Download - 221 MS Word Shortcuts
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221 MS Word Shortcuts1Ctrl + Shift + AAll CapsMakes the selection all capitals (toggle)
2Alt + Ctrl + 1ApplyHeading1Applies Heading 1 style to the selected text
3Alt + Ctrl + 2ApplyHeading2Applies Heading 2 style to the selected text
4Alt + Ctrl + 3ApplyHeading3Applies Heading 3 style to the selected text
5Ctrl + Shift + LApplyListBulletApplies List Bullet style to the selected text
6Alt + F10AppMaximize
Enlarges the application window to full size
7Alt + F5AppRestoreRestores the application window to normal size
8Ctrl+BBoldMakes the selection bold (toggle)
9Ctrl + PgDnBrowseNextJump to the next browse object
10Ctrl + PgUpBrowsePrevJump to the previous browse object
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11Alt + Ctrl + HomeBrowseSelSelect the next/prev browse object
12EscCancelTerminates an action
13Ctrl+ECenter ParaCenters the paragraph between the indents
14Shift+F3Change Case
Changes the case of the letters in the selection
15Left arrowChar LeftMoves the insertion point to the left one character
16Shift + Left arrowCharLeftExtendExtends the selection to the left one character
17Rt arrowChar RightMoves the insertion point to the right one character
18Shift + Rt arrowCharRightExtendExtends the selection to the right one character
19Alt + Shift + CClose Pane
Closes the active window pane (if you are in Normal View and have, forexample, the Footnote pane open)
20Alt+Drag (or press Ctrl + Shift + F8 and drag, but Alt + Drag is far easier!)Column SelectSelects a columnar block of text
21
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Ctrl +Shift+CCopy FormatCopies the formatting of the selection
22Shift + F2
Copy TextMakes a copy of the selection without using the clipboard (press Return topaste)
23Alt + F3CreateAutoTextAdds an AutoText entry to the active template
24Ctrl+ BackspaceDeleteBackWordDeletes the previous word without putting it on the Clipboard
25Ctrl + DelDelete WordDeletes the next word without putting it on the Clipboard
26Ctrl+W, Ctrl+F4DocClosePrompts to save the document and then closes the active window. (Butdoesn't intercept the menu command)
27Ctrl + F10DocMaximizeEnlarges the active window to full size
28Ctrl + F7DocMoveChanges the position of the active window
29Ctrl + F5DocRestore
Restores the window to normal size
30Ctrl + F8DocSizeChanges the size of the active window
31Alt + Ctrl + S
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DocSplitSplits the active window horizontally and then adjusts the split
32Alt + Shift + F9DoFieldClick
Executes the action associated with macrobutton fields
33Ctrl + Shift + DDouble UnderlineDouble underlines the selection (toggle)
34Alt R, GDraw GroupGroups the selected drawing objects
35
Alt R, IDrawSnapToGridSets up a grid for aligning drawing objects
36Alt R, UDraw UngroupUngroup the selected group of drawing objects
37Ctrl+Shift+F5 (Or: Alt I, K)Edit Bookmark
Brings up the bookmark dialog
38DelEdit ClearPerforms a forward delete or removes the selection without putting it on theClipboard
39Ctrl+CEdit CopyCopies the selection and puts it on the Clipboard
40Ctrl+XEdit CutCuts the selection and puts it on the Clipboard
41Ctrl+FEdit FindFinds the specified text or the specified formatting
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42F5, Ctrl+GEditGoToJumps to a specified place in the active document
43Alt E, KEdit LinksAllows links to be viewed, updated, opened, or removed
44Ctrl+VEdit PasteInserts the Clipboard contents at the insertion point
45Alt E, SEditPasteSpecial
Inserts the Clipboard contents as a linked object, embedded object, or otherformat
46Alt + Shift + BackspaceEdit RedoRedoes the last action that was undone
47F4EditRedoOrRepeatRepeats the last command, or redoes the last action that was undone
(unfortunately, doesn't work for as many commands in Word 2000 as inWord 97 and below, but this is still one of Word's most useful shortcuts, ifnot the most useful)
48Ctrl+HEdit ReplaceFinds the specified text or the specified formatting and replaces it
49Ctrl+AEditSelectAllSelects the entire document
50Ctrl+ZEdit UndoReverses the last action
51Alt + PageDn (to select to end of column, use Alt + Shift + PgDn)EndOfColumn
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Moves to the last cell in the current table column
52Ctrl+Shift+EndEndOfDocExtendExtends the selection to the end of the last line of the document
53Ctrl+EndEndOfDocumentMoves the insertion point to the end of the last line of the document
54EndEndOfLineMoves the insertion point to the end of the current line
55Shift+End
EndOfLineExtendExtends the selection to the end of the current line
56Alt+EndEndOfRowMoves to the last cell in the current row
57Alt + Ctrl + PgDnEndOfWindowMoves the insertion point to the end of the last visible line on the screen
58Shift + Alt + Ctrl + PgDnEndOfWindowExtendExtends the selection to the end of the last visible line on the screen
59F8 (press Esc to turn off)ExtendSelectionTurns on extend selection mode and then expands the selection with thedirection keys
60
Alt + F4 ()FileCloseOrExitCloses the current document, or if no documents are open, quits Word.Horrible command, as it makes it a long winded business to quit Word. Butthere's a simple solution - assign Alt+F4 to File Exit instead.
61Alt + F4 (Word 97)File Exit
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Quits Microsoft Word and prompts to save the documents (does interceptthe menu item, but not the keyboard shortcut, or the x button. An Auto Exitmacro is usually a better way of intercepting this).
62NOT Ctrl+N!!
File Newcreates a new document or template (brings up the dialog). Note that: Wordpretends that Ctrl+N is assigned to File New but it isn't, it's assigned toFileNewDefault You can fix this in Word 2000 by assigning Ctrl+N to theFileNewDialog command. In Word 97 the only way to fix it is to create amacro called File New (to do this, press Alt + F8, type "File New" withoutthe quotes and Click "Create". The macro will automatically contain the codeneeded to make it work).
63Ctrl+NFileNewDefaultCreates a new document based on the Normal template.
64Ctrl+OFile OpenOpens an existing document or template
65Alt F, UFilePageSetupChanges the page setup of the selected sections
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Ctrl + PFile PrintPrints the active document (brings up the dialog)
67Ctrl+F2FilePrintPreviewDisplays full pages as they will be printed
68Alt F, IFile PropertiesShows the properties of the active document
69Ctrl+SFile SaveFile Save
70Alt F, A (or F12)FileSaveAs
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Saves a copy of the document in a separate file (brings up the dialog)
71Ctrl+Shift+FFontActivates the Fonts list box on the formatting toolbar
72Ctrl+Shift+PFontSizeSelectActivates the Font Size drop-down on the formatting toolbar
73Alt + Ctrl + KFormatAutoFormatAutomatically formats a document (or sometimes, automatically screws itup)
74
Alt O, BFormatBordersAndShadingChanges the borders and shading of the selected paragraphs, table cells,and pictures
75Alt O, EFormatChangeCaseChanges the case of the letters in the selection
76Alt O, C
FormatColumnsChanges the column format of the selected sections (brings up the dialog)
77Alt O, DFormatDropCapFormats the first character of current paragraph as a dropped capital (mustselect it first)
78Ctrl+DFormat FontBrings up the Format + Font dialog
79Alt + Shift + RFormatHeaderFooterLinkLinks the current header/footer to the previous section (but does notintercept the button on the Header Footer toolbar)
80Alt O, P
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Format ParagraphBrings up the Format Paragraph dialog
81Alt O, SFormat Style
Applies, creates, or modifies styles
82Alt O, TFormat TabsBrings up the Format Tabs dialog
83Shift + F5Go BackReturns to the previous insertion point (goes back to up to 3 points, thenreturns to where you started; this is one of the most useful shortcuts ofthem all. Also useful when opening a document, if you want to g straight to
where you were last editing it)
84Ctrl + >Grow FontIncreases the font size of the selection
85Ctrl + ]GrowFontOnePointIncreases the font size of the selection by one point
86Ctrl + T (or drag the ruler)Hanging IndentIncreases the hanging indent
87F1HelpMicrosoft Word Help
88Shift + F1Help Tool
Lets you get help on a command or screen region or examine text properties
89Ctrl + Shift + HHiddenMakes the selection hidden text (toggle)
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Click on itHyperlink OpenConnect to a hyperlink's address
91Ctrl + M (or drag the ruler)
IndentMoves the left indent to the next tab stop
92Alt + Ctrl + M (or Alt I, M)Insert AnnotationInserts a comment
93F3InsertAutoTextReplaces the name of the AutoText entry with its contents
94Alt I, BInsert BreakEnds a page, column, or section at the insertion point
95Alt I, CInsert CaptionInserts a caption above or below a selected object
96Ctrl + Shift + Return
InsertColumnBreakInserts a column break at the insertion point
97Alt + Shift + DInsertDateFieldInserts a date field
98Alt + Ctrl + DInsertEndnoteNowInserts an endnote reference at the insertion point without displaying thedialog
99Alt I, FInsert FieldInserts a field in the active document
100Ctrl+F9InsertFieldChars
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Inserts an empty field with the enclosing field characters
101Alt I, LInsert FileInserts the text of another file into the active document
102Alt I, NInsert FootnoteInserts a footnote or endnote reference at the insertion point
103Alt + Ctrl + FInsertFootnoteNowInserts a footnote reference at the insertion point without displaying thedialog
104
Ctrl + KInsert HyperlinkInsert Hyperlink
105Alt I, DInsertIndexAndTablesInserts an index or a table of contents, figures, or authorities into thedocument
106Alt + Ctrl + L
InsertListNumFieldInserts a ListNum Field
107Alt + Shift + FInsertMergeFieldBrings up a dialog to insert a mail merge field at the insertion point. (It doesnot intercept the button on the Mail merge. toolbar)
108Ctrl + ReturnInsertPageBreakInserts a page break at the insertion point
109Alt + Shift + PInsertPageFieldInserts a page number field
110Ctrl + Shift + F3Insert Spike
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Empties the spike AutoText entry and inserts all of its contents into thedocument
111Alt + Shift + TInsertTimeField
Inserts a time field
112Ctrl + IItalicMakes the selection italic (toggle)
113Ctrl + JJustify ParaAligns the paragraph at both the left and the right indent
114
Ctrl + LLeft ParaAligns the paragraph at the left indent
115Down arrowLine DownMoves the insertion point down one line
116Shift + down arrowLineDownExtend
Extends the selection down one line
117Up arrowLineUpMoves the insertion point up one line
118Shift + up arrowLineup ExtendExtends the selection up one line
119
Ctrl + F11Lock FieldsLocks the selected fields to prevent updating
120Alt + Shift + KMailMergeCheckChecks for errors in a mail merge
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121Alt+Shift+EMailMergeEditDataSourceLets you edit a mail merge data source
122
Alt + Shift + NMailMergeToDocCollects the results of the mail merge in a document
123Alt Shift + MMailMergeToPrinterSends the results of the mail merge to the printer
124Alt + Shift + IMark CitationMarks the text you want to include in the table of authorities
125Alt + Shift + XMarkIndexEntryMarks the text you want to include in the index
126Alt + Shift + OMarkTableOfContentsEntryInserts a TC field (but it is far better to use Heading Styles to generate yourTable of Contents instead)
127Alt or F10MenuModeMakes the menu bar active
128Alt + Shift + F11MicrosoftScriptEditorStarts or switches to Microsoft Development Environment application,allowing you to view the HTML/XML source code that would be behind thedocument if it were in ..htm format (or that is behind it if it already is in.htm format).
129Alt + Ctrl + F1MicrosoftSystemInfoExecute the Microsoft System Info application
130F2MoveTextMoves the selection to a specified location without using the clipboard
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(press Return to execute the more)
131TabNextCellMoves to the next table cell
132F11NextFieldMoves to the next field
133Alt + F7NextMisspellingFind next spelling error
134Alt + down arrow
NextObjectMoves to the next object on the page
135Ctrl + F6NextWindowSwitches to the next document window, equivalent to selecting a documentfrom the Window menu.
136Ctrl+Shift+NNormalStyle
Applies the Normal style
137Ctrl + 0OpenOrCloseUpParaSets or removes extra spacing above the selected paragraph
138F6OtherPaneSwitches to another window pane in Normal View (for instance, if you haveif you have a Footnotes pane open in Normal view and want to switch to themain document and back without closing the pane).
139Alt + _OutlineCollapseCollapses an Outline in Outline View by one level
140Alt+Shift+rt arrowOutlineDemote
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Demotes the selected paragraphs one heading level
141Alt + +OutlineExpandExpands an Outline in Outline View by one level
142Alt+Shift+down arrowOutlineMoveDownMoves the selection below the next item in the outline
143Alt+Shift+up arrowOutlineMoveUpMoves the selection above the previous item in the outline
144Alt+Shift+left arrow
OutlinePromotePromotes the selected paragraphs one heading level
145Alt + Shift + LOutlineShowFirstLineToggles between showing the first line of each paragraph only or showingall of the body text in the outline
146InsOvertype
Toggles the typing mode between replacing and inserting
147PgDnPageDownMoves the insertion point and document display to the next screen of text
148Shift+ PgDnPageDownExtendExtends the selection and changes the document display to the next screenof text
149PgUpPageUpMoves the insertion point and document display to the previous screen oftext
150Shift + PgUpPageUpExtend
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Extends the selection and changes the document display to the previousscreen of text
151Ctrl + down arrowParaDown
Moves the insertion point to the beginning of the next paragraph
152Shift + Ctrl + down arrowParaDownExtendExtends the selection to the beginning of the next paragraph
153Ctrl + up arrowParaUpMoves the insertion point to the beginning of the previous paragraph
154
Shift + Ctrl + up arrowParaUpExtendExtends the selection to the beginning of the previous paragraph
155Ctrl+Shift+VPasteFormatApplies the previously copied formatting to selection
156Shift + TabPrevCell
Moves to the previous table cell
157Shift + F11PrevFieldMoves to the previous field
158Alt + up arrowPrevObjectMoves to the previous object on the page
159
Ctrl + Shift + F6PrevWindowSwitches back to the previous document window
160Sfift+F4RepeatFindRepeats Go To or Find to find the next occurrence
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161Ctrl+SpacebarResetCharMakes the selection the default character format of the applied style
162
Ctrl+QResetParaMakes the selection the default paragraph format of the applied style
163Ctrl +RRightParaAligns the paragraph at the right indent
164Ctrl + *ShowAllShows/hides all nonprinting characters
165Alt + Shift + AShowAllHeadingsDisplays all of the heading levels and the body text in Outline View
166Ctrl +