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4-H Blue Ribbon Youth Enrollment Software Training
January 2004 on v2.4Tape 1
Nancy JohnsonFlorida 4-H
http://4h.ifas.ufl.edu/4hbr/[email protected]
(352) 392-2941 x231
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Installation CD Menu
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2004 Youth Enrollment Training Tape 1 of 2 (1)
• Help|About for Version&Date, click on icon• Add Button for Member Query• Data Path• Windows Explorer• Using Winzip to extract files (Demodata.zip
for Training only)• Datafix utility to repair problems in data
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2004 Youth Enrollment Training Tape 1 of 2 (2)
• Manual Contents• Hover over buttons for descriptions• Preferences=book icon= Utility|Preferences• File|County Information• Member/Leader screen=man walking icon• Clubs=clover icon
– Add a new club, edit old club number
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Q-Does it run on Windows 95/98?
• This initial release does run on Windows 95/98, but MarTech can’t guarantee that it will continue to do so.
• 1/14/2004 Microsoft will support Windows 95/98 another year or 2—they had already stopped, then changed their position.
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Blue Ribbon Help|About
• Help|About– Version 2.4, Date November __, 2003– Double-click on Blue Ribbon icon for computer
Processor, speed, MB RAM
• Add Button for Member/Query– click drop-down arrow at far right of button bar
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Where is your Data?
Check bottom of main screen for your path and write it down! Default path is:
C:\Program Files\Youth Enrollment\Data
Path to data on a network will be different
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Windows Explorer/Winzip
• For Training Only, we installed Demodata.zip – steps are similar if your year-end data was sent as back to you as DataGNV.zip after Gainesville edits.
• Right click on Start and pick Explore to open Windows Explorer
• Find .zip file, double-click to open it
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Datafix Utility
• Use when program stops with Error msg.• Youth Enrollment must be closed (all users)• Start|Programs|Youth Enrollment|Datafix
– By Alias– WinYouth– Rebuild all tables– Pack tables– Log to file
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Youth Enrollment Manual
• MarTech wrote first part for all states, all aspects of the program
• Florida Supplement and FL Codes define how Florida uses the program– All Club enrollment on Member/Leader screen– Group enrollment
• Project code only • All Camps, Special Interest, School Enrichment
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Finish Set up - Preferences
• Verify that Preference settings are correct before entering data after – Installation/re-installation– Update
• Each computer has to have Preferences set– County Number is 3 digit = 0__
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Q-Mixed Community/Integrated?
• A youth carries his “Community” with him • By definition, if a youth of a different race
travels to a group/club causing it to be an “Integrated” group/club the “Community” is now a “Mixed Community”
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Member/Leader screen• Individual entry – all Club members,
leaders, or people you want to mail to• Category – M, C = members
– G, P, A, R leaders– O = Other, doesn’t count on ES237 (mailing)– FL doesn’t use Special S
• Status- New, Return, Terminate, Inactive, A• All need a club “added as primary”• All members need a project, can be EX
Exploring 4-H
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Q-Should I Delete Inactives?
• County decision • Inactive Status records occupy space and
you have to skip through them—which slows down processing
• Trade-off is you would need to re-enter them if they do re-enroll, not just Return
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Clubs
• Club Reports need a range of Clubs, separate– Community Clubs– In-School Clubs– After School Clubs– Military Clubs
• Find Club numbers already in use – Report|Print Data Files|Club Code File/Numeric
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Add/Edit Club
Club code file numeric report, showed that 150 and 250 have not been used yet
Add Club 150, Gators, as After-School Club • Edit Club 100 to Club 250