Adapted By: Chris Anderson and Sharon LounsberryUniversity of Illinois Extension
Created By: Brent Strickland, Bob Peterson and Larry TibbsUniversity of Arizona Cooperative Extension
Special Thanks to Matt Hamlyn for permission to use the game board frame
4-HParliamentaryPROCEDURE
ORDER OF BUSINESS
LET’S TALK
DO’s & DON’Ts
ELECTIONS
MOTIONS
JUST THE FACTS
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DO’s & DON’Ts
JUST THE FACTSMOTIONS
ORDER OF BUSINESS
LET’S TALK ELECTIONS
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This action uses this phrase: “The meeting will now come to
order”
1-100A1 - 100
Call to Order
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1-200
What is done after the minutes are approved?
1-200A1 - 100
Officer Reports
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1-300
The term for ending the business meeting?
1-300A1 - 100
Adjournment
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1-400
Put the following in the correct order:
a)Unfinished businessb)Minutes read and approvedc)Committee reportsd)New business
1-400A1 - 100
B – C – A - Db)Minutes read and approvedc)Committee reportsa)Unfinished business d)New business
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1-500
Who calls the meeting to order in the absence of the President
and Vice President?
1-500A1 - 100
Secretary
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2-1001 - 100
What is the term for the action used to consider an idea?
2-100A1 - 100
Motion
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2-200
Before a member speaks they must first get this?
2-200A1 - 100
Recognition fromthe President
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The secretary should stand when doing this?
2-300A1 - 100
Reading the Minutes
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Better meetings will result if the President prepares one of these?
2-400A1 - 100
Agenda
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This must be present in order for business to be conducted?
2-500A1 - 100
Quorum
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3-1001 - 100
What, when used properly, can improve a group’s ability to take
orderly action?
3-100A1 - 100
Parliamentary Procedure
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How many main motions should be “on the floor” at one time?
3-200A1 - 100
One
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The treasurer’s report should never be accepted or approved
unless the books have been what?
3-300A1 - 100
Audited
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A 4-H Club can appoint one of these to help the group with parliamentary procedure?
3-400A1 - 100
Parliamentarian
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What happens to a motion that requires a second but does not
get one?
3-500A1 - 100
It is lost
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4-1001 - 100
These are an important part of the leadership team in the local
4-H club?
4-100A1 - 100
Club Officers
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4-200
Officers should always be chosen by this?
4-200A1 - 100
Ballot
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This is not needed for nominations from the floor?
4-300A1 - 100
Second
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Name three ways nominations for an office can be made?
4-400A1 - 100
1)From the floor2)By petition3)By nominating
committee
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When the vote is by ballot, at what time does the president
casts his/her vote?
4-500A1 - 100
With the rest of the membership
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5-1001 - 100
What are the first three words to use when making a motion?
5-100A1 - 100
“I move that…”
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Who can make a motion?
5-200A1 - 100
Any member
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What motion is used to change a main motion?
5-300A1 - 100
Amendment
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Put the steps of making a main motion in order:
a)second the motionb)discussionc)vote by the groupd)initial motion is made
5-400A1 - 100
D – A – B – C d)initial motion is made a)second the motionb)discussionc)vote by the group
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What if a voice vote on a motion is close?
5-500A1 - 100
A member can call for “Division”
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6-1001 - 100
What is the most used handbook about parliamentary procedure?
6-100A1 - 100
Robert’s Rules of Order
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6-200
What is more than half the votes cast called?
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Majority
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What document contains a group’s rules of government?
6-300A1 - 100
Constitution and/or By-Laws
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6-400
Name at least three forms of voting?
6-400A1 - 100
Voice Vote
Show of HandsRising Vote
BallotRole Call
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Should the minutes of a meeting be approved by a motion and
vote?
6-500A1 - 100
No. They stand approved as read (and corrected
when necessary)
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Final category
The category is In OppositionWrite down how much you want to
wager
What is the correct acclamation for a negative voice vote?
“Nay” or “No”
(The president may error by asking for “all those opposed to
say aye” or “use the same sign”)