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COMPENSATION
ADMINISTRATION
EXCEL BOOKS16-1
16Chapter
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COMPENSATION
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INTRODUCTIONCompensation is what employees receive in exchange for their contribution
to the organization. Generally speaking, employees offer their services for
three types of rewards
Base pay
Variable pay
Benefits
Compensation Administration
The most important objective of any pay system is fairness or equity, generally
expressed in three forms Internal equity: where more difficult jobs are paid more
External equity: where jobs are fairly compensated in comparison to
similar jobs in labour market
Individual equity: where equal pay is ensured for equal work
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Objectives of compensation planning
Attract talent
Retain talent
Ensure equity
Reward appropriately(loyalty, commitment, experience, risk raking and other
desired behaviours)
Control costs
Comply with legal rules
Ease of operation
Compensation Administration
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Equity And Pay Rates
Equity in pay rates could be achieved through five steps
Compensation Administration
Ensuring equity in pay rates Find the worth of each job through job evaluation
Conduct a salary survey through the following methods
Key job matching
Key class matching
Occupational method
Job evaluation method
Broad classification method
Group similar jobs into pay grades(pay grades are groups of jobs within aparticular class that are paid the same rate
Price each pay grade by using wage curve(curve in a scatter diagramrepresenting the relationship between relative worth of jobs and wage rates)
Fix a pay rage for each grade (like pay for officer category I, II, III etc)
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Components of Pay Structure
The two essential components of pay structure are; basic wages and
dearness allowance .the basic wage rate is fixed taking the skill
needs of the job, experience needed, difficulty of work, training
required, responsibilities involved and the hazardous nature of the job.
Dearness allowance it paid to employees in order to compensate
them for the occasional or regular rise in the price of essentialcommodities.
Compensation Administration
Components of pay structure in India
Under the Workmen's Compensation Act
Wages for leave period, holiday pay, overtime pay, bonus, attendance bonusand good conduct bonus
Under the Payment of Wages Act
Retrenchment compensation, payment in lieu of notice , gratuity payable on
discharge
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The following, however, do not come under the term wages
Bonus
Payments made under a profit sharing scheme
Value of house accommodation
Medical allowances
Travelling allowances
Any other sum paid to defray special expenses incurred by
the worker
Contribution to pension, provident fund
Any amenity or service excluded from the computation of
wages
Compensation Administration
Components of Pay Structure
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It is the process of managing a companys compensation (base
compensation as well as supplementary) programme Base
compensation, here, refers to monetary payments to employees in
the form of wages and salaries. It is a fixed, non-incentive kind of
payment calculated on the basis of time spent by an employee onthe job. Supplementary compensation signifies incentive payments
based on the actual performance of an employee.
Compensation Administration
Wage And Salary Administration
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Objectives
To establish a fair and equitable remuneration
To attract competent personnel
To retain present employees
To control labour cost To improve motivation and morale of employees
To project a good image of the company
Compensation Administration
Wage And Salary Administration
Principles
Wage and salary plans be sufficiently flexible
Job evaluation being done scientifically
Wage and salary plans be always consistent with overallplans
Wage and salary plans being responsive to changingconditions
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Factors affecting compensationlevels
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Compensation Administration
Factors influencing compensation levels
Job needs
Ability to pay
Cost of living Prevailing wage rates
Unions
Productivity
State regulation
Demand and supply of labour
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Compensation Administration
Wage Policy In India
A wage policy offers certain guidelines for determining a wage
structure. The term wage structure refers to various pay scales
showing rages of pay within each grade. Three important elements of
wage policy in India need to be elaborated here
Minimum wage: Wage sufficient to sustain and preserve theefficiency of the worker and offer basic amenities of life
Fair wage: It is above the minimum wage but below the living
wage. It is fixed, taking into account factors such as the
productivity of labour, prevailing wage rates, level of national
income and its distribution, the employers capacity to pay etc. Living wage: This is the highest amount of wages proposed by
the government, offering basic amenities of life and satisfying
the social needs of worker.
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Compensation Administration
State regulation of wages
Institutions involved in fixation ofwages
Empl
ll i i i
L i l i i imum ages ct
age Boards Payment of ages ct
Pay Commissions djudication Machinery
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Compensation Administration
Wage differentials
Differences in wage rates are inevitable in any industry and the
reasons are fairly obvious
Reasons for wage differentialsWage differentials Reasons
Interpersonal differentials Differentials in sex, skills, age, knowledge, experience
Inter-occupational differentials Varying requirements of skill, knowledge, demand-supply situation
Inter-area differentials Cost of living, abil ity of employers to pay, demand and supply si tuation, extent
of unionisation
Inter-firm differentials Ability of employer to pay, employees bargaining power, degree of
unionisation, skill needs, etc.
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Compensation Administration
Choices In Designing ACompensation System
The compensation that is followed by a firm should be in tune with
its own unique character and culture and allow the firm to achieve
its strategic objectives. A variety of choices confront a firm here:
Internal and external pay
Fixed vs. variable pay
Performance pay
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Compensation Administration
Guidelines for effective performancebased pay stems
To be fair to employees, organisations should keep the following guidelines in mind
while instituting merit-pay systems
Establish high standards of performance, so that only the truly outstandingemployees emerge as winners.
Develop accurate performance appraisal systems. The focus must be on job-
specific, results-oriented criteria as well as employee behaviours.
Train supervisions in the mechanics of carrying out appraisals and offering
feedback to employees in a proper way.
Tie rewards closely to performance.
Use a wide range of increases.Also, make pay increases meaningful.
Choices In Designing ACompensation System
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Compensation Administration
Suitability of job based vs. knowledgebased pay systems
A job based-pay system is suitablewhen:
Jobs do not change often
Technology is stable
ot of training is required to learn agiven job
Turnover is relatively low
Employees are expected to moveup through the ranks over time
Jobs are fairly standardised withinthe industry
Individual-based pay system is suitablewhen:
The firm has relatively educatedemployees with both the ability andwillingness to learn different jobs
The firm's technology, processes aresubject to frequent change
Vertical growth opportunities arelimited
Opportunities to learn new skillsexist
Teamwork and employeeparticipation are encouraged
Job vs. individual pay
Choices In Designing ACompensation System
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Compensation Administration
Below market vs. above market compensation
Open vs. secret pay
Choices In Designing ACompensation System
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Managerial Compensation In India
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Compensation Administration
Executive compensation is built around three factors in India
Job complexity
Employers ability to pay
Managerial productivity
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Compensation Administration
Executive compensation: Privatesector vs. Public sector
In a well publicised front page news sometime back The Economic Times mentioned
about the miserable salary levels of top executives in public sector units in India. For
example the State Bank of India chief is paid 10% of HDFC Bank Managing Director,
BHE 's chief getting about Rs.10 to 12 lakhs per year as against ABB's MD getting
nearly Rs.40 to 50 lakhs; Indian Oil Corporation's chief getting Rs.10 to 15 lakhs per
annum as against Reliance Industries'Ambanis getting a package of over Rs.10 crore
per annum. Salary levels in 'hot' private sector such as BPO, hospitality,biotechnology 'Media', IT, Telecommunications, Oil, Automobiles and Insurance are
way above the packages offered to executives in public sector for various reasons
such as: overstaffing, inefficient processes, pressure on margins due to competition,
appointment of people without requisite skills at the top level, political interference
especially in pricing the products or services, legal constraints etc.
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Compensation Administration
How to retain talent?
Improving communication
Changing work rules
Increasing pay and incentives
Ego massaging services
Opportunities to upgrade skills and knowledge
Offering jobs with stretch, pull and challenge
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Compensation Administration
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