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A PERMANENT DIGITAL A PERMANENT DIGITAL ARCHIVE OF LOCAL ARCHIVE OF LOCAL
MATERIALSMATERIALS
Don Martin & Stephen WinchEast Dunbartonshire Libraries
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VALUE OF THE LOCAL VALUE OF THE LOCAL COLLECTIONCOLLECTION
• Local historians
• Family history enthusiasts
• Transport historians
• Academic researchers
• Local authority departments
• Private consultants
• The media
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EAST DUNBARTONSHIRE EAST DUNBARTONSHIRE COLLECTIONSCOLLECTIONS
• Strathkelvin
• Bearsden & Milngavie
• Preservation policy
• SCRAN schemes
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NOF-DIGITISENOF-DIGITISE
• Background
• Technical standards
• Consortia
• RLS
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EAST DUNBARTONSHIRE EAST DUNBARTONSHIRE POLICYPOLICY
• SCRAN and RLS
• Responsibility for collections
• “Beyond nof-digitise”
• SLIC project
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EXTENT OF SLIC PROJECTEXTENT OF SLIC PROJECT
• Digitisation of images
• Creation of metadata
• Preservation
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OBLIGATIONS OF SLIC OBLIGATIONS OF SLIC PROJECTPROJECT
• Library cataloguing standards (Marc/AACR2)
• Library interoperability standards (Z39.50)
• Government interoperability standards
• Government data standards (Dublin Core/XML)
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THE SLIC PROJECTTHE SLIC PROJECT
• Digitisation of images
• Creation of metadata
• Preservation
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DIGITISATION OF IMAGESDIGITISATION OF IMAGES
• Digitisation was outsourced– Time and cost saving
• 50 images returned in Photo CD format– Mixture of text and pictures
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USING PHOTO CDUSING PHOTO CD
• Photo CD– Digitising from a 35mm neg. surrogate– A cheap option– Not archival quality (Lossy)– Works well for photographs (SCRAN)– Difficult to capture fine detail
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CREATION OF METADATACREATION OF METADATA
• Marc/AACR2
• Dublin Core RDF records
• CORC (OCLC)
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PROPOSED METADATA SOLUTION
• Master record created in MARC using CORC
• Export MARC records into library catalogue
• Export Dublin Core RDF records into a tailor made database on council website, alongside images
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WHY USE MARC RECORDS?
• A detailed record format
• Widely supported
• Records can be part of library catalogue
• Record interoperability– Cairns– WebCat– A convertible record format
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MARC RECORDS: Creating Interoperability
• AACR2
• Library of Congress Subject Headings
• Library of Congress Authority Files
• Dewey numbers
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MARC RECORDS: Developing A Template
• Not designed for electronic documents
• Standards still developing
• Working with CDLR to develop guidelines
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CORC:Cooperative Online Resource
Catalogue
• Straightforward entry
• CORC constant data
• MARC information
• Pathfinders
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PRESERVATION
• 35mm negatives
• Microfilm
• Moving to Tiff format
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PROGRESS TO DATEPROGRESS TO DATE
• Getting close to a MARC template• Considering database options
– CORC pathfinders
• Images stored online and will soon be publicly available
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THE FUTURETHE FUTURE
• Digitisation of images
• Creation of metadata
• Preservation