS Director or HS Coordinator
Q) Understanding a game day position role? A) Contact Game Day Coordinator.
Q) General questions? A) Contact High School Director.
Q) Where I find contact information? A) Check the website for email and phone.