Download - 360 Degree Performance Budget for RTE
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RuthnaTea Estate
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Vision and MissionRuthna TeaEstate
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MissionRuthna TeaEstateWe are proposed four (04) basic principles of our Mission Statement:-
1) Satisfied Consumers:The consumer is essential that we provide a product that satisfies all of customer expectations. Our primaryfocus is to produce teas that offer a unique and truly gratifying experience. We will not allow price tocompromise our products. Good flavor and product freshness are the prime considerations in the creations ofour teas.
2) Strong Relationships:
With our customers and suppliers we continuously work to build and maintain strong business relationships.We realize that is through excellent communication and mutual respect that we grow and prosper together.
3) Satisfied Employees:Here is an equal opportunity employer dedicated to providing our employees with a challenging and positiveenvironment in which to work. Recognizing that each and every employee plays a pivotal role in the successof our company, we seek to attract and retain outstanding individuals who will take pride in all aspects of theirareas of responsibility, and understand the importance of cooperation among their fellow employees. We strive
to motivate and satisfy our employees as well as promote individuals based on merit and contribution.
4) Good Management System:Our company has been, and always will be based upon strong ethical business practices and is dedicated toonly the highest standard of behavior in all areas. We feel an obligation to support the local communitieswhere we reside so as to build a good working relationship as well as to contribute to worthy local andnational causes.
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ValuesRuthna TeaEstate
The following values are:-
1. Customer Focus: We will focus on our customers as the central purpose for ourexistence and mandate.
2. Transparency: We will act in unambiguous, predictable and understandable manner.Further, we will remain accountable to our stakeholders and shoulder the responsibilityfor decisions made on their behalf.
3. Creativity and Innovation: We will endeavor to be creative and innovative in seekingsuccessful ways to move the industry forward.
4. Integrity and Fairness: We will endeavor to act morally and ethically. Our serviceprovision will be free from favoritism, self-interest or unfairness. To achieve this, we willbe guided by set standards, policies, rules and regulations.
5. Leadership: The courage to shape a better future.6. Collaboration: Leverage collective genius
7. Accountability: If it is to be, it's up to me8. Passion: Committed in heart and mind9. Diversity:As inclusive as our brands10. Quality: What we do, we do well
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Strengths1. Management is committed and confident.2. Experienced Staff
3. Product innovations ongoing.
4. Logistic Support
5. Green initiative
6. Physical Infrastructure
Weaknesses1. No direct marketing experience.2. High employee turnover rate.
3. Dealing with huge illiterate people with primitive
mind set
4. Conflict between corporate culture and traditional
tea culture.
5. Lack of Internet facilities.
6. Lack of tea related soft ware
Opportunities1. Buildup the clear strategy.
2. Chances of producing verities of Tea.3. Increased yield per hector
4. Improved drainage system and modern
Technologies.
5. Financial Sound Backup
6. Expansion of existing Plantation area.
7. Increasing Per Kg prices.
Threats
1. Global impact on tea market price.
1. Garden worker s unwanted unrest.2. Local Politics3. Urbanization4. Undesirable environmental or climatic
situation.5. Product substitute
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ObjectivesRuthna TeaEstate
Specific
What : Planting 100 acre of land
Why : To increase yield per hac and profit for the coy
Who : MS, NMS and Workers
Where : Mokam-4, Bamboo Bari, Shankhola, Mokam -3
Which : By planting Material collection and shade tree collection
Measurable
How much? : 10 lac tea nursery , 1 lac shade nursery and 100 acrenew planting , previous area infilling
How Many ? : 100 acreHow will I know when it is accomplished? : within 01 year
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ObjectivesRuthna TeaEstate
Attainable
How can the goal be accomplished? : By arranging planting material intime , in time land preparation, agro chemical supply, compost ,fertilizer application as per dose , weed and paste control , nursery
raising
Reliable
Does this seem worthwhile? : yes
Is this the right time? : yes
Does this match our other efforts/needs? yes
Are you the right person? yes
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ObjectivesRuthna TeaEstate
Timeliness
When? Within one year
What can I do 6 months from now? : monthly allocation of target
What can I do 6 weeks from now? : collect soil , collection of cuttings,development of nursery infrastructure , collection of compost ,arrange transport
What can I do today? : planting and infilling
d
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Click to edit Master subtitle style
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HR
Assumptions
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SalesAssu
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Health
,Safetya
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Capexandproj
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Gl
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D
ashboard
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Production AssumptionRuthna TeaEstate
Production Assumption
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Production AssumptionRuthna TeaEstate
Type 2012 - 2013 Remarks
In house Production 2,00,000 kg Ruthna Tea Estate
Out Side Production 1,25,000 kg Muraicherra Tea Estate
Total 3,25,000 kg
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Out Side Production
Assumption
Ruthna TeaEstate
Type 2012 ( Jan to Dec )as per crop calendar
Remarks
Out Side Production 1,25,000 kg Muraicherra Tea Estate
Total 1,25,000 kg
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Total Production
Assumption
Ruthna TeaEstate
FY-2011-2012-Actual FY-2012-2013-Budget %
Year Production Total Year ProductionSub-
ContractTotal Changes
2011/2012 1,76,965 1,76,965 2012/2013 2,00,500 1,25,000 3,25,00Both 83.65Own 13.30
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Quantity and quality of crop depends largely on the correctimplementation of pruning practices
Plucking round practices
Maintenance Foliage Ensuring Proper Growth and regeneration of tea Shoots System of Plucking Leaving a leaf ( plucking height by one leaf ) Permissible Creep and breaking back near Janam leaf
Banjhi shoots Training to the Pluckers
Action Plan to Achieve the
Target
Ruthna TeaEstate
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Workers Wages
Workers Wages
Assumption
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Workers Cost
Assumption
Ruthna TeaEstate
2009 2010 2010-2011 2011-2012* 2012-2013**
105,68,223/-(Per month=8,80,685/- andper week =2,20,171/-)
164,63,403/-(Per month =13,71,905/- andper week =3,42,987/-)55.78% increase
224,61,727/-(per month =18,71,810/- andper week = 4,67,952/-)36.43% increase
292,00,245/-(per month =24,33,353/- andper week =6,08,338/-)30% increase
*note:May-June assumption
**note:May-June assumption
The wages may be changed if new labor agreements of workers wages heldin this year
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Machine Hour
Assumption
Ruthna TeaEstate
Machine Hour Assumption
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Machine Hour
Assumption
Ruthna TeaEstate
Machine Jan Feb Mar Apr May June
- 30.43 hr 126 hr 134.78 hr 195.65 hr
Machine July Aug Sep Oct Nov Dec
237.18 hr 252.17 hr251.30
hr243.47 hr 179.13 hr 93.25 hr
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Material By Product Cost CategoryRuthna TeaEstate
Material By Product Cost
Category
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Material By Product Cost
Category
Ruthna TeaEstate
Not Applicable
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Sales AssumptionRuthna TeaEstate
Sales Assumption
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FY-2011-2012-Actual FY-2012-2013-Budget %
Quarter Sales Quarter Sales Changes
1st Quarter 1,19,57,715 1st Quarter 1,53,31,680 28.21
2nd Quarter 92,23,170 2nd Quarter 1,06,78,320 15.77
3rd Quarter 3,43,695 3rd Quarter 6,30,000 83.30
4th Quarter (Estimate) 76.74,645 4th Quarter ( Estimate) 94,50,000 23.13
Total 2,91,99,225 Total 3,60,90,000 23.60
Sales in Quantity
Comparison
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Capacity OptimizationRuthna TeaEstate
CapacityOptimization
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Capacity Optimization
Assumption
Ruthna TeaEstate
Available Capacity :5,00000 kg made teamaximum
Hourlytarget :500 kg greenleaf
Daily Working Hour : 08 to 16 hrs depends ongreen leaf
q 3,25,000 kg made tea total capacity of 65% capacity in theyear 2012- 2013
q 90,903 kg made tea total capacity of 19% capacity in theyear 2011- 2012
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Training arrangement for team.
Effective Production planning .
Training and Motivation in mid level management.
Capacity Optimization Assumption
Action PlanRuthna TeaEstate
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HR AssumptionRuthna TeaEstate
HR Assumption
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HR AssumptionRuthna TeaEstate
MS statistics Total salary
Existing New Recruitment Total Cost 2011-2012 Cost 2012-2013 Difference % Cost 2011-2012 Cost 2012-2013 Difference %
Ruthna 5 4 9 4902624 7213052 2310427 47 3952961 5177091 1224130 31
PF bonus lv encash
Cost 2011-2012 Cost 2012-2013 Difference % Cost 2011-2012Cost 2012-
2013Difference % Cost 2011-2012
Cost 2012-2013
Difference %
43133 81429 38296 89 284012 300424 16412 6 21575 50071 28496 132
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HR AssumptionRuthna TeaEstate
gratuity insurance ISP car allow
Cost 2011-2012Cost 2012-
2013Dif ference % Cost 2011-2012Cost 2012-2013 Dif ference % Cost 2011-2012Cost 2012-2013 Dif ference % Cost 2011-2012
Cost 2012-2013
Difference %
25514 75106 49592 194 71138 48014 -23124 -33 324292 844943 520651 161 180000 180000 0 0
1 The cutoff date for existing is 30th April 2012
2
Cost is including Gross salary, ISP, Leave Encashment, Festival Bonus, PF, Gratuity, Insurance, CarAllowances etc.
3
Cost for 2012-2013 given here assuming 16% increment on gross considering the current inflation(10%) and GDP growth rate (6%).
4
ISP is calculated here based on 100% business (17.5%) & personal (7.5%) performance for the year2012-2013. ISP for 2011-2012, 1st half given actual which was approved in Jan, 2012, 2nd halfassuming 100% performance.
5 Gratuity kept as provision for next year @1 basic for each employee.
6
Leave Encashment is calculated based on 100% (20 days) balance of annual leave for 2012-2013. For2011-2012 encashment given based on actual leave balance from HRIS.
7
Cost of 4 new recruitment is included here. Among this recruitment some are replacement and someagainst vacancies in organogram.
8
The cost of car allowances presented here based on existing data, if could be change if new employeeavail the benefit.
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Training AssumptionRuthna TeaEstate
Training Internal and Externallearning process Assumptions
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Internal Training External Training
vTraining on tipping and plucking tablemaintenancevTraining on Lung Pruning or thumb
pruning.vTraining to the mid wife and compounderrelated with pregnant patient handlingvLight Pruning techniques and the systemof pruning.vHealth & Safety training.
vFire fighter and First aider trainingvVAT and TAXvTraining in BTRI
Budget= 1,20,000
Training AssumptionRuthna TeaEstate
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Business Process Improvements
AssumptionRuthna TeaEstate
Business ProcessImprovements Assumptions
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Action plan:. Good relationship with buyer and broker
house. Creating Brand Image. Certification from various Organization
for export market. Smooth supply chain management.
Long term relationship and market
Business Process Improvements
AssumptionRuthna TeaEstate
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Quality Assurance Actions and Target
AssumptionsRuthna TeaEstate
Quality Assurance Actions
and Target Assumptions
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Action plan:
. Plucking round control
. High good leaf percentage
. Careful transportation about green leaf handling to ensure lessdamage of green leaf
. Ensure good withering
. Control fermentation time
. Drying temperature must be appropriate
. Proper grading and sorting of tea
. Time to time tea tasting and take necessary action about teatasting report
Quality Assurance Actions and Target AssumptionsRuthna TeaEstate
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Top Customers feed-back process and target
AssumptionsRuthna TeaEstate
Top customers feed-backprocess and targets
Assumptions
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Action plan:
. Respect all the buyers in the same way and take necessaryaction about their feed back
. Collect all the buyers feed back time to time and ensure turnaround time (TOT ) for all the buyers
Top Customers feed-back process and target
AssumptionsRuthna TeaEstate
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Financial Cost Savings AssumptionsRuthna TeaEstate
Financials Cost savingsAssumptions
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Cost saving targets for Factory
Target Action Plan
Quality tea Make good quality tea in one time whichreduce reprocessing
Electricity/Gas consumptionSwitch off lights, computer and machine whilenot in use
Green leaf QualityBy plucking fine leaf quality which reduce
electricity consumption
Financial Cost Savings AssumptionsRuthna TeaEstate
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Cost saving targets for HR
Target Action Plan
Use less paper Motivation to the office staff
Medical costingSanitation and health safety motivation to
workers
Wages Checking the attendance always
Financial Cost Savings AssumptionsRuthna TeaEstate
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Cost saving targets for Maintenance
Target Action Plan
Mechanical- cost reduce Use wastage spare parts where necessary
Electrical cost reduceProper use of electricity and use of voltage
stabilizer
Civl cost reduce Proper Planning and execution
Automobiles cost reduce Proper maintenance and proper use
Financial Cost Savings AssumptionsRuthna TeaEstate
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Internal Control- SAP and internal Audit
AssumptionsRuthna TeaEstate
Internal Control -SAP andInternal Audit Assumptions
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Internal Control- SAP and internal Audit
AssumptionsRuthna TeaEstate
we dont have SAP due tointernet facility
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Internal Audit: Financial
Internal audit will be conducted by the Group Internal Audit team in the prescribed timeperiod.
1. Monthly2. Quarterly3. Half yearly4. Yearly
Internal Control- SAP and internal Audit
AssumptionsRuthna TeaEstate
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Particulars Yearly
Fire Equipment 20,000
Medical Expenses 2,75,000
Health, Safety and House KeepingRuthna TeaEstate
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CSR Action PlanRuthna TeaEstate
CSR ACTION PLAN
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Distribution of medicinal and other plants Eye camp 0-5 clinic
CSR Action PlanRuthna TeaEstate
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Inventory assumptionRuthna TeaEstate
Inventory Assumption
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INVENTORY-2012-2013
ParticularsJun-11 Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 T0tal
BDT BDT BDT BDT BDT BDT BDT BDT
T0tal
Particulars
Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 T0tal
BDT BDT BDT BDT BDT BDT BDT
T0tal
Inventory assumptionRuthna TeaEstate
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Capex and Projectimplementation Plan
Capex and Project Implementation PlanRuthna TeaEstate
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Description Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13
Exhaust fan(10pcs) .0000 .60000 .60000 60000
Gas Burner(10pcs) .200000
Tractor(1pc) 1350000
Staff Qtr(2pcs) .850000 .850000
Green leaf Weight manhouse(10pcs)
.75000 .375000 375000 .375000 .75000 .375000 .375000 .75000 75000 375000
Labour House(346pcshouse) by CI & sungrass
.195900 .195900 .195900 .1195900 .1195900 .195900 1195900 1195900
Spare parts(Electrical
&Mechanical Items).50000 .175000 .80000 .95000 .20000 .60000 .85000 50000 65000 90000 .5000 .5000
Disel Godown repair &car Garage
.150000 120000
Capex and Project Implementation PlanRuthna TeaEstate
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Overall Action Plan
Overall Action PlanRuthna TeaEstate
Descriptio Results to beActions to be taken
Responsibili
Deadlin Status ofEnd Status
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pn achieved
Actions to be taken nsibility
es ProgressEnd Status
Build upthe clearstrategy
Productivitygain
Optimistic plantationraising target
Manager
1 year
Brining up into bearingspecially the young teathrough proper pruning
Ensure proper pluckinground
Proper paste and weedcontrol
Training for employeedevelopment
Description Results to be Responsi Deadlin
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Descriptionof Items
Results to beachieved
Actions to be takenResponsi
bilityDeadlin
esStatus of Progress End Status
Improvedrainage
system andproper
fertilizerapplication
Yield per hac willbe increased
Field drain and maindrain draw upproperly to reducewater logging
Manager 1 year
Doze and split willbe follow asrecommended
Training of employee
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Description ofItems
Results to beachieved
Actions to betaken
ResponsibilityDeadline
sStatus ofProgress
End Status
Nursery
To raise good
plantingmaterial for tea
and shade innew extensionor replanting
area
Soil collectionCompost collectionFresh cuttingcollectionNurseryinfrastructure
Good maintenance
Asst Manager 1 year
Training to
employee
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Description ofItems
Results to beachieved
Actions to betaken
Responsibility
Deadlines
Status ofProgress
End Status
Teaprocessing
Good price inauction house
Good witheringSorting of Bad
and Damageleaf
Uninterrupted
powersupply
Timely CTCrollersharpening
Maintenance ofmachinery
Asstmanager(factory)
ExecutiveMaintenance
1 year
Training ofemployee
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Description ofItems
Results to beachieved
Actions to betaken
Responsibility
Deadlines
Status ofProgress
End Status
Young teaMaintena
nce
Good plantationmaterial for future
replanting area andinfilling
Weeds and pestcontrolPruningManuring
Shade treeIrrigation duringdrought seasonInfilling
Assistant
Manager
1 year
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Description ofItems
Results to beachieved
Actions to betaken
Responsibility
DeadlinesStatus ofProgress
EndStatus
Internal roadand fencerepair and
maintenance
Proper in housecommunication
Bridge and ringculverts to be
constructed
Earth filling tobe done
ExecutiveMaintenance
1 year
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Any Question
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Thank You